CMS Calibration Management System Version 1 1 Private

CMS Calibration Management System Version 1. 1 Private & Confidential

Why CMS ? Impact of Non Calibration ●Faulty or Questionable Quality ●Increased Downtime ●Wastage of Resources & Time ●Potential Safety Hazard Version 1. 1 Private & Confidential

CMS & Its Features Calibration Management System Automatic Alerts for Upcoming/Pending Calibration Privilege Defined Access to Information One-Click Instrument History Flexible Report Generation Version 1. 1 Private & Confidential

Login Go to https: //cms. aravsystems. com from any browser. Username is your official email address Password is your secret authorization code In case you do not remember your existing password, request for new password using I forgot my password Version 1. 1 Private & Confidential

Dashboard Instrument Mgmt View List Add Instrument Users Mgmt View List Add User Report Mgmt View Reports Generate Reports Version 1. 1 Private & Confidential

Instrument Management View Lists all the Instruments tagged to you. Owner Options Edit Details Upload Image Delete Image Upload Certificate View/Download Certificate View Update History Delete Certificate You can view all the instruments in the system if “View All Instruments” privilege has been granted. Version 1. 1 Private & Confidential

Instrument Management Add Instrument Fill data in the displayed fields Instrument Name Make Serial No Department/Location Range Permissible Error Unit Calibration Method Master Calibration Certificate No Version 1. 1 Private & Confidential

Instrument Management Add Instrument contd… Master Certificate Validity Calibration Date Calibration Frequency Next Calibration Date Lead Time Recall Date Agency Name Agency Location Agency Contact Email Remark Assigned Users Version 1. 1 Private & Confidential

Instrument Management Add Instrument Example Screens Instrument Added (Owner screen) Instrument Added (Approver screen) Every Change in the status/data has to be approved by another user Version 1. 1 Private & Confidential

Instrument Life Cycle MARKED FOR DELETION can be initiated from any state Version 1. 1 Private & Confidential

User Management View Lists all the Users tagged to you. Owner Options Edit Delete (Deletion possible only if no instrument/user is tagged against the user) You can view all the users in the system if “View All Users” privilege has been granted. Version 1. 1 Private & Confidential

User Management Add User Name - Complete Name of the User Email - Official Email id. This will be the user’s login id. You cannot assign privileges that yourself do not have. Version 1. 1 Private & Confidential

Report Management View Reports generated and saved on the system from your organization. Version 1. 1 Private & Confidential

Report Management Generate Reports View reports generated by you with an option to delete it. Generate Reports based on condition on the below fields Status Agency Location Calibration Frequency Assigned Users Calibration Date Range Next Calibration Date Range Recall Date Range Version 1. 1 Private & Confidential

Report Management Generate Reports contd. . . Press the submit button to execute the query based on the selected field condition. This will display the report on your screen. Press the Save Report button to save a copy of the report on the system. This can be viewed by others from your organization. Press the Download PDF to download a copy of the report as PDF. Version 1. 1 Private & Confidential

User Options Update Profile Allows update to Name Password Transfer Instruments Transfer instruments tagged to you to another user Transfer Users Transfer users tagged to you to another user Need Help Access to CMS help page Logout Version 1. 1 Private & Confidential

Update Profile Version 1. 1 Private & Confidential

Transfer Instruments Version 1. 1 Private & Confidential

Transfer Users Version 1. 1 Private & Confidential

Need Help Version 1. 1 Private & Confidential

Email Alerts Triggered Alerts Email alerts are sent whenever there is a change in user/instrument status/data/privilege Auto Alerts Emails are sent to the users tagged to an instrument and the calibration agency when it's nearing its next calibration date. ●A week before the recall date ●On the day of recall date ●Every day from the recall date to the next calibration date Instrument “DISABLED” email is sent when an instrument is marked as disabled if its calibration is not completed before the next calibration date Alerts are sent from info@aravsystems. com (Please make sure they do not end up in your spam folder) Version 1. 1 Private & Confidential

Approvals are required whenever there is a change in instrument status/data You can check if there any approvals pending from your side for the instruments you are tagged to when you click on “View List” under Instrument Management. You can also view the changes initiated by you but are still pending approval when you click on “View List” under Instrument Management. Version 1. 1 Private & Confidential

Contact US Share your questions/concerns/feedback by emailing us at cms@aravsystems. com Thank You Version 1. 1 Private & Confidential