Collaborating with VR for PreEmployment Transition Services Carmen

Collaborating with VR for Pre-Employment Transition Services Carmen Dupoint, Transition Program Administrator Nov 17, 2015

Objectives • • • WIOA Requirements and Impact on VR Service Areas and Benchmarks Pre-Employment Transition Services New Transition Programs Becoming a VR Contracted Service Provider

Workforce Innovation and Opportunity Act (WIOA) Requirements Emphasis on Y o u t h • 15% of VR’s federal allocation • 50% of the Supported Employment Fund • 75% of Workforce funds (not VR) for out of school youth • Emphasis on STEM (Science, Technology, Engineering, and Math)

WIOAs Impact on VR Transition Youth Services • More Services • At a Younger Age • Greater Use of Effective Programs

VR Transition Youth Services • Helps students with disabilities transition from high school to – career/technical school, – college or university, – or directly into employment • Serving – Students currently in high school – Age 15 -21 – Documented disability (IEP, 504 plan, or other)

SERVICE AREAS NEEDS & OPPORTUNITIES

Jackson Walton Leon Calhoun Bay Nassau Gadsden Washington Liberty Gulf n rso ffe Je Hamilton Madison Suwannee Wakulla Taylor Franklin Duval bia Holmes Co lum os ia mb O a kal o ca Es Santa Rosa on Uni Lafayette Dixie Baker Clay St. Johns Bradford Alachua Gilchrist Putnam Flagler Levy VR Caseload 38% 2, 251 Volusia 1, 527 Citrus Lake Sumter 1, 952 Seminole Hernando Orange Pasco Hillsborough Brevard Dec. 2014 Snapshot Marion Osceola Polk Pi 1, 719 ne lla s Manatee Ok Hardee Highlands Indian River ee cho be e St. Lucie Desoto Transition Glades Charlotte Youth Cases 14, 208 Martin Sarasota Lee 3, 498 Palm Beach Hendry Collier Broward Dade Monroe 3, 261

Walton Jackson Bay Nassau Gadsden Washington Leon Calhoun Liberty n rso ffe Je Suwannee Wakulla Gulf Hamilton Madison Taylor Franklin Duval bia Holmes Co lum os ia mb O a kal o ca Es Santa Rosa on Uni Lafayette Dixie Baker Clay St. Johns Bradford Alachua Gilchrist Putnam Flagler Levy Marion 3, 901 Volusia 2, 826 Citrus Lake Sumter 3, 901 Seminole Hernando Hillsborough Brevard Orange Pasco Osceola Polk Pi 3, 948 Number of Youth per Area Who Need to be Served ne lla s Manatee Ok Hardee Highlands 22, 613 ee cho be e St. Lucie Desoto Martin Sarasota Glades Charlotte Lee Total Indian River 4, 136 Palm Beach Hendry Collier Broward Dade Monroe 3, 901

Bay Nassau Gadsden Washington Leon Calhoun Liberty n rso ffe Je Suwannee Wakulla Gulf Hamilton Madison Duval Taylor on Uni Lafayette Franklin Dixie Baker Clay St. Johns Bradford Alachua Gilchrist Putnam $7, 568, 580 Flagler Levy Marion Volusia $5, 288, 835 Citrus Lake Sumter $7, 568, 580 Seminole Hernando Orange Pasco Hillsborough Brevard Walton Jackson bia Holmes Co lum os ia mb O a kal o ca Es Santa Rosa Osceola Polk Pi $7, 660294 ne lla s Manatee Ok Hardee Highlands Indian River ee cho be e St. Lucie Desoto Expenditures Needed on Youth Services per Area Total Martin Sarasota Glades Charlotte Lee $8, 022, 782 $43, 677, 651 Palm Beach Hendry Collier Broward Dade Monroe $7, 568, 580

WIOA PRE-EMPLOYMENT TRANSITION SERVICES (PRE-ETS)

WIOA Pre-Employment Transition Services Included: • Postsecondary Educational Counseling • Career Counseling • Work Readiness Training • Community-Based Work Experiences • Self-Advocacy Instruction and Peer Mentoring Not Included: • • • Postsecondary Education and Training Placement Services Supported Employment Services

Core Services for Transition Students: 1. Career Assessment and Counseling 2. Pre-Placement Training 3. Work Experiences

Current VR Services which Meet WIOA Requirements • Career Assessment & Counseling: – Aptitude and Interest Assessments – Comprehensive and Situational Evaluations – Discovery 1 and 2 – Supported Employment Individual Career Plan • Pre-Placement Training: – Pre-employment Training • Work Experience : – On-the-Job Training (OJT) Services – Community-Based Work Experiences (e. g. TPCA) – Job Coaching

Intensive Services for Transition Students • Discovery • Project SEARCH • Third Party Cooperative Arrangements • Post Secondary Education (PSE) Programs • Job Coaching (over the summer)

