Club Race Officer Training for the leader of
* Club Race Officer Training for the leader of a club race committee Session 1 Canadian Yachting Association 2 a-1 January 2009 1. 10
Ownership & Use License n The slides in this presentation are Copyright © BC Sailing 1994 – 2009 n n n This presentation is licensed by BC Sailing for use of the Canadian Yachting Association Race Management committee (CYA RMC) and for CYA certified course conductors. It may not be altered or amended without the express written permission of the CYA RMC. It must be presented in its entirety; however additional slides may be included provided they are clearly identified as such and copies of said slides sent immediately to the CYA RMC for information. This presentation may be distributed to certified CYA Course Conductors, but a fee may not be charged beyond reimbursement for the cost of the media, if any. It may not be re -distributed as part of the course resource material, except that printed handouts and notes pages may be provided to attendees for their personal use. Canadian Yachting Association 2 January 2009 1. 10
Introduction n Welcome introduce course leader n thanks to our host club n n Introductions by attendees name n yacht club n most recent race management activity or race n Canadian Yachting Association 3 January 2009 1. 10
Outline of session 1 n * Structure and rules n ISAF, CYA, your yacht club, the rules Regatta organization n Jobs on the race committee n Notice of Race, Sailing Instructions n Course selection n Canadian Yachting Association 4 January 2009 1. 10
Certification levels n National & provincial structure n Canadian Yachting Association • certifies National RO and Senior National RO n Provincial Sailing Association • certifies Asst RO and Club RO n Certification as a Club RO on completion of this course n CYA recommends practical experience as soon as possible n Canadian Yachting Association 5 January 2009 1. 10
Basic principles n * Safety no more “humans against the sea” n parents expect kids to be safe n n Fair sailing n n everyone has a equal chance Keep the customers satisfied ask for opinions n listen to the answers n Canadian Yachting Association 6 January 2009 1. 10
The rules in sailing n International Sailing Federation (ISAF) n n * rules change with the Olympic cycle The Racing Rules of Sailing n Note Canadian prescriptions • now must be included in the Sailing Instructions n Regatta rules Notice of Race n Sailing Instructions n Canadian Yachting Association 7 January 2009 1. 10
The rules in sailing n Other rules Equipment Rules of Sailing n Safety standards n • ORC or local/regional, like PIYA n Rating rules • PHRF, IRC n n Class rules See definition of ‘rules’ Canadian Yachting Association 8 January 2009 1. 10
Organization of a regatta n Organizing Authority yacht club or class association n usually under the fleet captain or racing officer n Led by a Regatta Chair n Regatta Chair appoints n committee ashore n Race Officer (RO) n other technical people n Canadian Yachting Association 9 January 2009 1. 10
Regatta chair duties find committee heads n deal with invited classes n negotiate with the host club n arrange or find trophies n arrange use of the water n produce Notice of Race n n will usually need our help Canadian Yachting Association 10 January 2009 1. 10
Regatta Committee Ashore * SOCIAL chair n Boats – charter or borrowed n Harbourmaster n Promotion & press n Billeting or accommodation n Finance – maybe a Treasurer n Sponsorship n Prizes n Canadian Yachting Association 11 January 2009 1. 10
Technical team Race officer (RO) n Registration chair n Measurer n Protest committee chair n Canadian Yachting Association 12 January 2009 1. 10
A good RO. . . n * Technical knowledge training n experience n local knowledge n n Leadership ability self-confidence n able to educate the crew n appropriate personality n Canadian Yachting Association 13 January 2009 1. 10
The race committee n Signal boat jobs n n n Recorder Timer Flag officer Sound officer Line judge n * Specialist jobs n n n Mark set Safety Scorer These are all under the direction of the Race Officer Canadian Yachting Association 14 January 2009 1. 10
Jobs vs people n * sometimes a couple of people do several jobs timer + recorder n line judge + sound n n sometimes several people do a single job recorders at a big finish n line judges at the start n Canadian Yachting Association 15 January 2009 1. 10
Recorder (1) n n n Keep log of events during the day Manage all the forms, copies of sailing instructions for all (get from RO) Before the start n n * time leaving dock, time of first race wind speed at regular intervals check-in boats against registration list At the start n n n keep starting sequence log record OCS boats, other events count the boats in each start Canadian Yachting Association 16 January 2009 1. 10
Recorder (2) n during the race n n * note events when needed by RO at the finish n n n record finish order and times note protest and yellow flags at finish times needed for one-design • first boat, then every few minutes, last in class n n compare finish order with registered boats if problems with big boats, get finish order for sure • do the best you can with times Canadian Yachting Association 17 January 2009 1. 10
