Colorado State University Libraries University Technology Fee Advisory

Colorado State University Libraries University Technology Fee Advisory Board FY 13 -14 Status and Updates November 4 th, 2013 1

Colorado State University Libraries Presentation Overview • Budget Update • Current Inventory • Computing in the Library: Use Statistics • Technology Updates • Budget Estimate for Next Year 2

Colorado State University Libraries Budget Update 3

UTFAB Budget Request FY 13 -14 Item Quantity Public Workstations Replacement Scanning Stations Replacement Desktops Circulating Laptops Replacement Mac. Book Pro 13” Replacement HP Laptops 16 2 Replacement Mac Adapters Cost Per Unit $2, 000 $800 $32, 000. 00 $1, 600. 00 50 70 $1, 280 $1, 206 $64, 000. 00 $84, 420. 00 50 $80 $4, 000. 00 $ 186, 020. 00 Subtotal Carry Forward FY 12 Total Staff Support Cost Sharing Tech Support Help Desk Smart Commons Apps support Loan Desk laptop checkout service Total Cost 2 FTE - $ 1, 397. 16 $ 184, 622. 84 4

Budget Revisions FY 2013 Item Impacted Replacement Scanning Stations - revised cost estimate Original Quantity Revised Quantity 16 Replacement HP Laptops - reduced quantity purchased 70 50 Replacement Mac Adapters - reduced quantity purchased 50 32 Original Revised Unit Cost Original Item Total Revised Total Item Savings Total $2, 000 $1, 710 $32, 000 $27, 360 $1, 206 $84, 420 $80 $4, 000 Total cost reduction $4, 640 $60, 300 $24, 120 $2, 560 $1, 440 $30, 200 5

Colorado State University Libraries FY 13 -14 Budgeted vs. Expenditures-To-Date Vendor/Payee Item Zunesis Scanning stations Zunesis RAMtech Replacement desktops Revised Initial Budget Actual $32, 000. 00 $27, 360. 00 $1, 600. 00 $27, 363. 04 $1, 600. 00 $1, 433. 24 Macbooks $64, 000. 00 $57, 918. 00 Zunesis HP laptops $84, 420. 00 $60, 300. 00 RAMtech Mac adapters RAMtech Keyboards $4, 000. 00 Totals FY 12 -13 Carry Forward Total Unspent $2, 559. 68 $659. 80 $186, 020. 00 $155, 820. 00 $150, 233. 76 ($1, 397. 16) $2, 560. 00 ($1, 397. 16) $184, 622. 84 $154, 422. 84 $148, 836. 60 $5, 586. 24 6

Colorado State University Libraries Current Inventory Area General Lab Equipment Quantity Desktop Computers 210 Scanning Stations 16 Print Release Stations & Printers 4 Microtext Scan Stations 2 Video Post Processing Rooms Mac. Pro Editing Stations 2 Classroom 1 Desktop Computers 13 Classroom 2 Desktop Computers 41 Classroom 3 Desktop Computers 29 Classroom 4 Assistive Technology Rooms Total Desktop Computers OFFLINE until 06/2014 Desktop Computers Video Production Rooms Panasonic AG HMC 150 p Pro Camcorder Checkout Fleet Mac Laptops 124 PC Laptops 50 i. Pads 40 31 7 324 2 7

Colorado State University Libraries 8

Colorado State University Libraries Computing in the Library: Use Statistics 9

Colorado State University Libraries Desktop and Laptop Use Comparison October 28, 2011 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 8: 30 AM • • • 9: 30 AM 10: 30 11: 30 12: 30 AM AM PM Desktops Macs 124 New HPs 50 1: 30 PM 2: 30 PM 3: 30 PM 4: 30 PM 5: 30 PM 6: 30 PM 7: 30 PM 8: 30 PM 9: 30 PM 10: 30 11: 30 PM PM 10

Colorado State University Libraries HP vs. Mac Availability 120. 00% 96. 35% 100. 00% 80. 00% HPs Out MACs Out 60. 00% HPs Low 54. 57% MACs Low HPs OK MACs OK 35. 93% 40. 00% 20. 00% 10. 50% 3. 56% 0. 00% HPs Out MACs Out HPs Low MACs Low HPs OK MACs OK 11

