Committee of Permanent Representatives Information Services Section Information

Committee of Permanent Representatives Information Services Section

Information Services Section Committee of Permanent Representatives Press and Media relations § Promotes global press coverage of urban and human settlements issues § Media strategies for key to maximize coverage : e. g. World Urban Forum, flagship publication launches, World Habitat Day § Arrange and manage media interviews for print, TV, radio, etc. § Journalist training to sensitize them urban and shelter issues § Compile, issue press kits, press releases, media advisories Spokesperson for the agency § Sharad Shankardass – reports direct to Executive Director 2

Information Services Section Committee of Permanent Representatives Publications Oversee agency’s Publications Programme § Secretary to the Publications Board § Coordinate whole publishing cycle – planning, production, marketing, sales and distribution § Provide editorial, layout and design services for agency’s publications and other content e. g. web content Habitat Debate Quarterly § English, Spanish, Russian, Chinese § Hard copy distribution to over 10, 000 addresses § Electronic distribution much higher via website Annual Report 3

Information Services Section Committee of Permanent Representatives Publications UN-HABITAT publications - outreach § Average of 45, 000 publication downloads from UNHABITAT public site per month § CPR members receive copy of agency’s new publications § Outreach to partners through regional, liaison and information offices and some 200 libraries § Partnerships with Google Print and Amazon § All publications up to 2002 digitized on one CD-ROM § 50% discount for developing countries 4

Information Services Section Committee of Permanent Representatives Event Coordination Coordinate World Habitat Day celebrations § 2007: Global Observance in The Hague, Monterrey § Over 100 celebrations worldwide annually § Manage Scroll of Honour award Support for conferences and other events § Promotion: targeted mailing, website, press, § § § etc. Design, editing and production of publicity and background information Registration Exhibitions Press and web coverage Conference journals, reporting 5

Committee of Permanent Representatives Information Services Section Event Coordination - 2007 Web for Development conference: 28 -30 November § First time held in developing country § Focus on how the Internet can help accelerate achievement of Millennium Development Goals § Participation: UN agencies, Governments, Civil Society, Private Sector § Outcome: framework for UN agencies working together and with partners to exploit the Internet for development 6

Information Services Section Committee of Permanent Representatives Electronic Publishing and IT www. unhabitat. org § News – average of 3 news items per week § Publications – over 1, 000 titles, most of which can be § § § downloaded directly from site Events calendar E-Library – resolutions, declarations, reports, training guides Countries – operational activities by country Partners and donors CPR-Extranet 7

Committee of Permanent Representatives Information Services Section CPR Extranet Access CPR site § User. ID – cpr § Password - cprdocs Content § Upcoming CPR regular and working § § group meetings Background documentation on meetings Information about CPR – GC Member States, Members of the Bureau of the GC and CPR Directory of CPR members with contact details Directory of UN-HABITAT staff members with contact details 8

Committee of Permanent Representatives Information Services Section Information Management Library Special library tours for visitors to the library § Purchase and maintain urban development/shelter collection § Research on specific issues using online journals and databases § Intranet § Central knowledge base for staff at Headquarters and in the field § Project documents, E-Library, images, global staff directory, events calendar, internal procedures, forms and templates, etc. Enhance internal communication § E. g. Karibu UN-Habitat Archives and Records Management programme § International Council of Archivists: 23 -26 October 9

Committee of Permanent Representatives Information Services Section Medium Term Strategic and Institutional Plan § Supporting communications strategy § Corporate Branding § Knowledge management to support results based management § Partners site – to enhance partnerships: one stop shop for urban development and shelter issues 10