CLUB SPORTS Club Officer Training Ryan Bradshaw Assistant

CLUB SPORTS Club Officer Training Ryan Bradshaw Assistant Director, Club Sports May 1, 2016

Mason Club Sports Executive Council BBQ Social Thank you to all of you who attended! Emergency Form Funds to request funds – available on IMLeagues under ‘My Forms’

Mason Club Sports Executive Council 2016 -17 Council Members Officially assume office today! Sam Gallerano – President Xavier Savannah – VP Finance Billy Colbert – VP Finance Dan Vecchio – VP Finance Alina Parikh– VP Conduct David Lambrecht– VP Conduct David Guinee– VP Conduct

Mason Club Sports Finances Emergency ECCS Funds has funds available If operating budget is exhausted, club can request additional funding Will show proof of need, meet with ECCS VPs of Finance will make decision

Mason Club Sports Finances 2016 -17 Budget Allocations Should have all received emails concerning your budget for the 2016 -2017 school year. if you didn’t please email the ECCS We had $207 K to allocate Allocated: $186, 050 Emergency funds: $20, 560

Mason Club Sports Budget Deadlines Many clubs have funds available to use this year! All funds in your operating account disappear on June 30, 2016 This includes GMU funding and self generated revenue Funds in Foundation Accounts only can carry forward

Mason Club Sports Budget Deadlines Therefore – let’s use as much of those funds, responsibly, this year as possible! Purchasing Deadlines Purchases above $2 k – Deadline has passed Credit Card purchases – May 31

Mason Club Sports Use of Mason Rec facilities Deadlines to request facility use with priority: For the fall semester, August 1. Request For for practices by May 15 th. the spring semester, December 1. For the summer semester, April 1.

Mason Club Sports First Aid Equipment ALL clubs return their first aid kits for the summer to have them restocked. We will need all clubs to return them to my office by Friday, May 6 th Unless you are still competing after May 6 th! Please make sure you leave a note inside your kit stating which club is returning it. Any club who does not return the kit by May 6 th will be charged $95 to replace the kit.

Mason Club Sports Survey Results or so will be shared in the next week

Mason Club Sports Wrapping up your year When you are done with games at practices for the year Let our office know Cancel all of your remaining practice/game times Return your 1 st Aid Kit

Mason Club Sports Wrapping up your year If you have equipment to store over the summer, make arrangements with me to drop it off in our new storage area Do not just show up with a bunch of stuff and leave it in my office You should be creating a list of your clubs inventory. If you haven’t begun this already, please start now!

Mason Club Sports Wrapping up your year End of year meetings Brief 15 -20 minutes to recap What went well What you can improve on for next year Plans for next year Financial obligations we need to set up in summer Any other plans/questions you have Will take place late April, early May, after budget info is released

Mason Club Sports Wrapping up your year End If of year meetings you do not complete the meeting, your club can not operate next year This is your re-ratification process

Mason Club Sports Rocking with REC New format! One large day at the start of the school year for ALL Freshmen August 28 th in the evening

Mason Club Sports Club Officer Training – Fall 2016 Training will be on Sunday, August 28 th Afternoon REC training time prior to Rockin’ with

Mason Club Sports Graduate Assistant We have hired a new GA for the 2016 -17 academic year Merrissa Vault Coming to us from Eastern Kentucky University Will start in August

Alumni As your members graduate, get online and have them fill out the form to be an alumni http: //recreation. gmu. edu/club-sports/alumni/ Each club should be gathering a list of Alumni If you need help, contact Paul Bazzano

Mason Club Sports 25 Live Training 25 Live training – only accessible during the summer If you plan to use JC Kiosks or other non. Recreation facilities, please complete this summer Ryan will send out details, but plan on having May 15 -June 15/2016 as the only opportunity to do so

Mason Club Sports RSO Re-registration We no longer register as a Tier 1 organization Just make sure the club is listed on Get. Connected with your current officers and contact info This is where freshmen are being directed to look for activities on campus

Mason Club Sports Year End Club Sports Awards 2 nd annual awards available to all clubs Community Service Club – Ice Hockey Most Improved Club – Women’s Volleyball Club of the Year – Badminton Club Student Officer of the Year – Taylor Young (Women’s Ultimate)

Mason Club Sports Year End Club Sports Awards 2 nd annual awards available to all clubs Winners plaques will include names of ALL winners for the rest of time Plaques Gym are located downstairs outside the RAC

Mason Club Sports Contact Info Ryan Bradshaw Phone: 703 -993 -5819 Cell: 571 -620 -8928 Email: gmuclubsports@gmail. com

THANK YOU FOR YOUR TIME! Questions?