Colleague Training Accounts Receivable and Cash Receipting Management

Colleague Training Accounts Receivable and Cash Receipting Management Related Processes May 2021 Colleague Training 1

Cashier Set Up • Set up Suzanne Stewart as a cashier Colleague Training 2

Reconciling Cashier Session • SEMA Screen • Reconcile the cashier records from the previous day’s training session Colleague Training 3

GL Upload • CGLP Screen • Enter session IDs for upload Colleague Training 4

Identify Credit Balances • ARTM screen • Pull list of credit balances for 2021 WI term Colleague Training 5

Identifying Credit Balances to Move to another term • ARTM Screen • Run the process to create a spreadsheet to identify balances below 0. 00 for 2021 WI term 6

Moving Credit Balance from one term to another • ACTT • Move credit balances from 2021 WI to 2021 SU • Move a student’s balance using the previously generated report • Review on ARAI and SFAV Colleague Training 7

Bill a registration record • BILL screen • Run the BILL process for a newly registered student • Review on ARAI and SFAV Colleague Training 8

Creating a Deposit Due Record • CDPD Screen • Create a Co-op deposit due record for one of your students that is due August 31, 2021 in the amount of $300 • Review on ARAI and SFAV Colleague Training 9

Batch Allocating Deposits • BDAL Screen • Move Admission Deposits to the 2021 FA term • Review on ARAI and SFAV Colleague Training 10

Manually Allocating a Deposit • DEAL screen • Apply Admission deposit to a student invoice Colleague Training

Moving a deposit from one term to another – Step 1 • BDTT screen • Move an admission deposit from 2021 FA to 2022 WI Colleague Training 12

Moving a deposit from one term to another – Step 2 • DTTU screen • Have to have run BDTT first and ensured output is correct • Review on ARAI and SFAV Colleague Training 13

Creating a Refund Voucher • RFND Screen • Create a refund voucher of $100 for the 2021 WI term for a student for overpayment • Ensure address is set to student’s address • Review on SFAV Colleague Training

Create a Refund Voucher to a different address • RFND Screen • Create a refund voucher of $100 for the 2021 WI term for a student for overpayment • Ensure address a different address than is recorded in the system • Review on SFAV Colleague Training