Club Officer Roles J Gibbs 2004 Club Officers

“Club Officer Roles” J. Gibbs 2004

Club Officers • • President VP Education VP Membership VP Public Relations Treasurer Secretary Sgt-At-Arms

Club President “Leadership” • • Set goals for the year Monitor progress towards those goals Monitor WHQ reports Send off Club Proxies in time Ensure all Officers understand & carry out their duties Organise and run committee meetings Lead by example Be an ambassador for your Club

Vice President Education “Educate” • • Organise the program for each meeting Know and chart the progress of each Club member Choose prospective CTM’s & ATM’s early in year Organise and lead Educational sessions Organise Club competitions & joint meetings Build up contacts in other Clubs Organise mentoring for new members

Vice President Membership “Care” • Look after the needs of the members • Maintain an up to date list of all members • Ensure prospective members are aware of all aspects of Toastmasters • Follow up on prospective and past members • Always carry membership forms for new members • Assist with a mentoring program

Vice President Public Relations “Publicise” • • Publicise Toastmasters at every available opportunity Draw up press releases Create Club Newsletter Obtain and distribute Publicity Material from TM International • Assist with demonstration and open meetings

Promoting your Club • • Personal contacts/word of mouth Press releases - Member achievements Club Competition results New committees Social gatherings • • Local radio VEC booklets and night course listings Posters and leaflets (“Toastmasters meet here“) Demonstration/Open nights Visit other Clubs and Societies Wedding Fairs Websites

Treasurer “Finance” • Keep complete and accurate records of all financial transactions • Collect Membership fees • Ensure Membership fees are received in WHQ by due dates • Make sure all bills are paid • Ensure the Club outgoings stay within budget • Prepare an end of year financial report

Sgt At Arms “Welcome” • • • Organise and set up the meeting room Maintain Club property - lights. stopwatch, banner etc. Welcome members and record attendees at meetings Organise refreshments at meetings Collect ballot and comment slips at meetings

Secretary “Record” • Maintain membership list • Send out program on time • Ensure changes of membership/committee are communicated to WHQ • Order supplies from WHQ • Record all committee meeting minutes