CLUB OFFICERS ROLES RESPONSIBILITIES Club Officer Training Past
“CLUB OFFICERS” ROLES & RESPONSIBILITIES Club Officer Training
Past Leadership Experiences 1999 -2018 Sky Media TMC District 51, Area D 1 Secretary VPM President Area Governor 1999 -2000 2001 -2002 -2003 -2004 Singtel TMC Radin Mas TMC Division D District 51 Nee Soon South TMC District 51, Division D Club Mentor VPM (WHY) VPE Assistant Public Relations Webmaster Club Sponsor Division Governor 2004 2003 -2004 -2005 2004 -2005 -2006 New Millennium Advanced TMC District 80 Annual Convention New Millennium Advanced TMC Nee Soon South TMC District 80 Cairnhill Mandarin TMC Toa Payoh Central CC Advanced TMC Cairnhill Mandarin TMC VPM Organising Chair - MAD Mama Treasurer VPPR LGM, Dues & Membership Chair Secretary (WHY) Club Sponsor Club Mentor / SAA Club President (WHY) VPE VPPR 2006 -2007 2008 2009 -2010 2010 -2011 2012 -2013 -2014 -2015 District 80 Toa Payoh Central CC Advanced TMC Cairnhill Mandarin TMC Lieutenant Governor Marketing Lieutenant Governor E & T District Director SAA VPM VPE (WHY) 2013 -2014 -2015 -2016 -2017 -2018 President Distinguished Area http: //www. makeadifference. sg/aread 1 President Distinguished Division http: //www. newtonwebs. com/DD 2005 http: //www. makeadifference. sg/MAD 2008 President Distinguished District Select Distinguished District President Distinguished Club (after 2011)
The Golden Circle WHY HOW WHAT Simon O. Sinek An author, speaker, and consultant who writes on leadership and management. Talk on "How Great Leaders Inspire Action" is the 3 rd most viewed video on TED. com http: //www. ted. com/talks/simon_sinek_how_great_leaders_inspire_action
“CLUB OFFICERS” ROLES & RESPONSIBILITIES Creating a Quality Club Officer Training
Agenda Member Experience www. toastmasters. org Club Foundation Teamwork
Session Objectives Identify the elements that satisfy club members. Correlate Moments of Truth and the Distinguished Club Program. Apply Moments of Truth Identify your leadership role www. toastmasters. org
Member Experience www. toastmasters. org
Member Experience Why did you join Toastmasters? Ø Improve communication skills Ø Increase self-esteem Ø Overcome public speaking fears Ø Improve leadership abilities Ø Advance career Ø Provide supportive community Ø Network Ø Think on your feet/time management Ø Learn how to give constructive criticism Ø Become a better listener Why did you stay? Ø Improved communication skills Ø Improved leadership abilities Ø Increased confidence Ø Developed friendships with other members Ø Overcame fear of public speaking Ø Liked supportive atmosphere where it is safe to take risks Ø Developed experience, opportunities What is the greatest benefit you’ve gained through Toastmasters? www. toastmasters. org
Club Foundation The Club Moments of Truth E x p e r i e n t i a l L e a r n i n g S e l f p a c e d p www. toastmasters. org r o g r a m P e e r f k e e d b a c Values Club Mission M e n t o r i n g
Toastmasters’ Club Mission We provide a supportive and positive learning experience in which members are empowered to develop communication and leadership skills, resulting in greater self-confidence and personal growth. www. toastmasters. org
Toastmasters’ Values R espect I ntegrity S ervice E xcellence CEO Daniel Rex: The entire Toastmasters program depends on the integrity of each member; that is why it is our first core value. It’s better to fail and maintain your integrity than to succeed and lose your integrity. www. toastmasters. org
Club Quality The Club Moments of Truth MOT: A model to help provide the ideal member experience. First Impressions Membership Orientation Fellowship, Variety and Communication Program Planning and Meeting Organization Membership Strength Achievement Recognition Values Club Mission www. toastmasters. org
The Toastmasters Brand www. toastmasters. org
Brand Positioning I wasn’t born a leader. They were all around me though. In the community, at work, at school. Leaders were everywhere. They were the heads of families, coaches of teams, business leaders, mentors, organizational decision-makers. I admired these leaders. They influenced who I was and who I was becoming. Whatever they did professionally or how they became what they were, I aspired to walk in their footsteps. And, so, I committed myself to becoming one. Finally, it came to me. It wasn’t just what leaders knew that enabled them to lead. They had a voice. They could tell their story. They could listen and answer. They didn’t just accomplish, they communicated. So I set out to find my voice. Learn to process information on my toes. I needed to learn to listen. Learn to give feedback — and accept it. I needed to organize, plan, deliver, follow up. I needed a place where all the ingredients were there, and someone would guide me along the way. I found that place. I found a community of learners and the path to leadership. I am a leader — and I was made. www. toastmasters. org