Recorder – ideal person * n Legible handwriting! Careful, accurate n Good with numbers n Canadian Yachting Association 18 January 2009 1. 10
Timer – duties (1) n First things n n start when signal boat leaves the dock work closely with the recorder get all RC people on the same time watch out for start time for first race n n * time limits, target times, weather mark times Decide on your system n n countdown, or time of day Canadian Yachting Association 19 January 2009 1. 10
Time of day method n * Why use time of day? n get whole committee on the same time • signal boat team, pin boat, jury, coaches • competitors like it – no need to reset watches n n easier to manage weather leg and race time limits How to do it n n timer uses a log sheet write down all the times at the beginning tick them off as they pass give the record to the recorder after the start Canadian Yachting Association 20 January 2009 1. 10
Countdown method n * Why use countdown? faster, if pressed for time n easier – doesn’t involve ‘counting backward’ n but must communicate start time to others n • pin boat, judges, others Canadian Yachting Association 21 January 2009 1. 10
Timer – duties (2) n * After the start n n n mark time of first weather mark rounding mark time of first full circuit note times of any incidents • short course, missing marks n watch out for race time limits • also weather mark target times n At the finish n help the recorders with the finishing times Canadian Yachting Association 22 January 2009 1. 10
Timer – ideal person * reliable, able to concentrate n loud voice n pushy, aggressive n n make sure everyone knows what time it is! Canadian Yachting Association 23 January 2009 1. 10
Timing technique n n Check the SIs for scheduled warning or start time Assume command of the start sequence n n Call time for last 10 seconds for any action n n need to know what happens when get acknowledgement from sound and flag officers At the start, call each 10 seconds in the last minute: “ 50 – 40 – 30 – 20 10 – 9 – 8 – 7 – 6 5 – 4 – 3 – 2 – 1 – Mark” Canadian Yachting Association 24 January 2009 1. 10
Flag officer n n get flags of decent size get flags sorted out early n n * how do you know which ones you need? need to put 2 or 3 flags up and down at the same time n so figure out how n after the start, should help with spotting OCS boats n always know where 'AP' and 'X' are Canadian Yachting Association 25 January 2009 1. 10
Flag officer – ideal person Athletic, coordinated n Reasonable upper body strength n Canadian Yachting Association 26 January 2009 1. 10
Flag technique Make sure AP and X are always available n Plan flag positions – bow to stern n X – 1 st Sub – Warning – Prep n get flag X as far forward as possible n • 1 st Sub also n use stern for AP, N, others Canadian Yachting Association 27 January 2009 1. 10
Sound officer n * Beware of guns are not recommended in Canada n even so, do not use firearms without training and experience n make noise when needed n have 2 kinds of sound if possible n try to use eco-friendly devices n n electric horns, whistles Canadian Yachting Association 28 January 2009 1. 10
Sound officer – ideal person n often done by timer or line judge n (if it’s just pushing a button) Canadian Yachting Association 29 January 2009 1. 10
Line judge – duties n * Sight the line at start n try to have someone at the pin end • ideally the mark is in the pin boat get familiar with the sail numbers n use a voice recorder n be careful with radio protocols if calling from the pin n • just number of boats, not sail numbers Canadian Yachting Association 30 January 2009 1. 10
Line judge – duties (2) n Call sail numbers at finish n n let timer get times - divide the work If large fleet, need several teams at finish n n * line judge + recorder or two At a crowded finish n n need system for boats you can’t see the numbers call “blank” and then get someone to watch that boat to get the number Canadian Yachting Association 31 January 2009 1. 10
Line judge – ideal person n * usually the RO n plus the mark set boat at the pin • if possible n experience is most valuable attribute Canadian Yachting Association 32 January 2009 1. 10
Specialist jobs n * These jobs have special requirements • Mark set team • Safety officer • Scorer n We adapt the basic knowledge so it is useful for the race committee Canadian Yachting Association 33 January 2009 1. 10
Mark set team – duties n set marks n n n starting line pin, course marks anchor and judge line at pin end take wind readings n n * at the weather mark, elsewhere basic requirements: n anticipate problems – worry about what could go wrong • keep gear ready to go at all times n watch the marks • do not leave the course without permission from the RO n maintain a safety watch on the course • too much wind, collision between boats, other boats intruding Canadian Yachting Association 34 January 2009 1. 10
Mark set team – ideal person n * Ideal person is an experienced mariner n n n n ties knots sets anchors navigate with GPS and dead reckoning handle small boats uses VHF radio estimates distances able to steer a course holds a pleasure craft operator card Canadian Yachting Association 35 January 2009 1. 10