Colorado State University Libraries Mac. Book and Laptop Checkouts September Total Laptop Checkouts 9000 8000 7557 7684 7000 6000 5000 4788 4000 2748 3000 2593 2727 2000 1000 0 Macs 9/2011 Macs 9/2012 Macs 9/2013 Dell 9/2011 Dell 9/2012 HP 9/2013 Total Number of Mac. Books: 2011: 109 2012: 114 2013: 124 Total Number of Dells/HPs: 2011: 130 2012: 60 2013: 50

Colorado State University Libraries Behavioral Sciences Building Checkout Laptop Usage 2011 January – December 8, 633 January – October 7, 368 2012 January – December January – October 2013 January – October 7, 003 6, 041 5, 468 13

6 5 4 3 2 1 0 2013 -10 -28 Mon 2013 -10 -27 Sun 2013 -10 -26 Sat 2013 -10 -25 Fri 2013 -10 -24 Thu 2013 -10 -23 Wed 2013 -10 -22 Tue 2013 -10 -21 Mon 2013 -10 -20 Sun 2013 -10 -19 Sat 2013 -10 -18 Fri 2013 -10 -17 Thu 2013 -10 -16 Wed 2013 -10 -15 Tue 2013 -10 -14 Mon 2013 -10 -13 Sun 2013 -10 -12 Sat 2013 -10 -11 Fri 2013 -10 -10 Thu 2013 -10 -09 Wed 2013 -10 -08 Tue 2013 -10 -07 Mon 2013 -10 -06 Sun 2013 -10 -05 Sat 2013 -10 -04 Fri 2013 -10 -03 Thu 2013 -10 -02 Wed 2013 -10 -01 Tue Colorado State University Libraries 34 i. Pad 2 (Fleet of 34*) One Week Checkout Service Available For Checkout – September 2013 *40 will be in service shortly (10 partially funded by UTFAB) 14

Colorado State University Libraries • Partnership between CSU Libraries and the Poudre River Public Library District. • Access to 10, 000 downloadable e-books, audiobooks and magazines (Zenio) – popular reading. • CSU Libraries issues free PRPLD library cards to students, to provide access to Over. Drive at PRPLD. • First Year – Proof of Concept. 15

Colorado State University Libraries Technology Update 16

Colorado State University Libraries HP Z 1 Scanning Stations 17

Colorado State University Libraries 3 D Printer in Use 18

Colorado State University Libraries Wi. Fi Update Short term: § Moved all checkout devices to High Speed connection § Legacy devices slowing Wi. Fi down for everyone else so raise the minimum connect rate to exclude oldest devices Long term: § Adjust Wireless network in Morgan as necessary § Targeted by UTFAB along with Clark A and C. Clark C is in progress § Morgan wireless re-design in process NOC will provide update to UTFAB 19

Colorado State University Libraries New Book Scanner 20

Colorado State University Libraries 21

Colorado State University Libraries Upgraded B & W Printers Smart Commons, 1 st Floor • Three Xerox Phasers 4600 5550/DT Monochrome 4 3 cents per page single • Improved reliability • Improved speed • One Xerox Phaser 6500/DN Color 12 cents per page single 22

Colorado State University Libraries Odds & Ends Repair Table Top Outlets Pull Through Cables Added Pull Through Cables 23

Colorado State University Libraries Estimated Budget Request for Next Year 24

Expected Budget Request for Next Year Item Quantity Public Workstations Classroom 175 computers & Monitors ATRC computers & monitors Replacement Mac. Book Pro 13” HP Laptops Ipads BSB HP Laptops BSB macbooks Staff Support Cost Sharing 2 FTE Tech Support 2 FTE Help Desk Smart Commons Apps support 2 FTE Loan Desk laptop checkout service Cost Per Unit Total Cost 31 7 42 20 30 25 10 $1, 093. 00 $1, 000. 00 $1, 206. 00 $500. 00 $1, 206. 00 $1, 000. 00 Total $33, 883. 00 $7, 651. 00 $42, 000. 00 $24, 120. 00 $15, 000. 00 $30, 150. 00 $10, 000. 00 $162, 804. 00 25

Colorado State University Libraries Thank you 26