Club Presidents Vice Presidents Training Course 6132015 1

Club President’s & Vice President’s Training Course 6/13/2015 1

Why Did You Become a Lion? Lion’s Clubs International’s reputation for Service? Someone kept after you to join? You wanted to “Give Back”? 6/13/2015 2

Why Did You Agree to Serve as Club President or VP? You were “Drafted” by your club members You like to be “In-Charge” You are a Masochist You were willing and wanted to lead your club forward 6/13/2015 3

So, what Attributes and Skills do You Bring to your Lions Club? 6/13/2015 4

Presidents This is will be your Year! �Enjoy it �Lead by setting an Example �Delegate the work! �Have Fun! ! �VP’s – Assist your President, watch and observe and prepare for your term as President. 6/13/2015 5

Now, Are You Ready: 6/13/2015 6

Top 10 Motivators Results 1. Relationships Social contact, feel a part of the group 2. Involvement Actively engaged and stimulated 3. Ownership To be a part of the planning 4. Comfort Free to be themselves 5. Empowerment Given authority to make decisions 6. Personal Growth To learn or improve skills 7. Achievement To have successful results 8. Contribute To make a difference 9. Recognition To be appreciated or rewarded 10. Relevance Leadership opportunities, community projects 6/13/2015 7

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11 Commandments for an Enthusiastic Team 1. 2. 3. 4. 5. Help each other be right – not wrong. Look for ways to make ideas work – not for reasons they will not. If in doubt – check it out! Don’t make negative assumptions about each other. Help each other win and take pride in each other’s victories. Speak positively about each other and about the organization and club at every opportunity. 6/13/2015 9

11 Commandments for an Enthusiastic Team cont. 6. 7. 8. 9. 10. 11. Maintain a positive mental attitude no matter what the circumstances. Act with initiative and courage as if all depends on you. Do everything with enthusiasm – it’s contagious. Whatever you want – give it away. Don’t lose faith – never give up. Have fun! Ian Percy 6/13/2015 10

Course Overview v. The role & responsibilities of the club President v. Forming Committees v. Guidance v. Available on Election Procedures Resources v. Planning 6/13/2015 11

Course Objectives To…. v Know the responsibilities of the Club President as designated by LCI v Know what resources are available to assist the Club President v Be aware of the responsibilities of the office v Be able to fulfill the tasks related to Club President v Recognize the leadership expectations in the position of Club President v Know how to submit required reports on time 6/13/2015 12

Club Obligations of Chartered Lions clubs …. 1. To hold regularly scheduled meetings To Collect Member Dues to cover: 2. 3. ◦ International, District, Multiple District dues ◦ Expenses of club administration To Encourage & Motivate regular member attendance 6/13/2015 13

Club Obligations of Chartered Lions clubs (cont. ) 4. To conduct activities for the advancement of the civic, cultural, social or moral welfare of the community and for the promotion of international understanding. To submit regular monthly reports to LCI 5. ◦ Monthly Membership Report (MMR) ◦ Monthly Activity Report (MAR) 6/13/2015 14

Club Obligations of Chartered Lions clubs (cont. ) 6. To report to LCI your club financial condition upon request. 7. To elect officers, annually, and report not later than April 15, whose terms of office shall commence on July 1. 8. Refer to the other Obligations in your manual. 6/13/2015 15

Club Responsibilities Lions clubs of District 2 -X 1 are encouraged to: 1. Designate a club representative to: 2. ◦ Lions Sight & Tissue Foundation ◦ Julien C. Hyer Lions Youth Camp ◦ 2 X 1 Charities Inc. ◦ Texas Lions Camp, Inc. Have its President & Secretary (and Membership Chair) attend District 2 -X 1 Executive Council Meetings. 6/13/2015 16

Club Responsibilities Lions clubs of District 2 -X 1 are encouraged to: 3. Designate a Committee Chair for each Administrative & Activity Committee 4. Have an Annual Budget for both the Administration Fund and Activities Fund 6/13/2015 17

Club Responsibilities Lions clubs of District 2 -X 1 are encouraged to: 5. President & Secretary shall participate in: ◦ the DG’s Advisory Committee (Zone) meetings ◦ Leadership Training (LU, etc) ◦ Mid-Winter Conference ◦ District Convention Ø (Entire Club Membership is encouraged to attend these events) 6/13/2015 18