The Toastmasters Brand www. toastmasters. org
Distinguished Club Program (DCP) Education • Members, who have the opportunity to earn education awards, are reaching their goals Membership • With enough members, everyone’s experience is enhanced because leadership is provided and meeting and committee assignments are filled Training • Trained club officers are better able to serve and support your club Administration • Fulfilling administrative duties helps your club run more smoothly, which benefits members www. toastmasters. org
A Good Start, is Half the Battle Won! 5 Steps to Achieving Success: Have a Vision Set Goals Take Action Monitor Progress Achieve and Celebrate www. district 80. org
A Good Start, is Half the Battle Won! 5 Steps to Achieving Success: Have a Vision Set Goals Take Action Monitor Progress Achieve and Celebrate www. district 80. org
Teamwork www. toastmasters. org
The Gestalt Approach to Teamwork The whole is greater than the sum of its parts. § § § Know your role. Know the roles of your teammates. Communicate your areas of strength. Take a proactive approach. Be willing to cover for another officer. www. toastmasters. org
The Executive Committee President Vice president education (VPE) Vice president membership (VPM) Vice president public relations (VPPR) Secretary Treasurer Sergeant at arms (SAA) www. toastmasters. org
The President Sets the tone Repr for Area & District Councils’ matters Serves as Base Camp Manager www. toastmasters. org General supervision of club operations helpful, supportive Leadership DCP Goals
The President Sets the tone for the club Provides helpful, supportive leadership Facilitates communication Knows membership levels and progress Serves as Base Camp Manager Ensures executive officers are functioning well and the club focuses on Distinguished club status Guides the Exco and club towards goals www. toastmasters. org
The VPE Schedules member speeches and projects Encourages members to complete their communication and leadership goals Serves as a resource about education awards, speech contests and mentors Serves as Base Camp Manager www. toastmasters. org Is a source for Toastmasters knowledge and the education program
The VPM Promotes the club and manages the process of bringing in guests and transforming them into members Initiates contact with guests, makes them feel welcome and provides information to join the club Works with the VPPR and the treasurer www. toastmasters. org
The VPPR Promotes the club to the community through activities that increase membership Publishes meeting times and locations Writes a newsletter Maintains social media sites such as Facebook, Twitter and Meet. Up. www. toastmasters. org
The Secretary Manages accurate files, all club records and correspondence Takes the minutes at every meeting The Club Meeting Outside the Club Meeting The Executive Committee Archives historical records Records all member and guest attendance Serves as Base Camp Manager www. toastmasters. org Update newly-elected officers list online by 30 June
The Treasurer Date Item Description $ from previous term Meng Chung 13/9 contst gifts/food half year membershp fee Pay Toastmaster US 1 Pay Toastmaster US 2 L 5 contest club contribution L 5 contest club Gifts Li Dong Fei membership fee Pay Toastmaster US 3 14 -11 -16 Meng Chong 11/2016 meeting expense 12 -12 -16 Meng Chong 12/2016 meeting expense 13 -03 -17 Meng Chong 01/2017 meeting expense 13 -03 -17 Meng Chong 02/2017 meeting expense Yiang Ping club contest expense, trophies 13 -03 -17 Allan contest expense, foods 26 -03 -17 half year membershp fee 27 -03 -17 Pay Toastmaster US 1 17 -04 -17 L 5 contest club contribution 08 -05 -17 King Ling club anniversary cake 22 -05 -17 TM annual magazine 22 -05 -17 TM exco mtg dinner @spgg Soo Sai membership fee Pay Toastmaster US 4 Total www. toastmasters. org Income(in Expense(i balance(in S$) S$) in US$ $175. 00 $90. 00 $1, 800. 00 $1, 129. 45 $128. 00 $100. 00 $40. 00 remarks $90 x 20 members $810. 00 for 18 members $90. 00 for 2 members Cash to King Ling Dong. Fei payment $210. 00 $156. 00 $10. 00 $25. 00 $20. 00 $110. 00 Dong. Fei membership $60. 00 $90. 00 tt to YP $1, 620. 00 $90 x 18 members $1, 163. 64 $100. 00 $37. 00 $100. 00 $66. 00 $810. 00 for 18 members tt to King Ling $210. 00 Soo Sai payment $135. 20 $4, 015. 00 $3, 470. 29 $95. 00 Soo Sai membership untill 03/18 $544. 71
