College of Creative Arts MIDYEAR ACADEMY LEARNING MODULE

College of Creative Arts MID-YEAR ACADEMY LEARNING MODULE January 2021

College of Creative Arts What is Mid-Year Academy? • First-year students who were placed on Academic Probation due to their Fall 2020 GPA are required to participate in the University-wide Mid. Year Academy program. • This program is designed to help identify the reason(s) why your Fall ‘ 20 GPA fell below the required minimum of a 2. 0. • It is also designed to develop strategies to move forward so that you have a successful Spring ‘ 21 (both academically and personally)!

College of Creative Arts What is Academic Probation? • Academic Probation is when a student’s overall GPA falls below a 2. 0. - A student is considered to be in “good academic standing” when their overall GPA is a 2. 0 or higher • You are currently on Academic Probation and will remain so until your overall GPA rises above a 2. 0. • There is a difference between a semester GPA and an overall GPA. The overall averages all your semester GPAs together. • Even though your Spring 2021 semester GPA may be above a 2. 0, what counts is the overall GPA you have at the end of the Spring semester.

College of Creative Arts Scenario #1 John is a CCA student whose Fall GPA (with 12 credits) was a 1. 50. Because it was below a 2. 0, John was placed on Academic Probation. John’s spring semester 2021 GPA (with 12 credits) is a 2. 25. This is much approved. Good job! Will John still be on Academic Probation at the end of the Spring 2021 semester?

College of Creative Arts Scenario #1 The answer is YES. When calculating John’s GPA from both semesters, his overall GPA comes out to a 1. 875 which is still below a 2. 0. This means John will remain on Academic Probation for another semester.

College of Creative Arts Academic Suspension • Any time a student’s overall GPA falls below a 2. 0, this student will be placed on Academic Probation. • Students whose overall GPA falls below a 2. 0 for 3 (three) different semesters will be placed on Academic Suspension at the end of that 3 rd semester. • Academic Suspension means that a student will be unable to register for any WVU classes for one full year.

College of Creative Arts Scenario #2 Brenda is a CCA student whose overall GPA was below a 2. 0 in Fall 2020, Spring 2021, and again in Fall 2021. Brenda was placed on Academic Probation each of these semesters – which means a 1 st, 2 nd, and a 3 rd AP. Will Brenda be place on Academic Suspension at the of the Fall 2021 semester?

College of Creative Arts Scenario #2 The answer is YES. Brenda will be on Academic Suspension for one whole year because she was on Academic Probation, with an overall GPA falling below a 2. 0, for (3) three semesters.

College of Creative Arts Scenario #3 Chris is a CCA student whose overall GPA was below a 2. 0 in Fall 2020 and Spring 2021. He was placed on Academic Probation both these semesters. In Fall 2021, Chris raised his overall GPA up to a 2. 2. Good job! However, in Spring 2022, his overall GPA fell below a 2. 0 again. Will Chris be place on Academic Suspension at the of the Spring 2022 semester?

College of Creative Arts Scenario #3 The answer is YES. If a student is placed on Academic Probation 3 times, regardless if the semesters are consecutive, the student is suspended. Therefore, Chris will then be placed on Academic Suspension for one full year.

College of Creative Arts So How Do You Move Forward From Here? • The first step in improving your academic standing is to recognize and acknowledge the reason(s) why you fell behind this past fall semester. • This means you must be brutally honest with yourself to figure out the reason(s).

College of Creative Arts Possible Reasons You May Have Faced • Making the adjustment from high school to college was more challenging than you thought • You didn’t study much in high school and thought it might be the same in college • Adjusting to different types of course instruction (face-to-face, hybrid, online, etc. ) • Being simply overwhelmed – which caused anxiety • COVID-related issues (personal and/or family/friend related) • A touch of “home sickness” • Personal and/or family issues (physical, emotional, psychological, financial, etc. )

College of Creative Arts Possible Reasons You May Have Faced • Course load was too much to handle • Time management issues balancing class schedule with studying, homework, etc. • Procrastination – putting off completing assignments and studying • Attendance issues with going to class (whether face-to-face or online) • Poor study habits • Lack of motivation to attend class(es) • Fear of asking for help (from instructors, peers, seeking tutoring, etc. ) • Balancing working a job and classes

College of Creative Arts Possible Reasons You May Have Faced • Lifestyle issues - Too much time spent on social media, hobbies, extra-curricular activities, socializing, etc. - Staying up too late, not getting enough sleep, poor eating habits, etc. • Having a sense that you do not belong or “fit in” at WVU, at the College of Creative Arts, or in your particular School • Not sure you are in the right major • Uncertainty of your professional career path • No longer interested in attending College • Other items not yet mentioned • A combination of any of the above (which is more than likely the case)

College of Creative Arts Activities for the Mid-Year Academy (and where you find this information) General University Requirements https: //firstyearexperience. wvu. edu/mid-year-academy • View the University’s Welcome Video • Complete the short Student Lingo Module: “Success Strategies for Probation Students”

College of Creative Arts Activities for the Mid-Year Academy College of Creative Requirements https: //ccarts. wvu. edu/student-resources/mid-year-academy • View this Learning Module! • Complete the Wufoo survey and “quiz” that will follow this module (which you should do immediately after viewing this) • Virtually meet with an academic advisor representative * • Set up your first meeting with your Student Success Coach * • Complete a Student Success Contract * * More information about these items is coming up

College of Creative Arts Academic Advisor Virtual Meeting • These meetings are for you and your advisor representative to review your spring schedule - We want to make sure this schedule is conducive to fulfilling degree requirements - We want to make sure you are on the correct path for academic success • Discussion will occur about whether you should limit the number of credits you take this Spring semester to make sure you can handle the demands of your schedule.