District Goals 2015 -16 �As a part of District 2 -X 1 we should support our Governor in achieving the District’s Goals. �See LU Manual �Highlight the goals your club can help to make happen. 6/13/2015 19

Club Goals �Service Projects �Membership Recruitment �Member Retention �Public Relations/Press Coverage �Leadership Development (LU, TLF, LCI) �Fund Raising for Community Needs �Support of Lions Charities (100%) District (all 9) & International (LCIF) 6/13/2015 20

Membership Retention �? ? ? How? �Involvement! �Recognition �Club Ratings Evaluation �Club Quality Initiative (CEP) 6/13/2015 21

Club Quality Inititive A Four Step Process Learn how to improve your club, it’s service to your community and the care of your members. Answers these questions … 1. Why are We Here? Why does our Club Exist? 2. What Makes an Excellent Club? 3. How Can We Determine Our Needs? 4. What Can We Do? – Set Goals & Create Action Plans to Implement your projects and programs. 6/13/2015 22

Role of the Club President CEO of the club. Authority is not absolute Ensure that Club’s constitution & by-laws comply with Lions International’s. Preside at all club and board meetings. Active Member of the District Governor's Advisory Council of your zone. 1. 2. 3. 4. 5. ◦ Attend Zone, Executive Council and Cabinet Meetings. 6/13/2015 23

Presidential Duties Issue calls for regular, special club and Board of Directors meetings. Prepare an Agenda for all meetings. 1. 2. Ø See Samples in Manual Follow the agenda at the meeting. Use parliamentary procedure. Manage group Interaction Approve club meeting minutes. 3. 4. 5. 6. § Review prior to distribution to club or board. 6/13/2015 24

Committees 1. 2. Standing Committees -Permanent Special Committees – Limited Period for a special function (audit committee) � It is the President’s duty to appoint the standing committees and the special committees of the club. � It is important that all Lion Members have an active role in the club. � Ask club members to serve and let them pick committees in which they are interested and suited. *See the sample letters 6/13/2015 25

Committees � Effective Committees need chairpersons who are experienced & dedicated leaders. � You might assign specific VP’s to oversee specific committees. (Ex. Membership *, Communications or Programs) � President’s need to maintain close communication with committee chair persons. You may want to attend some of their meetings. �* A separate (elected) Membership Chair is very important! 6/13/2015 26

Officer Elections � Ensure the process is open and meets the District deadline. (April 15 th) � Election guidelines are lg 22. pdf on the LCI website. � Create a Standing Nominating Committee � Report Election Results on PU-101 form or better yet input them using My. LCI. v The election results are needed to publish the 2 -X 1 District Directory and to update all District and International records in a timely manner. 6/13/2015 27

Communication � Communication success. is very important for club ◦ Promptly Respond to emails, letters, etc. ◦ Secretary is point of Club Contact � How will you keep in contact and share information with your members? ◦ Email, Newsletter, Facebook, Twitter, i. Contact, Constant Contact, a Web Page ◦ E-clubhouse Web Site: �Coppell Lions Club - Lions e-Clubhouse 6/13/2015 28

Leadership � Providing Guidance, Motivation, and help Solving Problems. ◦ ◦ Use prior experience & available resources Develop leadership skills within our club Capitalize on Leadership potential Develop & Nurture leadership skills 6/13/2015 29

Resources � Zone Chairs, District Officers, Past Club Officers, GLT, GMT. � Your club constitution & by-laws � International Theme: Strengthen the Pride � LCIF, Lion Magazine, 2 -X 1 Lions Link, LCI Headquarters personnel � LCI Club Resource Center (Info & Forms): http: //lionsclubs. org/EN/member-center/managing-aclub/club-resource-center. php 6/13/2015 30

Resources � District cont. Web Site ◦ http: //lions 2 -x 1. org/ � District 2 -X 1 Lions University Web ◦ http: //www. lions 2 x 1 university. org/ � Lions Clubs International ◦ http: //www. lionsclubs. org/ Site Web Site � Texas Lions State MD Web ◦ http: //www. texaslions. org/ Site 6/13/2015 31

