Cohasset Town Hall Renovation Advisory Committee THRAC Report

Cohasset Town Hall Renovation Advisory Committee (THRAC) Report to the Board of Selectman, February 28, 2017

THRAC: Mission • Created and populated by the Town Manager November, 2016 • Responsible for gathering input from citizens and staff, reviewing conceptual designs, making recommendations and acting in an advisory capacity for all aspects of the renovation and/or reconstruction of the Cohasset Town Hall.

THRAC: Members • • • Carolyn Coffey: Library Trustee Fran Collins: Historic Commission David Drinan: Planning Board Mary Mc. Goldrick: School Committee (2013 -2016) Can Tiryaki: (through design selection only) Sam Wakeman: Capital Budget Susan Bruce: Town Of Cohasset, Procurement Officer Brian Joyce: Town Of Cohasset, DPW Chris Senior: Town Manager Shane Nolan: Daedelus Projects, Owner’s Project Manager

THRAC: Timeline • Convened by Town Manager in November, 2016 • RFQ for architectural services issued December 21 – Subcommittees formed • Space needs and layout – 2008/2014 studies and MAPC recommendations reviewed • Historic • Alternate Locations • Transitional Space Needs for TH employees

THRAC: Timeline • RFQ’s returned January 18, 2017 – Six proposals received • Criteria to be reviewed included: – – – – Design Excellence Previous Relevant Experience Public Sector Experience Schedule and Budget Design Responsiveness Team Work and Approach Capacity to Perform – Four firms interviewed – February 17, Mc. Ginley Kalsow & Associates chosen for Design Services

THRAC: MK&A Qualifications • Previous City and Town Hall Projects: – – – – – • Repeat Municipal clients: – – – • Needham Town Hall Concord Town Hall Ayer Town Hall Newburyport City Hall Groton Town Hall Northbridge Town Hall Dunstable Town Hall Salisbury Town Hall Southbridge Town Hall Upton Town Hall Town Of Sandwich: 7 Projects Town of Marblehead: 5 projects City of Gloucester: 5 projects Town of Rockport: 4 projects Town of Provincetown: 4 projects Town of Northbridge: 4 projects Extensive CPA funding experience

THRAC: Design Contract • Per agreement, MK&A will prepare a space programming and feasibility study which will include evaluating 2 or 3 schemes at alternate locations. • Tasks will include: – Inspection of existing TH and evaluation of existing conditions – Review and update of previously completed space programming – Structural analysis (focus on original roof trusses and 1928 trusses) – Municipal and stakeholder meetings, including identifying financial parameters – Conceptual design – Project cost estimating – Presentations to BOS, Capital, and CPC

THRAC: Design Contract (cont’d) • Alternate site evaluation criteria may include, but are not limited to: – Site: Size, shape, frontage, zoning, setbacks, existing condition, slopes, soils, drainage, wetlands, access, traffic impact – Available utilities: Water, sewer, electricity, fiber – Cost – Disruption: Town employees, community – “Is this where the residents of Cohasset want their Town Hall to be? ”

THRAC: Design Timeline • Present at Special Town Meeting, Fall 2017 • Providing Town approves design funding, Architect’s services may be extended to: – Schematic design – Design development – Value engineering – Final designs – Preparation of full plans and specifications for construction bids

THRAC: Next Step • Kickoff meeting with THRAC members and Mc. Ginley, Kalsow & Associates Friday, March 3 – Project schedule determined – Site selection criteria determined