COI Review Process Coast Guard Inspection LT Shaun

COI Review Process & Coast Guard Inspection LT Shaun Doyle & CWO Kevin Parrington USCG Sector New Orleans

How To Begin? • Submit the CG-3752 Application for Inspection Form • Submit the Towing Vessel Particulars form & all documents on pages 5 -6 • Email all pdf items to Sector New Orleans dispatch at noladom@uscg. mil • A USCG Marine Inspector will soon cross-check all submitted items, & return a list of any missing information • Once received, will review all items, build the vessel within our database, and draft the COI • A properly submitted application can ensure a swift review and issuance of a COI

Particulars & COI Comparison Certificate of Documentation (COD)

Particulars & COI Comparison

Particulars & COI Comparison

Particulars & COI Comparison

Particulars & COI Comparison

Particulars & COI Comparison

Particulars & COI Comparison

Particulars & COI Comparison

Towing Vessel Particulars Form 12/7/2020 Unclassified 11

Towing Vessel Particulars Form 12/7/2020 Unclassified 12

Inspection Option Comparisons USCG Option • • • On board inspection using NCOE Tug Safe Checklist Thorough review of all vessel documentation Inspection of all equipment, all spaces Operational test of all critical systems Strong emphasis on Navigation, Lifesaving, Firefighting, Propulsion, & Watertight Integrity Admin Preparation For both USCG & TSMS Options • • • USCG Conducts Annual • Inspections, Drydock, & Internal • Structural Exams • • • CG-3752 Application for Inspection Towing Vessel Particulars Form Creation of vessel within database Manning Request Vessel Photos Stability History / Document Description of Daily Operations Proof of Drug & Alcohol Program Proof of Ownership (COD) Overboard Prevention / Recovery Procedures Tow Evacuation Procedures (if used in lieu of survival crafts) Fresh v. Salt Water Intent Letter Fire Detection Installation Letter FCC Station License Proof of International Certificates if requesting route Draft COI TSMS Option TSMS Certificate (or DOC) List of Vessels under TSMS Statement of Sub M compliance Statement of Internal or External Survey Program • Brief review of: Management Audit Vessel Audit (or SMC) Vessel Survey Report Corrective Action Report • USCG typically does not conduct an inspection, but MAY attend the vessel on a case by case basis • • • Company & TPO Conducts all inspections and audits

How to Speed Up Review Timeframes • Clearly tell us which Inspection Option you are requesting: – CG Option – A standard Towing Safety Management System (TSMS), or – A TSMS using an existing Safety Management System (RCP or ISM Code) • Complete all sections of Towing Vessel Particulars Form (Specifically on p. 5 -6) • Understand vessel routes before applying • Ensure the manning request is clear: – Perfect Example: 10 total: 1 Master, 1 Licensed Mate, 2 Deckhands, 2 other persons in crew, & 4 persons in addition to crew

Manning & Persons in Addition to Crew • COI describes minimum manning, additional manning & total persons allowed. • Please communicate how many crew, other persons in crew & how many persons in addition to crew. • Info required with Application includes all 3 numbers (crew, other persons in crew & of persons in addition to crew). • OCMI evaluates request based on regs & policy, considering route, operations, arrangement, equipment, & procedures. 12/7/2020 Unclassified 15

Definitions • • Persons Other persons in crew: Others who are assigned tothe work in addition to crew: Any people onboard Crewmember: Individual onboard vessel, acting under vessel, including passengers, who are NOTNO a manning. on the vessel, not fulfilling the minimum authority of a but credential, unless they have duties that crewmember. (Typically technicians, other (Observer for their TOAR, surveyors, Training Deckhands, Cook, directly affect safe operation. (Master, Mate, Deckhand, vessel reps, port captains, Engineer if required, etc). Engineer-if required, etc) Required Optional 12/7/2020 Unclassified 16

Definitions (Continued)–Excursion Party • Need Excursion A temporary operation not permitted OCMIParty: approval to carry greater number of personsby or extend your route beyond the COI; Situation exceptional in nature & < 1 day. • TSMS vessels, with 48 hours notice to OCMI, may be approved TSMS conditions met (request 5 day notice) - Typicallyif not relating to theare vessel’s normal business • CG Option vessels MUST make a detailed request in writing operation. to the OCMI at least 5 days in advance. If approved, OCMI issues Permit to Carry Excursion Party (CG-949) and vessel No person on board is allowed to pay (or give any other must meet any additional requirements imposed. consideration for riding on the vessel. 12/7/2020 Unclassified 17

Scope of the CG Option COI Inspection • When review of the application is complete, we’ll schedule an Inspection for Certification, that will include: – General walk-through, aimed at ensuring equipment consistent with information submitted & no substandard conditions exist – Inspection & Operation/Testing of emergency and essential equipment – Conducting fire, man overboard, and other drills (as necessary) – Onboard Records review – Ensuring crew qualified and familiar with duties, procedures & onboard policies by observation and discussion 12/7/2020 Unclassified 18

How to Prepare for Inspection • Download & use the TUGSAFE Checklist to conduct your own inspection prior to us going out. Test equipment! • Double-check records/certificates; they should be filled out properly and posted if necessary. • Ensure crews are familiar with ALL aspects of their duties. • Please notify us ahead of time if something isn’t ready, or a lingering question exists. https: //www. dco. uscg. mil/Our-Organization/Assistant-Commandant-for-Prevention-Policy-CG 5 P/Traveling-Inspector-Staff-CG-5 P-TI/Towing-Vessel-National-Center-of-Expertise/Tug. Safe/ 12/7/2020 Unclassified 19