Planning Ahead Before Your Term Begins: �Learn as much as you can before your term of office. (2 X-1 University) Yeh Lions U! �Read and refer to this manual. It contains the contents of all classes taught today at Lion’s U plus District Information! �Review your club’s constitution & by-laws �Check out the LCI Website for resources and information (there is a LOT of help there!) 6/13/2015 32

Starting Your Term Before You take Office: � Discuss Record Keeping with your Secretary & Treasurer. � Meet with your Officers to get organized � Meet with the outgoing President to discuss ongoing projects and programs. � Work with your Treasurer to prepare a budget (income & expenses) for board approval. 6/13/2015 33

Reports! � My. LCI (Officer Login) ◦ http: //mylci. lionsclubs. org/ �Username = Your Member Number �Password – Supplied by LCI after July 1 �Change your PW after logging in. ◦ Only your Secretary and YOU can file MMR’s and MAR’s on line. ◦ Missed or late MMRs disqualify your club from receiving LCI’s “Club Excellence” Award! 6/13/2015 34

Ending Your Year Before you become your club’s Immediate Past President: � Finish Your Incomplete Projects � Work with your club secretary to apply for AWARDS (Lions Camp, Texas Lions Foundation, the District Charities, Melvin Jones) � Recognize and award your Club members and Officers for their hard work and dedication. � Recognize your club’s charter Members. � Organize Your Records for handoff to your successor. � Meet with the new incoming Officers � Plan an Awards/Installation of Officers Banquet 6/13/2015 35

Meetings � Club Meetings – Regular and Board ◦ A quorum is required for official votes on issues and for valid elections. � District Governor’s Visit � Annual Meeting – a. k. a. Installation of Officers/Awards Banquet. * � Charter Anniversary – Special attention to purposes and ethics of Lionism. * * Role of Honor 6/13/2015 36

Board Meetings �At least once a month - Have an Agenda! �Quorum of board members is required �Open to any club member to attend �Control and limit the meeting length! �BE PREPARED and make sure your Secretary and Treasurer have the minutes and Financial reports prepared. �Involve your VP’s so they can learn. �Conduct the business of the club here. 6/13/2015 37

Regular Meetings �Meeting Summary in Manual �Sample Agenda in Manual �My Agenda Format File �Increase Meeting Attendance by: �Making everyone welcome and comfortable. �Having an interesting program, often about Lion topics and information. �Use multiple communication modes to make every member aware of the meeting, what is the program, and any important business items on the agenda. 6/13/2015 38

Regular Meetings cont. �Have a meal (or desert) at your meeting. �Encourage members to bring friends. �Keep all members informed of upcoming dates, activities, and projects with detailed status reports. �Meet when and where it is convenient for your members. �Perform the CQI (CEP) program with your club to find areas in need of improvement. �(Great for club satisfaction Feedback) 6/13/2015 39

Club Meeting Programs �Programs should be for the benefit of the club members. �Inform or Entertain �See Manual for some ideas. �New Member Orientation �Don’t forget about the LCI website. �Training and information about Lionism is also on-line. You could go through an LCI information or training course at a meeting. 6/13/2015 40

Promoting Your Club Community Perception is Important! Promote your Club! MK 97 �Newspaper Articles & Advertizing �Web Page �Facebook �District Monthly “Lions Link” �District Website �District Email Blast (many email addresses are wrong or missing on LCI and District). 6/13/2015 41

Prepare, Plan & Practice (Presidents and Vice Presidents) �Three P’s (See Manual Pages) �VPs. When elected, you should start planning for your year as president. �VPs. Work closely with your President �Improves smoothness of the transition. 6/13/2015 42

What Do Good Leaders Do? Actions =Leadership=Authority v. A Shared Interest with all Club members v. Don’t demand – ASK! v. Have and Show Enthusiasm v. Be an Example to your club v. Challenge your members with meaningful tasks v. Communicate your Expectations (give authority) v. Individualize supervision v. Provide Support , Follow up, Obtain Feedback, Be Open v. Give credit and a “Pat on the Back” for good and accountable results 6/13/2015 43

