CLUBS IN GOOD STANDING Alumni Club Leadership Training

CLUBS IN GOOD STANDING Alumni Club Leadership Training June 15, 2012 By: Jill Smith

BACKGROUND Club Development Committee � Comprised of members of Board of Directors � Responsible for setting policies and guidelines of clubs � Approved at meeting on 9 -10 -11 Addresses Club Issues � Membership � Email lists � Leadership succession Concept of ‘Academic Standing’ � Students must remain in good academic standing to remain a student Expectations/Support � Many of the same expectations/support � New way of looking at expectations/support � ROI – Return on Investment

BACKGROUND, CONT. Measurement � Progress toward meeting expectations measured at end of fiscal year � One year to address unmet expectations � Officer membership, checked quarterly New Clubs � Two years from organizational meeting date to establish by-laws and comply with expectations Association Support/Assistance � Club Development Committee Liaison

EXPECTATIONS Membership Officers Administrative Scholarships Student Recruitment Alumni Gathering Local Websites/Email Lists

MEMBERSHIP Clubs are expected to work toward a membership increase each year Clubs not experiencing a membership increase are expected to prepare a Membership Action Plan to document strategies for growing membership in their club areas. � The association will monitor Membership Action Plans on a quarterly basis.

OFFICERS All officer positions are filled to ensure future leadership for the club Officers are expected to be current association members Officer rotation completed according to the by-laws Officers must be regular members of the UK Alumni Association � Completed a minimum of 12 hours

ADMINISTRATIVE Hold regular board/steering committee meetings Operate without the use of local dues Submit bylaws and financial reports to the UK Alumni Association annually Club representative attend the Annual Alumni Club Leadership Training Conference � Clubs that cannot send a rep will be able to participate via Skype (future) or online module

SCHOLARSHIPS Provide at least $500 annually to be applied to a scholarship endowment or scholarship award to help show relevance of alumni club activities to the university Clubs may utilize one of its allotted mailers to solicit members in their area

STUDENT RECRUITMENT Participate in or hold one student recruitment activity annually � College fair, student send-off, book awards, letter writing campaigns, UK Preview nights, etc.

ALUMNI GATHERING Host at least one annual gathering that engages and connects alumni � Picnic, holiday party, scholarship dinner, cultural performance, career development workshop, professional development workshop, golf outing, Derby Party

LOCAL WEBSITES, EMAIL LISTS AND SOCIAL MEDIA Website guidelines located at www. ukalumni. net/clubs Local email lists are only to be used for club related activities � Bcc format suggested � Abuse of email lists can result in removal of club recognition i. e. sending political emails, sales solicitations, making fun of other schools, photos of current players, etc. � Suggestion to add association staff � Include a membership promotion Facebook/Twitter accounts used only for clubrelated activities

SUPPORT FROM THE UK ALUMNI ASSOCIATION Annual Club Awards Recognition Athletic Tickets Alumni Club Leadership Training Expenses (except travel and registration fee) Club Leaders Handbook Club Website and Technical Support Staff Support for Event Planning, Speaker Scheduling, Scholarship Administration, Student Recruitment Administration, etc. Travel Expenses for One UK Speaker

SUPPORT FROM THE UK ALUMNI ASSOCIATION, CONT. Online Registration Service Name Tags and Other Giveaway Items for Events Free Graphic Design, Printing and Postage for: � Mailings (valued at $1. 50 per member in club areas) � Broadcast Emails Media Release Templates for Events Club Roster (in pdf format)

QUESTIONS? THE END