COLLEGE PREPARATION EXAM AND INDUSTRYBASED CERTIFICATION IBC EXAM

COLLEGE PREPARATION EXAM AND INDUSTRY-BASED CERTIFICATION (IBC) EXAM REIMBURSEMENT PRESENTED BY LYNNE SUMMERLIN TSDS FALL PEIMS CONFERENCE 8/26/2020

AGENDA • POLICY OVERVIEW • IBC REIMBURSEMENT TIMELINE • IBC REIMBURSEMENT PROCESS FOR 2019 -2020 • REPORTING WINDOWS

COLLEGE PREP EXAM AND IBC EXAM REIMBURSEMENT • REIMBURSEMENT IS PROVIDED ONCE PER HIGH SCHOOL STUDENT FOR SAT, ACT, ORTSIA • HB 3 SECTION 48. 155 • REIMBURSEMENT IS PROVIDED ONCE PER HIGH SCHOOL STUDENT FOR ANY OF THE IBCS IN A-F ACCOUNTABILITY IF THE STUDENT PASSES THE EXAM. • HB 3 SECTION 48. 156

ELIGIBLE STUDENTS • STUDENT WAS IN GRADES 9 -12 IN 2019 -2020 SCHOOL YEAR * • STUDENT TOOK AND PASSED ANIBC EXAM FROM THEAPPROVED VENDORS LIST • STUDENT TOOK THE EXAM FROMSEPTEMBER 1, 2019 A –UGUST 31, 2020 *NOTE: STUDENTS ARE ELIGIBLE IN SUBSEQUENT YEARS IF THEY DO NOT RECEIVE A REIMBURSEMENT FOR THE PRIOR YEAR. FOR EXAMPLE, A 2019 -2020 GRADE 9 STUDENT WHO DID NOT RECEIVE A REIMBURSEMENT IS STILL ELIGIBLE UNTIL GRADUATION FOR REIMBURSEMENT.

MULTIPLE DISTRICTS TEA HAS INCLUDED THE INDUSTRY-BASED CERTIFICATION REIMBURSEMENT INTO TREX SO DISTRICTS CAN TRACK WHETHER THE STUDENT HAS ALREADY RECEIVED A REIMBURSEMENT. IF MULTIPLE DISTRICTS REQUEST REIMBURSEMENT FOR A STUDENT, THE FIRST DISTRICT IN WHICH THE STUDENT EARNS A CERTIFICATION AND REPORTS A VIABLE COST IS THE ONE THAT WILL RECEIVE THE REIMBURSEMENT.

IBC REIMBURSEMENT TIMELINE Allotments: May – October Year 1 TEA calculates the next school year’s allotments and distributes to LEAs through FSP funding allocations • Complex calculation rate using total CTE enrollment • Calculation rate applied to each CTE enrolled student per district to get final amounts Processing: June 1 – Mar 31 Years 1 & 2 TEA validates student attendance and calculates final amounts. • TEA receives IBC district self reported data through PEIMS • For the 2019 2020 school year, districts will submit a Qualtrics form with cost and certifying entity • TEA processes all data and reimburses the highest cost exam Testing: Sept 1 – Aug 31 Years 1 & 2 Students take certification exams. The district is supporting campuses in creating local policy on registration, dates, and payments. • Districts must use the approved vendor and certification • Student must pass in order to be eligible for reimbursement Settle-Up: April Year 2 TEA settles up with districts. • If districts have greater spending than what was originally advanced , they will be reimbursed • If districts underspend what was originally advanced , they will return the unused funds

IBC REIMBURSEMENT • SINCE THE 2019 -2020 PEIMS SUMMER SUBMISSION DID NOT ALLOW LEAS TO REPORT CERTIFICATIONS EARNED, TEA HAS DEVELOPED A ONE -TIME PROCESS TO COLLECT THE COST AND CERTIFYING INFORMATION FOR REIMBURSEMENT • BEGINNING IN THE 2020 -2021 SCHOOL YEAR PEIMS ( FALL SUBMISSION) AND ALL SUBSEQUENT SUBMISSIONS, LEAS WILL BE ABLE TO REPORT IN PEIMS THE COST OF THE CERTIFICATION EARNED AND THE CERTIFYING ENTITY.

