Club Leadership Plan Recommended Administrative Structure for Rotary

Club Leadership Plan Recommended Administrative Structure for Rotary Clubs

Purpose The purpose of the Club Leadership Plan is to strengthen Rotary at the club level by providing the administrative framework of an effective club.

Effective clubs are able to Sustain and Increase Membership Implement Successful Service Projects Support The Rotary Foundation Develop Leaders Beyond the Club Level Club Leadership Plan Four Avenues of Service

Features n n n Extension of the District Leadership Plan to the club level Provides list of steps clubs should take to implement the plan Fosters continuity and consensus among leaders Includes simplified list of standing club committees that are supported by the district structure Supported by the new Recommended Rotary Club Bylaws Can be implemented at any time

Parallels in Industry n n n n n Ford started as a small business Rotary started as a small organisation Both expanded thus needed a “business plan” Ford: Marketing Rotary: PR Ford: Administration Rotary: Club Admin Ford: Staffing (HR) Rotary: Membership Ford: Products Rotary: Service Projects Ford: Operations Rotary: Rotary Foundation Both needed to have a structure that could continue to adapt to current requirements

Keys to Success 1. 2. 3. Develop a long-range plan that addresses the elements of an effective club. Set annual goals using the Planning Guide for Effective Rotary Clubs in harmony with the longrange plan. Conduct club assemblies that involve members in planning and keeps them informed about Rotary.

Keys to Success 4. 5. Ensure there is ongoing and clear communication between the club president, board, committee chairs, club members, district governor, assistant governors, and district committees. Establish continuity in leadership, including the concept of succession planning to ensure development of future leaders.

Keys to Success 6. 7. 8. Amend bylaws to reflect the club committee structure and roles and responsibilities of club leaders. Provide opportunities to increase fellowship among members of the club. Ensure that every member is active in a club project or function.

Keys to Success 9. Develop a comprehensive training plan that ensures § Club leaders attend district training meetings § Orientation is consistently and regularly provided for new members § Ongoing educational opportunities are available for current members

New Standing Committees* Club Board Club Administration Club Public Relations Membership Service Projects *Additional committees can be appointed as needed on an annual basis The Rotary Foundation

New Standing Committees Club Board Club Administration Assistant Governors Club Public Relations Membership Service Projects Public Membership District Relations Development Programs Committees District support of the Club Leadership Plan The Rotary Foundation Committee

Some Examples Small Club < 20 Members Club President IPP PE VP Membership TRF PR Sec Treas Service Projects Project Chairs Committee at Large Club Admin

Some Examples Medium Club 20 – 40 Members Club President IPP PE VP Sec Treas Service Club PR TRF M’ship Projects Admin Avenues of Service and Specific Project Chairs Committee at Large

Some Examples Large Club > 40 Members Club Officers, other Club Directors and Chairman Club Service Projects Administration Chairman Membership Public Relations The Rotary Foundation

Comments from Clubs “It has given us the freedom to think outside the box and to reenergize the club by shaking it up and cleaning house. ” “We were able to shape our bylaws to meet the character of our club and at the same time meet the objectives of RI. ” The CLP is the “business plan” for clubs

Benefits n n n Continuity in projects and decision making Consensus for decision making and goal setting A larger and stronger field of club leaders Succession planning for club leadership Involves all club members in club activities

Implementation Timeframe Before the start of the Rotary Year (between January and June) n Incoming and current club board agrees to implement the Club Leadership Plan n Club assembly held to involve all members n Club agrees to adopt the new Recommended Rotary Club Bylaws as of 1 July n Club determines its long-range plans n Club sets annual goals using the Planning Guide for Effective Rotary Clubs

Resources Rotary website: www. rotary. org n District governor n Assistant governors n Administrative Advice Committee n Club Leadership Plan (EN-245) n Club Leadership Plan policy n Recommended Rotary Club Bylaws n Planning Guide for Effective Rotary Clubs n Leadership Development Training Cycle n

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