CODEPENDENTS ANONYMOUS Board of Trustees Presentation CSC Virtual

CO-DEPENDENTS ANONYMOUS Board of Trustees Presentation CSC Virtual 2020 (Revised 8 -23 -2020)

Officers 2019 -2020 Co. DA Board Members • Chair – Nancy O / NB Canada • Vice Chair – Don B – So. Cal • Treasurer – Salle / Nor. Cal • Secretary – Linda A / So. Cal Members at Large • Matt T / Texas • Gail S / Nevada Alternate • Yaniv S / Israel

Letter to the Fellowship from the Trustees Dear Members of Co. DA, The Co. DA Board of Trustees are honored to have the job of supporting the Fellowship. We have found this year to be productive and challenging, fun and sad, but most of all rewarding. Board members have worked hard to prepare for the February launch of the new website, and to smooth out glitches that surfaced afterward. We also met the quarantine-mandated closing of meetings by supporting the wholesale switch to phone and online meetings, a complete change of pace. The Fellowship Forums, in English and Spanish, continue to grow. If you are interested in being a presenter or have a topic you would like to see covered, please contact board@coda. org. We need several new Board members and hope you will consider joining us as we continue to work for the Fellowship. If you have been to the CSC before, have a passion for service, some time to donate and a thick skin, please consider joining the Board. Co. DA needs you and your voice and vision. This year, we are saying goodbye to Salle/Nor. Cal and Linda A/So. Cal. Thank you for your hard work and service to Co. DA: you are truly appreciated. The Board considers all comments and suggestions that the Fellowship’ sends us. We support the Steps and Traditions in all our work and appreciate the opportunity to be of service. Thank you, Your Board – Nancy, Don, Salle, Linda, Matt, Yaniv, and Gail

Acknowledging that we are all here for our personal recovery, the mission of the Co. DA Board of Trustees is to ensure the longevity and fiscal health of the organization, to support the Fellowship’s ongoing service work, to promote Co. DA unity, and to reach the still suffering codependent. Board Responsibility • Protect Foundational Documents – Twelve Steps, Twelve Traditions and Twelve Service Concepts – as stated in the Bylaws under Guidelines • Protect the fiscal health of the Fellowship, including compliance with legal and governmental requirements to maintain Co. DA status as a non-profit entity • Carry out those directives assigned by the Co. DA Service Conference

2019 -2020 BOARD ACHIEVEMENTS

• In September, the Board signed a contract with a fourth Fellowship Service Worker, to assist the Finance Committee in processing Expense Reimbursement Requests (ERRs) 2019 -2020 Board Achievements • Past Delegate Packages have been moved to the codependent. org website. Links to this new location are posted on the coda. org website • This year, two Board members have been collaborating as active members of the Ad Hoc Committee • In Fall 2019, Gail S, NV and Yaniv S, Israel joined the Board as Alternate Trustees. In July 2020 Gail S was elected as a regular Trustee Board Member to replace a Trustee who had resigned

• Negotiated a new contract between the Co. DA, Inc. and Co. Re Boards in February of 2020 2019 -2020 Board Achievements, 2 • In collaboration with the Board Treasurer, a Co. DA Travel Agent was secured, to facilitate trusted servants in booking advance travel arrangements. Details on how to use the travel agent are available on the Co. DA Service Conference Information page, as Co. DA Service Conference (CSC) Travel. The process is also explained in this Fellowship Forum recording: Fly Free - NOT! Traveling to Face meetings and the Co. DA Service Conference

• Retired the Co. DA App to avoid the expense of attempting to correct all of its bugs. 2019 -2020 Board Achievements, 3 • Board oversaw the translation of many pieces of Co. DA Literature into Spanish and worked with Co. Re to see them made available online or published, in printed and digital formats : • Co. DA Guidelines for Following the Twelve Traditions in Service Work; Using the Twelve Traditions; Revised Newcomer’s Packet • Peeling the Onion; Tools for Recovery; Experiences with Crosstalk; Traditionally Speaking, Finding Solutions; Making Choices; Carrying the Message: Living the Twelfth Step

2019 -2020 Board Achievements, 4 • Worked through many website planning meetings and successfully went live with the new website on Feb. 18, 2020 • Hired a part-time, webmaster as a Fellowship Service Worker, to maintain the new website while simultaneously reducing the outlay to the Administrative Management Company for that service • The webmaster works with Board members to create the Spanish version of the new English website • Saved files in Drop. Box that delineate how to the update the website • After months of work by Finance and several iterations of Board feedback, the Board was pleased to approve Finance’s new Expense Reimbursement Procedure during the first week of May 2020.