College of Creative Arts Academic Advisor Virtual Meeting • Discussion may include whether you should repeat a course under the University’s D/F Repeat Policy. - What is the D/F Repeat Policy? http: //catalog. wvu. edu/undergraduate/enrollmentandregistration/#Repeat - This is one of the best ways to improve one’s overall GPA. - While both grades will remain on your transcript, the second attempt is what will be factored into your overall GPA; the grade from the first attempt will no longer be factored into your GPA • A spring version of the 191 course will be offered (if you received a D or F this past Fall). •

College of Creative Arts Academic Advisor Virtual Meeting Who do you meet with? • Art and Design – either Prof. Kristina Olson or Prof. Dylan Collins • IDM students – Prof. Kristina Olson • Music – Dr. Sandra Schwartz • Theatre and Dance – your area coordinator - Acting – Prof. Cornel Gabrra - Musical Theatre – Director Joshua Williamson - Puppetry – Prof. Mary Mc. Clung - Technical – Prof. Steven Neuenschwander - Theatre BA – Prof. Jay Malarcher - Dance – Prof. Yoav Kaddar • CCA MDS – Mr. James Froemel

College of Creative Arts Academic Advisor Virtual Meeting How do you contact this academic representaive? • The list of names and email addresses is found on the College of Creative Arts webpage discussing Mid-Year Academy. • You can contact them now to schedule a meeting for the week of Jan. 11 th (the week before classes start). • If you do not get a reply within three days, let Associate Dean John Hendricks know so that he can help set-up this meeting with this advisor.

College of Creative Arts What is an Academic Success Coach? • This is a designated person outside of the Creative Arts, who is typically a graduate student studying in a field that conducive to working with undergraduate students and serving as a Success Coach. • A Success Coach will provide constant feedback and tips on how best to move forward and overcome your academic and/or personal struggles. • Your assigned Success Coach will NOT know the specific details of your major and your curricula and will not be able to serve as an alternative or substitute for your assigned CCA academic advisor.

College of Creative Arts What is an Academic Success Coach? • You are to virtually meet with your assigned Academic Success Coach at a convenient time 4 times throughout the spring semester – which is basically once a month. • The Academic Success Coach for College of Creative Arts will be Amy Cashin. You will be emailed her name and contact information. • As part of the required activities for Mid-Year Academy, you should email Amy ASAP as soon as you receive her contact information to set up your first virtual appointment.

College of Creative Arts Why Do I Have to Complete a Student Success Contract? • This Student Success Contract will serve as an agreement between you and the College of Creative Arts saying that you understand the required and recommended steps to move you in a positive direction this spring.

College of Creative Arts Why Do I Have to Complete a Student Success Contract? • The steps outlined in your contract include: - Completing all the MYA activities - Meeting with an Academic Advisor (both for MYA and at least one other time this semester) - Meeting at least four times this semester with your assigned Student Success Coach - Meeting with Associate Dean Hendricks after spring midterm grades are posted - Receiving the minimum passing grade in at least 12 registered spring credits (typically a D- is required for GEF courses; a C- is required for major specific courses).

College of Creative Arts Various CCA and University Resources to Assist You • We have already discussed Academic Advisor and your assigned Success Coach • Tutoring (Music Theory and Art History and Drawing) • GEF Tutoring and Study Groups • WVU Accessibility Services • WVU Carruth Center • Consider taking WVU Maymester or Summer courses (or summer courses at a local college/University that will transfer in to WVU)

College of Creative Arts Financial Aid Information (this includes grants, federal student loans, and scholarships) Aid Renewal Requirements Note: This is not a comprehensive list of requirements. A full Listing of requirements can be found at at https: //financialaid. wvu. edu/home/maintain#renew

College of Creative Arts Financial Aid Information Creative Arts and Scholarship of Distinction: - 30 credit hours over the academic year - A GPA of 2. 75 or higher needed to renew. Have you discussed the possibility of summer coursework with your advisor? Federal Financial Aid Requirements: 67% Completion Rate - Completion Rates are listed in your Degree. Works Questions? Creative Arts Scholarship: James Froemel jfroemel@mail. wvu. edu All other aid: https: //financialaid. wvu. edu/contact-us

College of Creative Arts Who Do I See If I Have Any Further Questions? • For specific questions about your Spring ‘ 21 schedule, your degree program, etc. , please contact the person listed earlier. After this Mid-Year Academy, you should contact your actual academic advisor (who may be the same person) • For guidance on how to resolve issues you faced in the fall and how to move forward, you should talk to your Student Success Coach, your academic advisor, and/or CCA Associate Dean John Hendricks

College of Creative Arts Who Do I See If I Have Any Further Questions? • For questions about Financial implications, contact Mr. James Froemel • For questions regarding your Academic Probation and/or anything regarding the information contained in this learning module, please contact CCA Associate Dean John Hendricks (John. Hendricks@mail. wvu. edu)

College of Creative Arts So, What Are the Next Steps? • Go to the following Wufoo Survey link to complete the questions. - Where do I find the link? • Contact the person on the previous slide to arrange an advising appointment. These should be done the week of January 11 and should be completed BEFORE the start of spring classes on January 19. • Contact your Student Success Coach Amy Chasin to arrange your first meeting • Go to the provided Wufoo link to complete your Student Success Contract • Note: the CCA web page will have all this information – including the links

College of Creative Arts You CAN Do This! • By identifying the issues from the Fall Semester and following and understanding all these steps outlined in this module, we feel you are on the right steps to move in a positive direction. • Remember it IS up to you to move forward and have a successful Spring semester. • And remember, that there are many people here that care about you and can help you when needed!

College of Creative Arts BEST OF LUCK FOR A GREAT SPRING!