Closing a Cash Advance Concept Closing a Cash

Closing a Cash Advance Concept

Closing a Cash Advance

Closing a Cash Advance Step 1 Begin by navigating to the Cash Advance Close page. Click the Scroll Down arrow.

Closing a Cash Advance Step 2 Click the Travels and Expenses menu.

Closing a Cash Advance Step 3 Click the Process Expenses menu

Closing a Cash Advance Step 4 Click the Close Expenses menu.

Closing a Cash Advance Step 5 Click the Mark Cash Advance for Close menu.

Closing a Cash Advance Step 6 Enter the desired information into the begins with field. Enter "000003".

Closing a Cash Advance Step 7 Click the Search button.

Closing a Cash Advance Step 8 Use the Cash Advance Close page to mark a cash advance for close if it has been approved for payment processing but not staged for payments.

Closing a Cash Advance Step 9 The information on the Cash Advance Close page comes from the cash advance description. To indicate the reversal date for Expenses to use to reverse the accounting liability entries, select Use Current Date or Use Specific Date. This opens a field for you to enter the date to reverse liability entries.

Closing a Cash Advance Step 10 After you click the Close button and confirm your selections, Expenses marks the cash advance for closing and changes the status to Close in Process. Click the Close button.

Closing a Cash Advance Step 11 Click the OK button.

Closing a Cash Advance Step 12 Next, navigate to the Expense Processes page to run the close liability process, which generates accounting entries. Click the Expense Processing menu.

Closing a Cash Advance Step 13 You can run this process by searching for an existing Run Control ID or you can add a new value. Creating a Run Control ID that is relevant to the process may help you remember it for future use. Click the Add a New Value tab.

Closing a Cash Advance Step 14 A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values. Enter the desired information into the Run Control ID field. Enter "CLOSE_CASH".

Closing a Cash Advance Step 15 Click the Add button.

Closing a Cash Advance Step 16 Use the Expense Processes page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when the process is run.

Closing a Cash Advance Step 17 Click the Close Liability option.

Closing a Cash Advance Step 18 If the Run Control ID is new, click the Save button and then click the Refresh button to update the transaction counts. Click the Save button.

Closing a Cash Advance Step 19 Click the Refresh button.

Closing a Cash Advance Step 20 Notice that the Cash Advances field has been updated for the Close Liability process.

Closing a Cash Advance Step 21 Click the Run button.

Closing a Cash Advance Step 22 Use the Process Scheduler Request page to enter or update parameters, such as server name and process output format.

Closing a Cash Advance Step 23 You must select a Server Name to identify the server on which the process will run. If you use the same Run Control ID for subsequent processes, the server name that you last used will default in this field. Click the Server Name list.

Closing a Cash Advance Step 24 Click the PSNT list item.

Closing a Cash Advance Step 25 Click the OK button.

Closing a Cash Advance Step 26 Notice the Process Instance number appears. This number helps you identify the process you have run when you check the status.

Closing a Cash Advance Step 27 Click the Process Monitor link.

Closing a Cash Advance Step 28 Use the Process List page to view the status of submitted process requests.

Closing a Cash Advance Step 29 The current status of the process is Success. In case the status is processing you can continue to click the Refresh button until the status is Success. Click the Refresh button.

Closing a Cash Advance Step 30 The Run Status is now Success.

Closing a Cash Advance Step 31 You have successfully closed a cash advance. End of Procedure.