IBC REIMBURSEMENT REQUEST SUBMISSION • LEAS SHOULD PULL THE REQUIRED DATA ELEMENTS FROM THE 2019 -2020 SUMMER SUBMISSION IN THEIR SIS AND ADD THE TWO REQUIRED COLUMNS (COST AND CERTIFYING ENTITY). • TEA WILL REIMBURSE THE FIRST CERTIFICATION EARNED THAT IS REPORTED WITH A COST GREATER THAN $0. LEAS MUST PUT $0 IN THE COST COLUMN IF THEY DO NOT WISH TO RECEIVE REIMBURSEMENT FOR THAT CERTIFICATION AND PUT A VIABLE COST IF THEYDO WISH TO RECEIVE REIMBURSEMENT FOR THAT CERTIFICATION. • ONLY ONE REIMBURSEMENT PER STUDENT THROUGHOUT GRADES 9 -12 WILL BE PROVIDED; THEREFORE, LEAS SHOULD ONLY REPORT A COST GREATER THAN $0 FOR THE CERTIFICATION THEY ACTUALLY WANT REIMBURSED. REMINDER: REPORTING HAPPENS EVERY YEAR FOR EVERY CERTIFICATION EARNED. A STUDENT MAY ONLY BE REIMBURSED ONE TIME FOR A COST GREATER THAT $0.

SUMMER SUBMISSION 3 DATA ELEMENTS USED FOR IBC REIMBURSEMENT E 0212: E 1523: E 0705: E 0006: E 1640: E 1632: County-District-Campus Number Student Unique ID Student First Name Student Last Name Student Date of Birth IBC Earned (Code Table C 214) Effective Date ADDITIONAL 2021 DATA ELEMENTS USED FOR IBC REIMBURSEMENT E 1655: IBC Vendor Code (Code table C 226) E 1654: IBC Exam Fee Amount

IBC REIMBURSEMENT IN 2021 FALL PEIMS AND BEYOND • 2020 -2021 FALL SUBMISSION AND ALL SUBSEQUENT SUBMISSIONS WILL INCLUDE ALL OF THE DATA ELEMENTS JUST DISCUSSED. • GUIDANCE FOR REPORTING REIMBURSEMENT WILL BE AS FOLLOWS: § COST: 0 IF THE DISTRICT DOES NOT WANT REIMBURSEMENT OR STUDENT HAS ALREADY RECEIVED ONE, 1 -700 (ACTUAL COST OF EXAM) IF THE DISTRICT DOES WANT REIMBURSEMENT AND THE STUDENT HAS NOT RECEIVED ON. § CERTIFYING ENTITY: USE CODE TABLE C 226 • ONCE THE PEIMS SUBMISSION PROCESS IS COMPLETETEA , WILL IDENTIFY DUPLICATE REQUESTS FOR REIMBURSEMENTS BY COMPARING DATA ACROSS YEARS AND MAY ISSUE A DENIAL IF THE STUDENT HAS ALREADY RECEIVED A REIMBURSEMENT. • LEAS MUST ENSURE THEY ARE REPORTING COST CORRECTLY.

IBC REPORTING WINDOWS

IBC APPROVED VENDOR CROSSWALK HTTPS: //TEA. TEXAS. GOV/ACADEMICS/COLLEGE-CAREER-AND-MILITARY-PREP/CAREER-AND-TECHNICALEDUCATION

2020 -2021 FALL SUBMISSION REPORT PDM 1 -120 -021 TSDS PEIMS INDUSTRY-BASED CERTIFICATION ROSTER A NEW REPORT WILL BE ADDED TO THE 2020 -2021 FALL PEIMS SUBMISSION THAT WILL BE AVAILABLE AT THE CAMPUS AND DISTRICT LEVEL. THE REPORT WILL INCLUDE THE FOLLOWING INFORMATION: • STUDENT NAME • UNIQUE ID • POST-SECONDARY CERTIFICATION LICENSE • EFFECTIVE DATE • EXAM FEE AMOUNT • VENDOR

IBC DATE REPORTING – NEW VALIDATIONS

THANK YOU LYNNE SUMMERLIN SUPPORT SPECIALIST TSDS/TXEIS LSUMMERLIN@ESC 11. NET 817 -740 -7679