VR Services for the Future Peer Mentoring • There is great potential for youth led career exploration and community engagement Customized Employment (CE) • Having implemented Discovery, VR is now exploring how CE can be offered to supplement the array of available services

PROVIDING PRE-EMPLOYMENT TRANSITION SERVICES • Pre-Placement Training • On-the-Job Training (OJT) and Job Coaching

Provider Specifics for Pre-Placement Training (PPT) and On-the-Job Training (OJT) • Takes place when school is not in session • PPT can be offered prior to or along with OJT • Support services will be provided when needed to participate in Pre-Placement Training – Transportation – Assistive services or devices • No referral for Employment Services or Supported Employment Services is required

Pre-Placement Training • Minimum Required Curriculum – – – – Resume writing Interviewing skills Searching and applying for jobs online Finding and completing job applications Managing employer initial contacts Handling conflict Navigating public transportation Review of customer benefits, if needed • Examples: Office of Disability Employment Policy (ODEP) – “Soft Skills to Pay the Bills” • http: //www. dol. gov/odep/topics/youth/softskills/ • http: //lifeafterieps. com/free-resource-for-teaching-employment-softskills/

Pre-Placement Training • Individualized Curriculum – Based on customer’s need(s) – Identified through discussions with Customer, VR Counselor, and other support systems Examples • Grooming, punctuality, attendance, etc. • Payroll deductions, insurance benefits, safety, etc.

Pre-Placement Training • Logistics of Training – Minimum of 20 hours (20 more hours if needed) – Training is structured, formal, and interactive – Includes lecture and hands-on activity – A 30 minute lunch break is required for training over 4 hours • Documentation Requirement – Survey and report

Pre-Placement Training Considerations • Scheduling • Students who will need training • Other Providers delivering training • Customers available during specific time periods • Helpful Practices • Separate morning and afternoon courses • Partnering with local Community Colleges when additional facilities are needed • Delivering multiple Pre-Placement Training courses over the summer months

On the Job Training (OJT) for Youth • Purpose – Time-limited skill acquisition that can be learned on the job – Used to develop needed work behaviors – Not used as training for a specific job • Does not have to align with the vocational goal listed on the IPE – May be used to explore specific work settings and obtain exposure to various career fields

On the Job Training (OJT) for Youth • Logistics – Must be provided in an integrated setting – May be paid or unpaid experiences – For customers with a regular or SE IPE – Provider facilitates OJT with the Employer – Determine type of training collaboratively with the Counselor and Customer – Identify specific skills the customer will receive

On-the-Job Training (OJT) Provider Specifics • The Plan developed with the Customer and Agreement with the Employer must be congruent • Providers may serve as the Employer of Record and sign as the Employer on VR forms – The work site or business representative is not required to complete any VR forms

Service Benchmarks Pre-ETS Benchmark Pre-Placement Training (20 hours) $302 x 10 Students = $3, 020 OJT Plan and Agreement $980 OJT Final Report $653 } Individual Career Plan (SE) $1, 334 Discovery 1 (Profile) $1, 750 Discovery 2 (Activity Logs) $39/hr (max 15 hours) $1, 633

BECOMING A VR PRE-EMPLOYMENT TRANSITION SERVICES PROVIDER

Becoming a VR Provider http: //rehabworks. org/vendors. shtml

Find “Employment Services Contracted Provider”

VR Employment Specialist Provider • 3 Step Process – My Florida Marketplace (MFMP) • http: //vendor. myfloridamarketplace. com • MFMP Helpdesk: 866 -352 -3776 – Dept. of Financial Services • Submit the electronic W-9 • https: //flvendor. mylforiacfo. com • DFS Vendor Mgmt: 850 -431 -5519 – Request to Become a VR Employment Services Provider • Email vresproviders@vr. fldoe. org

Tips and Things to Expect • Complete Contract Packet • Complete Background Screening • Tip: Provide as much information as possible up -front • Allow 6 -12 weeks to complete the process

VR ES Provider Contract Packet 1. 2. 3. 4. 5. 6. 7. 8. 9. ES Provider Application Cover Memo Training Presentation (Power. Point) Training Acknowledgement Form Employment Services Provider Application Provider Administrator Registration Employee Contact Form Board Exemption Request Form Background Screening (Level II) REBA User Manual

Next Steps • Checklist • Register with MFMP and DFS • Email VRESProvider@vr. fldoe. org and request a contract to initiate the process • Follow-up webinar in early 2016

Questions Carmen Dupoint Jan Pearce Carmen. Dupoint@vr. fldoe. org Jan. Pearce@vr. fldoe. org High School High Tech, At Risk Discovery, SE, CE (DJJ, DCF) Kirk Hall Kirk. Hall@vr. fldoe. org Supervisor Regina Rice Sheila Ward Regina. Rice@vr. fldoe. org Sheila. Ward@vr. fldoe. org Project SEARCH, VR/School District Liaison, Self-Employment TPCA