Mark set – Weather mark n n After the signal boat is anchored, mark the GPS RO will give bearing and distance to the weather mark n n Go to approximate Mark 1 location n n if no GPS, use a timed run for distance do not drop until advised by RO monitor wind velocity and direction Drop the mark when advised Continue to note wind conditions every five minutes during the day Good idea to position the boat upwind of the signal boat at all times Canadian Yachting Association 36 January 2009 1. 10
Mark set – Leeward mark n Be in position at the approximate location n n discuss with RO if unsure Set marks immediately after the start of first class n or 10 minutes before the start if multi-class, so not in the way • or if inexperienced mark set crew n If gates, make rodes equal length n 8 boat lengths is good distance Canadian Yachting Association 37 January 2009 1. 10
Mark set – Starting pin n n Wait for signal boat to anchor Drop pin anchor in approximate position n n Reset to final position at 10 minutes before the start n n monitor wind, current RO will determine position Strongly recommend using a boat to display a flag instead of a mark. n determined by available resources Canadian Yachting Association 38 January 2009 1. 10
Safety Officer (1) n Reports to RO n n n * full charge of health & safety not combined with other jobs, like jury, press, spectator boats Plan the accident response n have a written safety plan • circulate it to everyone n n n designate a transfer point pre-arrange first aid space, ambulance, hospital Consider health on the water n water or other fluid, adequate food Canadian Yachting Association 39 January 2009 1. 10
Safety Officer (2) n Prevention n Y flag tow line requirement in sailing instructions Coaches usually like to help n n * trained in first aid, good boat handlers, experienced Standard protocol for rescue n n n Rescue PEOPLE first, then boats locate a mother ship below the start/finish area they need particular training Canadian Yachting Association 40 January 2009 1. 10
Safety officer – ideal person n Technical knowledge n n * first aid certificate or MD or similar Experienced n planning is most important activity Canadian Yachting Association 41 January 2009 1. 10
Scorer – duties n Present results to competitors n n n or arrange for an alternate Sailwave is CYA preferred software n n n as quickly as possible (as competitors come ashore) accurately be available until protests are decided n n * free download available works with XLS registration files Get experience before the regatta Canadian Yachting Association 42 January 2009 1. 10
Scorer – ideal person n trained in the software n n understands Appendix A n n fix registrations, set drop races break ties, score penalties available on the water and afterwards Canadian Yachting Association 43 January 2009 1. 10
Race Officer Training 10 minute break Canadian Yachting Association 2 a-44 January 2009 1. 10
Notice of Race n n Your invitation to the competitors Now a technical document n n n preliminary NR as advertising final version for the regatta Should be written by regatta committee n n see rules 25 and J 1 and 62. 1(a) Follow appendix K Usual strategy is to publish n n * usually will need some help Need CYA prescriptions that competitor needs to know in advance Include in the registration package Canadian Yachting Association 45 January 2009 1. 10
Sailing Instructions * Tells how the racing will be conducted n Follow appendix L n n n available at ISAF and CYA websites Don’t be creative! n fair sailing = “not confusing” review recent regatta SIs Canadian Yachting Association 46 January 2009 1. 10
Competitors Meeting (1) n * Decide who leads the meeting • at least you should have input n Agenda n n n welcome from the host club social & prize giving schedule important locations • regatta office • Official Notice Board • Flag pole for signals ashore n introduce Protest Committee • note where protests to be filed and heard Canadian Yachting Association 47 January 2009 1. 10
Competitors Meeting (2) n Safety presentation n n * led by the Safety Officer note rendezvous points for ambulance, physician, rescue ask if any competitors have specific physical problems Wind/weather/current presentation Do not comment on the sailing instructions n n n if necessary, get questions in writing post responses on the notice board be gracious, polite Canadian Yachting Association 48 January 2009 1. 10
Coaches Meeting n * Highly recommended if youth classes • Laser, Radial, Opti, Club 420, 29 er, Byte n Agenda • introductions: race committee, protest committee, safety officer, regatta chair • explain site arrangements, food, social • ask for worries or complaints • part of our “satisfy the customer” mandate • discuss course boundaries • get help with safety and rescue • they must have VHF radios • let coaches work with parents • then bring problems to us Canadian Yachting Association 49 January 2009 1. 10
Race committee meeting n Goals assign jobs n identify where training is needed n n Review schedule volunteer check-in process n when do we leave the dock n • when do we expect to return n Review event n classes invited, sailing instructions Canadian Yachting Association 50 January 2009 1. 10
Race Officer Training End of session one Thank you Canadian Yachting Association 2 a-51 January 2009 1. 10
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