Club Leadership Club Officers Executive Officers Every club

Club Leadership

Club Officers “Executive Officers” Every club must have: President Vice President Secretary Treasurer “General Officers” Every club should have: Web Master Public Image/ Media Class Officers Historian Volunteer Coordinator

Executive Officers’ Key Responsibilities President • • • Submit agenda and run meetings with enthusiasm Provide ideas for projects Delegate responsibilities Ensure that the activities and projects are successfully promoted /carried out Communicate with the Rotarian or faculty advisor and district Interact chair Recruit other members Vice President • • Preside in absence of president Accept responsibilities from president Contact volunteers for projects Recruit other members Secretary • • • Maintain minutes for meetings Record participation and attendance Maintain club records: Membership, Committees, Attendance, Dues (if applicable), Club Papers (Certificate of Organization) Inform Rotary International of successful projects • Treasurer • • • Write and keep copies of receipts of income Count and deposit money from dues, fundraisers, etc. Maintain financial records and report monthly status of: beginning money on hand; income and source thereof; payments (for what and to whom) Disperse funds as directed by membership Prepare a Year-End Report

General Officers Membership Chairperson Leads efforts to build and retain membership Web Master Maintain Interact club website Public Image/Media Responsible for social media Class Officers Student officer for each grade level to assist in club communications to others in same grade. Historian/Photographer Organize pictures and other items in ‘album’ Create graphic displays for outreach Photograph events Label photos with dates, event and names Volunteer Coordinator Creates and maintains volunteer sign up lists.

Interact Club Meetings Required: Meet at least Twice a Month Keys to Successful Meetings • • Make your meetings both fun and productive Have an agenda and stick to it Begin meeting on time Adjourn on time Suggested Agenda 1. 2. 3. 4. 5. Introduce guests Introduce new club members Minutes/Treasurer’s Report Interesting Program Closing Remarks (thank you) Fund Ideas: • • Member Minute, Name Game, This Day in History, Birthdays, Mystery Guest, Instant Service Projects ? ? ?

Rotary Citation for Interact Clubs Your Interact club is making a positive difference in your school, your community and the world. Make sure your members are recognized by earning a Presidential Citation. Due dates: • Projects and activities must be completed by 30 June 2018. • Qualifications must be verified by your sponsor Rotary club’s president or a district leader by 15 August 2019 • Your sponsor Rotary club's president will need to use My Rotary to verify that your club has qualified for the Presidential Citation.

Faculty Adviser to an Interact Club Officers Attend Leadership Training for new officers (IPOTS) Help club officers in understand their duties and reporting activities Meetings Help arrange date, time, place Attend all meetings Help with guest speaker and program arrangements Help facilitate annual elections of officers Projects Maintain calendar of events Advise and attend activities outside of school or arrange for chaperones Determine if projects require special school approval Coordinate activities with Rotary Club Support Administration Help maintain records and documentation, funds Oversee editing Interact activities and newsletters Guide efforts to recruit new members Assist with Interact promotion Verify members meet academic requirements Approve announcements and communications Act as liaison between sponsor Rotary Club and principal, faculty and staff Gain support from colleagues and parents Keep appraised of school policies that may affect the Interact Club

Rotarian Adviser to an Interact Club The Rotarian advisor plays a major role in mentoring the youth leaders of an Interact Club. These are the responsibilities of a Rotarian Advisor. 1. 2. 3. 4. Annual Youth Protection Training from D 5180. PDG Barry Kalar chiefbk@wavecable. com Attend all board meetings and at least one Interact Club meeting per month. Mentor Interact leaders as they gain experience governing a service club, guide Interact leaders in planning of service projects and organizing of fundraising activities. 5. Encourage participation in Rotary International’s Interact Presidential Citation award. 6. Liaison between the Rotary Club and Interact, and between the Rotary Club and the faculty advisor. 7. Oversee the Interact Club’s elections. Must be held by May 15 each year, and report the names and email addresses of new officers to the district Interact committee chair. interactchair 5180@gmail. com 8. Ensure required RI annual update is completed. https: //www. rotary. org/myrotary/en/interact-clubcontact-information 9. Promote participation in District Interact events (IPOTS, Conference). 10. Inform Interact to youth opportunities through Rotary, such as RYLA, RYE, District Speech Contest, Rotary Club scholarships, Rotaract, and other RI opportunities. 11. Maintain contact with Interact Alumni, encourage them to stay involved with Rotary through Rotaract Clubs, Rotary Educational Programs and becoming a Rotarian. 12. Have fun.

Our First Priority is Student Safety and Well Being Each Rotary club is responsible for ensuring Rotarians working with youth are compliant with District Youth Protection Policy.

Rotary Advisors –Youth Protection Rotary International District 5180 is committed to creating and maintaining the safest possible environment for all of our young students, whether Rotary Youth Exchange Students, Rotary Youth Leadership Award Students, Interact Students, and other students or youths involved in Rotary activities. We do this by: - Recognizing that all young people have the right to freedom from abuse. - Ensuring that all our staff and volunteers are carefully selected and accept responsibility for helping to prevent the abuse of children in their care. - Responding swiftly and appropriately to all suspicions or allegations of abuse. - Providing adults and young people with the opportunity to voice any concern they may have. - Appointing a District 5180 Youth Protection Officer who will act as the main point of contact for parents, children, host families, and outside agencies. - Ensuring that access to confidential information is restricted. - Reviewing the effectiveness of our Youth Protection Policy and activities periodically. D 5180 YPO- Barry Kalar chiefbk@wavecable. com