Commitment Statements and the UVAC Commitment Statement Template

Commitment Statements and the UVAC Commitment Statement Template September 2017 Rebecca Rhodes, Senior Associate, UVAC r. rhodes@bolton. ac. uk

Agenda Commitment Statement Rules Use and Common Issues Commitment Statement Template

At its most basic • You have to have one. . ! (211. 7) signed and dated by apprentice & employer • Sits alongside the employer contract significant status • Key Element of the Evidence Pack – make sure dates match ILR • Ready at the start, and for the entire length of, the apprenticeship • Employer, Apprentice and Provider must all hold accurate and up to date signed copies, updated and redistributed as needed. • Updated to include EPAO / Subcontractor details as soon as they have been confirmed. • Includes provider’s process for resolving any queries or complaints and the escalation process to the ESFA through the apprenticeship helpline • Provides a short summary (a ‘routemap’) of content, timing and delivery arrangements

Funding Rules Content Required: • 1. APPRENTICESHIP CONTENT - Planned content and schedule for eligible training, start and end-dates and (where applicable) end-point assessment, and key milestones for mandatory or other qualification achievements • 2. SUPPORT FOR THE APPRENTICE - what is expected and offered by the employer, main provider (and any delivery subcontractors) and the apprentice to achieve the apprenticeship • 3. FUNDING - details on – which elements are eligible for funding from the employer’s digital account or governmentemployer co-investment and necessary to meet any end-point assessment, – those which are extra and not eligible for co-investment but will be fully funded by the employer, – and those fully funded by the ESFA including English and maths

Funding Rules Content Required: • 4. DELIVERY ORGANISATIONS - a list of all organisations delivering the training including English and maths and the apprentice assessment organisation (where applicable) • 5. ROLES AND RESPONSIBILITIES - for the employer, provider and apprentice and arrangements for how the three parties will work together; including – contact details – the expected commitment from each party to ensure the smooth running and day-to-day delivery of the apprenticeship, including, e. g. • for an apprentice, attendance and study time • for an employer, commitment to wages and time off to study in the working day • for a provider, support and guidance available and how to access

Emerging Complexities • Employers – with multiple providers – Employers wanting customised versions – Employers wanting consistent versions • Lack of clarity about ownership (provider vs employer) • Who is it for ? • What is its purpose ? • Lack of clarity about Ofsted, QAA and evidence packs • Duplication of the Individual Learning Plan • GDPA https: //ico. org. uk/fororganisations/guide-to-dataprotection/privacy-noticestransparency-and-control/whatshould-you-include-in-your-privacynotice#consent

Current Use and Common Issues • Failing to include the complaint escalation to ESFA • Turning it into the contract for services • Too brief to add any value • Micro-font ! • Too many hyper-links to be useable on its own • Not including the content ‘map’ for the apprenticeship • Imbalance in responsibilities between provider, employer apprentice • Focussed on the provider as a ‘provider document’ • Refusing to make adjustments for employers • Using ESFA ‘rules’ as an excuse not to change • No employer signature

COMMITMENT STATEMENT TEMPLATE

UVAC commitment statement template PURPOSE : • A single guide for the apprentice & line manager • For the tri-partite review • For employer impact review • Demonstrate compliance • Applies to Levy and Non-Levy • Covers all the requirements set out in the Funding Rules • Working document – expectation of change • Cannibalise as needed USE: • Update with EPAO etc if not ready at the start • Use in tri-partite reviews: – progress against the 20% – Assess impact & achievements – Check responsibilities are being met – Reiterate ongoing support – Action Plan and to review queries and issues – Evaluation and impact review

Template Structure SECTION 1 – core information 1. 1. Signatories 1. 2. The Apprenticeship covered by this Commitment Statement 1. 3. Apprenticeship Review Schedule & Attendees 1. 4. Further Support and Guidance SECTION 2. Roles and Responsibilities SECTON 3. Funding Summary DOCUMENT CONTROL SECTION 4. Apprenticeship Summary - See also Annex A 4. 1. Employer Impact / Outcomes 4. 2. Initial Assessment Outcomes 4. 3. Additional Learning Support 4. 4. English and Maths ANNEX A - map

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Annex A

Questions & Further Information Template : UVAC-CS-template-V 30917 Template Guidance : UVAC-CS-guidance-V 10917 Funding Rules : Queries and Questions to : r. rhodes@bolton. ac. uk