• Due to the Covid-19 Pandemic, the Board postponed the 2020 Ottawa Co. DA Service Conference and the International Co. DA Conference. Instead, a shortened, virtual CSC will be held from August 24 th through 27 th, 2020, preceded by a reception for Delegates on Sunday, August 23 rd, 2020 2019 -2020 Board Achievements, 5 • The Co. DA Board of Trustees accepted an Ottawa locale and the dates of Sunday July 25, 2021 through Sunday August 1, 2021 for the International Co. DA Convention /Co. DA Service Conference functions for 2021 • To save costs, starting in April the Board held virtual face to face meetings: 7 were held between April 25 th and July 25 th of 2020. As a cost-saving measure, the Secretary took minutes for these meetings. • Reduced Administrative Management Staff hours by up to 50% a month

2019 -2020 Board Achievements, 6 • With the emergence of Covid-19, many issues around the meeting search features of the website arose, particularly for online and phone meetings. Resolving these problems with the website developers has been an ongoing concern of this Board. We continue to seek cost effective, functional solutions. • The origins and development of c. Phone were compiled by one Fellowship Service Worker and saved in the Co. DA Drop. Box as part of Co. DA’s history. • The Board circulated an email that outlined methods for online meeting groups to make Seventh Tradition donations to Co. DA. Members who receive Co. DA Announcements received step by step information about how to set up online donations.

• Global Seventh Tradition Donations for all levels of Co. DA in a digital age • Launch and improve the new website • Committee Service: What is it and what do we need to serve effectively? CHALLENGES • Cost-conscious switch to online committee and Board Face-to-Face meetings • Increased Board production of Minutes to reduce costs and reliance on Staff • Responding to the Covid-19 pandemic • Switch to online meetings • Switch to online conferences

REFOCUSING OUR GOALS FOR 2021

STRATEGIC PLAN UPDATES

Strategic Plan Updates • Priority #1 – Financial status of Co. DA entities • Assist online and phone meetings and other Co. DA structural entities (intergroups, Voting Entities) in collecting the Seventh Tradition donations digitally or the traditional snail mail • Create information packets to guide members through the steps of digital donations • Promote online purchases of Co. DA literature through the Co. Re web page • Priority #2 – Actively recruit for the Board of Trustees • Priority #3 – Spread the Word • Completed – Hired a professional Public Relations firm to create a Public Service Announcement (PSA) in English and Spanish that can be shared through multiple platforms. • Next Steps – • Put the public information campaign on hold due to current budgetary restrictions • Continue to emphasize the value of online workshops to carry the message to the codependent who still suffers • Work to link the recordings from various intergroups, etc. on the coda. org and codependents. org sites • Work with Email List Coordinator to automate the process of locating a sponsor, cf. , the method used in Israel

Strategic Plan Updates, cont. • Priority #4 – Healthy Committees • Completed – Reminded committees about the requirement for Minutes and Policy and Procedure requirements • Next Steps – Committee Board liaisons will: • Advocate for healthy committees, including rotation of service • Reiterate that, per Motion 19019, to avoid being demoted to a workgroup, committees must adhere to the requirements set forth in the 2018 CSC Motion 18001: • Has a minimum of 3 active members. • Creates/updates, within a year from CSC, a Policy and Procedures Manual that specifies the Committee’s mission statement and its goals. • Posts, in an area accessible to the fellowship, the committee’s Policy and Procedures Manual, which includes its mission statement and goals and, when possible, the Conference motion(s) that created the committee. • At minimum, conducts meetings every other month. • Posts, to an area accessible to the fellowship, the approved and corrected minutes of the committee’s regularly scheduled business meetings. • Priority #5 – Expand Voting Entity Designations • Completed – Bylaw Change to Article 4, Section 2

Percentage of Total Activity ACTION LIST STATISTICS 2019 -2020 There were 614 Action Items requiring Board involvement between the September 2019 CSC and July 15, 2020. This chart identifies where the greatest amount of time was spent: Zoom Adhoc Board/By. Laws/P&P Website/Web Liaison Chairs Forum Communication s/Info WCC TMC Connections SPO SSC/FSM Website 25%, Board Items 22%, Events/CSC 9. 5%, Communications 6. 8%, Finance 6. 7%, Co. Re 3. 4%, Legal 3. 4%, TMC 2. 8%, Email List 2. 6%, Lit 2. 6%, SOS/FSWs 2. 6%, IMC 2%, SPO 2%, Zoom 1. 8%, SSC/FSM 1. 6%, Fellowship Forum 1. 3%, QSR 1. 1% All other categories were under 1%. Co. RE SOS/Contractors/FSWs QSR Email List/Co-Ord PSA Outreach Literature Related Legal IMC Events/CSC/Prep Finance Fellowship Forum The largest amounts of time were spent on Website/Web Liaison items (25%) and Board Related items (22%)

• For the 2019 -2020 Board service year, the Board has had six Trustees and two Alternates. Call for Board Service • Two Board members’ terms have been completed. We are looking for an additional 6 -8 Trustees and Alternates. • Need full Board complement for efficient and effective communication between Fellowship and Board of Trustees. • Please consider applying for Board service. The application form and requirements are found here: https: //coda. org/service-info/boardmain-page/ as well as online in the Delegate Package.