The Treasurer Budget and Expenses for 1/7/17 -30/6/18 整年�算和�用 S$ S$ BUDGET FORCAST ACTUAL EXPENSES �算�用 TODATE ���用 Club President 会� 1) Humorous & Evalutor Contest (幽默与��比� ) Division contest L 区域比� (8/10/2017) 150. 00 100. 00 Sub Total 150. 00 100. 00 Division contest L 区域比� (4/8/2018) 150. 00 120. 00 Sub Total 150. 00 120. 00 60. 00 30. 00 70. 00 50. 00 21. 00 44. 40 160. 00 115. 40 60. 00 30. 00 70. 00 60. 00 90. 00 2)Table Topic & Speech Contest (即席演�与�稿�演 ) VPE 文教 1) Humorous & Evalutor Contest (幽默与��比� )(11 Sept 2017) (Humorous Speech and Evaluation Contests) CLUB CONTEST 会内比� Trophies �杯 Appreciation awards �念品酬� Food & beverage 食物与水 Mics 其他 2)Table Topic & International Speech Contest (即席演�与�稿�演 )(12 Mar 2018) Speech and Table Topics Contests CLUB CONTEST 会内比� Trophies �杯 Appreciation awards �念品酬� Food & beverage 食物与水 Mics 其他 160. 00 150. 00 Other expenses estimate 其他�算�用 Purchase of District Lmagazine L区年刊 Printing program sheets 印�� 100. 00 50. 00 100. 00 Sub Total 150. 00 100. 00 SAA 礼�司 Refreshment budget ($30 x 12 Month) 茶点 Mics 其他 360. 00 246. 99 Sub Total 360. 00 246. 99 Secretary/ Treasurer 秘�/�政 Printing & stationery expenses 印刷与文具 Committee year end Dinner 50. 00 100. 00 48. 00 69. 15 Sub Total 150. 00 117. 15 80. 00 20. 00 70. 00 VPM/ VPPR 会员/公关会长 1 st term (第一期) Speech crafts 口才��班 - (13/11, 27/11, 11/12, 8/1, 12/2) Food & beverage 食物与水 ($10*4)+$40 (27/11) Posters/flyers �� Appreciation awards �念品酬� Mics 100. 00 70. 00 Pay Toastmaster US 2, 613. 60 2, 791. 67 Total Expenses 3, 993. 60 3, 811. 21 544. 71 1, 800. 00 1, 350. 00 90. 00 640. 00 1, 590. 00 300. 00 0. 56 Revenue Balance brought forward @ 2016 Member Fees Collection 1 st term September 2017 (SGD 90 x 15 - USD 45 x 1. 36) 1 st term September 2017 (SGD 90 x 1 - USD 45 x 1 x 1. 36) Speechcraft (SGD 80 x 5 -(USD 7. 50 x 4 mth+USD 20 x 5)x 1. 36) 2 nd term Mar 2018 (SGD 90 x 20 - USD 45 x 20 x 1. 36) 2 nd term Mar 2018 Interest received Total Revenue www. toastmasters. org 400. 00 1, 980. 00 4, 724. 71 4, 605. 27 Is the club’s accountant Keeps financial records Manages the club’s bank account Writes checks as approved by the executive committee Collects and pays dues on time to World Headquarters 1 st October & 1 st April Works with the executive committee to create the budget
The SAA Is responsible for the club’s physical property Arrives early Sets up the meeting location Removes club property after the meeting Creates a good first impression Sets the tone for the entire meeting. www. toastmasters. org
The Exco Breakout Sessions President VPE VPM VPPR Secretary Treasurer SAA www. toastmasters. org - Aaron Ting, ACB, ALS - Rakesh Karthik, IP 2 - Sophia Ngo, CC, ALB - Sia Hua Lim, ACB, ALB - Michael Yonthan, CC, CL - Quek Liu Ting, TC 1 - Kok Yee Keong, ACB, ALB
The Exco Breakout Sessions 1. Know your roles and responsibilities 2. Sharing experiences 3. Most important 4. Most challenging www. toastmasters. org
President Transferable skills include: § Experience in leadership § Leading teams § Meeting goals § Motivating and coaching others www. toastmasters. org
VPE Transferable skills include: § Motivating others § Setting and achieving goals § Organization and leadership www. toastmasters. org
VPM Transferable skills include § Sales skills § Improved communication skills § Confidence to meet new people www. toastmasters. org
VPPR Transferable skills include § Marketing experience § Proficiency using social media websites and applications § Sales § Increased confidence to meet the public www. toastmasters. org
Secretary Transferable skills include § § § Improved communication and listening skills Proficiency using software programs Accurate record keeping Time management Organization www. toastmasters. org
Treasurer Transferable skills include: § Receiving and managing money § Budgeting § Keeping accurate records § Disbursing funds. www. toastmasters. org
SAA Transferable skills include: § The ability to hold an effective meeting § Preparation § Organization www. toastmasters. org
Executive Committee Duties Create a club budget Develop a Club Success Plan (Item 1111) Strategise for success in the Distinguished Club Program Create and oversee other club committees as necessary www. toastmasters. org
May You enjoy this term as a most rewarding personal experience and in your career. Pass it On TOASTMASTERS INTERNATIONAL Where Leaders are Made
This concludes Creating a Quality Club Officer Training
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