Important Stuff �Know your Club Officers’ Duties �Know your Zone Chairperson �Guiding Lions – For New or Rebuilding Clubs �Club Delegates to Convention �Executive Council (4/year) �Research Possible Awards �LCI Contests (Peace Poster, etc) 6/13/2015 44

Important Info (in book) � Membership � Strategic Management � Leadership Qualities � Effective Meeting Management � District 2 -X 1 Sponsored Charities � Using the LCI Website � Tail Twister � Conflict Resolution � District Cabinet Committees � Event Management � Presentation Skills � Time Management � The other sections of the book 6/13/2015 45

Links: � Presidents Training: http: //www. lionsclubs. org/EN/membercenter/leadership-development/news-train-club-officers. php 6/13/2015 46

IMPORTANT Event � The ◦ ◦ District Governor’s Visit Schedule it early to get your desired date Read up on Proper Protocol Advertise the Event Get your Lions to this meeting 6/13/2015 47

IMPORTANT Training Events � USA-Canada Leadership Forum � Texas Lions Leadership Forum � Lions 2 -X 1 University ◦ Officer and Lion Training � ELLI – LCI’s Emerging Lion Leadership Institute. � ALLI – LCI’s Advanced Lion Leadership Institute � FDI – LCI’s Faculty Development Institute 6/13/2015 48

IMPORTANT AWARDS � Club Grass Roots Lion Award � District Club of the Year Award � LCI Club Excellence Award * � 100% Club President � 100% Club Secretary * Can depend on your Club Secretary (or YOU) 6/13/2015 49

Keep Up on What’s Happening �Read: �District Lions Link �Lion Magazine �Other Club Newsletters �Visit the LCI Web Site often �LCI Constitution & By-Laws �Your Club’s Constitution & By-Laws 6/13/2015 50

New LCI Board Policy �The association views club fiscal responsibility as a principal element to encourage membership growth. �As a result, the Financial Suspension Policy has been amended as follows: 6/13/2015 51

New LCI Board Policy � Currently, clubs have 120 days to pay outstanding balances before they are in jeopardy of automatically being placed on suspension. � Effective July 1, 2015, clubs will have 90 days. Cancellation will continue to occur after the 28 th of the month following suspension if full payment is not received. � However, clubs canceled more than twice will be ineligible for reactivation. 6/13/2015 52

And, Finally �Refer back to this Manual and the LCI website or contact your Zone Chair. �Participate at the district level by attending district events like today. �Take additional classes and webinars online. �Have a great Lion year Presidents! 6/13/2015 53

Club Vice President’s Training Course 6/13/2015 54

What Do Vice Presidents Do? If the president is unable to perform the duties of his or her office for any reason, the Vice President next in rank shall occupy his/her position and perform his/her duties with the same authority as the President. 6/13/2015 55

Support �Vice Presidents serve in roles as requested by the President. �Assigned to Oversee Specific Committees for the President �Attend Board Meetings & know the Club’s business 6/13/2015 56

Prepare, Plan & Practice (Presidents and Vice Presidents) �Three P’s (See Manual) �VPs. When elected, you should start planning for your year as president. �VPs. Work closely with your President �Improves smoothness of the transition. 6/13/2015 57

Prepare for Your Year With your President �Attend: �Lions 2 -X 1 University �District Cabinet Meetings, Mid-Winter Conference and Convention �Executive Council Meetings, Zone Meetings, and State Convention. 6/13/2015 58

Prepare for Your Year �Read: �District Lions Link �Lion Magazine �Other Club Newsletters �Visit the LCI Web Site often �LCI Constitution & By-Laws �Your Club’s Constitution & By-Laws 6/13/2015 59

Homework! � Review your Manual before you take office. �Carefully read and take to heart pages “Ingredients of a Successful Club” ◦ Six Elements of a Successful Club ◦ Ten other Vital Points 6/13/2015 60

Course Objectives Now you should…. v Know the responsibilities of the Club President as designated by LCI v Know what resources are available to assist the Club President v Be aware of the job responsibilities v Be able to fulfill the tasks related to Club President v Recognize the leadership expectations in the position of Club President v Know how to submit required reports on time – My. LCI 6/13/2015 61