CIVIL SOCIETY CHALLENGE FUND Overview of DFID 1

CIVIL SOCIETY CHALLENGE FUND Overview of DFID 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

An Overview Of DFID § Potted history of DFID § Structure of DFID § Where the CSCF Fits In § DFID Country Offices § Policy Division § DFID Funding Departments 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Potted History of DFID § 1929: UK Government recognised responsibility for developing its colonies § 1970: Overseas Development Administration (ODA) formed § 1997: The Department for international Development – headed by a Secretary of State with Cabinet rank § 1997: White Paper, “Eliminating World Poverty – A Challenge for the 21 st Century” § 2000: White Paper, “Making Globalisation Work for the Worlds Poor” 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Millennium Development Goals (MDGs) § Eradicate extreme poverty and hunger § Achieve universal primary education § Promote gender equality and empower women § Reduce child mortality § Improve maternal health § Combat HIV and AIDS, malaria and other diseases § Ensure environmental sustainability § Develop a global partnership for development 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

DFID Structure: Leadership Hilary Benn MP Secretary of State for International Development Gareth Thomas MP Parliamentary Under Secretary of State Suma Chakrabarti Permanent Secretary 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

DFID Structure: Organogram 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Where Does CSCF Fit In Director General for Corporate performance and Knowledge Sharing Mark Lowcock Knowledge and Communications Division Joy Hutcheon Information and Civil Society Department Mike Green Civil Society Team Guy Mustard Civil Society Challenge Fund Eilidh Simpson 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

DFID Country Offices § Country desks were based in London Office § Development Divisions were opened in-country § Number of Development Divisions increased over the years § Eventually Development Divisions broken down into Country Offices 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Previous Development Divisions 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Current Overseas Offices 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Role of DFID Country Office § Wherever DFID has a country office we will also have a sizeable country programme. § Country Programme – the amount of DFID support allocated to be spent in that country 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Roles & Responsibilities of the Overseas Office § Head of Office Ø (Usually a Senior Civil Servant) § Country Programme Manager § Advisory Staff Ø Health, Education, Social Development, etc § Team of Admin staff 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Policy Division § Previous Structure of Policy Division § When it changed / Why it changed § Current Structure of Policy Division 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Structure of Policy Division § Central team § Development Effectiveness § Governance and Social Development § Human Development § Growth and Investment § Sustainable Development 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Role of Policy Division § Not a funding department § Develop new Policy § Apply and disseminate existing knowledge 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

DFID Funding Departments § DFID Country Offices § Information & Civil Society Department (ICSD) § Central Research Department (CRD) § Conflict & Humanitarian Affairs Department (CHAD) 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

DFID Expenditure Through UK CSO’s 2003/04 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Development Awareness Fund (DAF) § Introduced to help build support in the UK for international development § Aims to raise public awareness of international development issues § To develop a global dimension in the school curriculum § £ 10, 000 – £ 100, 000 over maximum 3 years § Annual budget of £ 6. 5 m (70% goes to Formal education sector) 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Strategic Grant Agreement (SGA) § Introduced in 2002 § To enable wider civil society in the UK to make a contribution to international development § Up to £ 300, 000 up to a maximum 3 years § Annual budget £ 1. 2 million 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Project Partnership Agreement (PPA) § Set up in 2000 to replace Block Grants § Current Annual Budget of £ 54 m § Strategic Funding – not linked to projects § PPAs last for 6 years – funding for 3 years § 18 CSOs currently have PPAs - e. g. Oxfam, ADD, VSO and Helpage 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Central Research Department § Long term research initiatives § Cut across individual countries or regions § Must be clear opportunity and mechanisms for research to have a significant impact on poverty 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

CIVIL SOCIETY CHALLENGE FUND DFID Website 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

www. dfid. gov. uk 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Useful Information On The Website § List of countries who receive funding from DFID § Country profiles § Country/Regional Assistance Plans § DFID publications § Speeches/Press Releases § Sign up to free fortnightly e-bulletin 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

www. dfid. gov. uk/funding/ 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

www. dfid. gov. uk/funding/civilsocietycf. asp 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

www. dfid. gov. uk/funding/civilsocietycfinfo. asp 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

CSCF Pages of the Website § CSCF Guidelines § List of CSCF Funded Projects § Funding round deadlines § Reporting Guidelines § Payment of Funds section § Annual Audited Accounts requirements 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

CIVIL SOCIETY CHALLENGE FUND History of CSCF 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Where Did It All Start? § Joint Funding Scheme § Open only to UK registered NGOs § Provided funding up to £ 250, 000 § Required additional funding – normally 50: 50 support § Funded service delivery 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

What Changed? § Consulted civil society sector in 1999 § CSCF born in 2000 § Opened to all Civil Society ie any not for profit organisations § Initial budget of £ 10 m § Funded on a 50 / 50 basis § Initially concentrated on rights based approach 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Where Are We Now? § DFID’s main central channel of support to UK based Civil Society Organisations § Almost 300 projects supported § Projects can receive funding for up to 5 years § Can fund projects up to £ 500, 000 § Willing to consider 100% funding § One funding round per year 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Recent Changes § Budget increased to £ 14 m § Widened criteria 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

CIVIL SOCIETY CHALLENGE FUND Meet the Civil Society Challenge Fund Team 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Management Guy Mustard Head of Civil Society Team Eilidh Simpson CSCF Programme Manager Steve Nally CSCF Deputy Programme Manager 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Project Officers Pauline Scott William Taylor Karen Feechan Colin Mc. Ginty Maggie Di Maio Robert Morrison 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Project Assistants Anneliese Gannon Jim Galloway Janette Kirk Trisha Richardson 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Head of Civil Society Team § Responsibility for the whole Civil Society team § Senior Management responsibility for teams managing PPAs and coordination and coherence team § Consults with Ministerial team to agrees and set out CSCF policy § Chairs the CSCF decision making team 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

CSCF Programme Manager § Overall management responsibility for the CSCF § Overall management responsibility for the sectorial PPA agencies § Advising and setting policy § Ensuring policy is implemented 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

CSCF Deputy Programme Manager § Day to day management responsibility of the CSCF Team § Day to day management of the CSCF 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Project Officer § Responsibility for portfolio of Civil Society Organisations § Responsibility for day to day management of CSCF projects § Liaise with External Consultants on CSCF funding decisions and Project Completion and Evaluation Reports § On-going development of CSCF processes 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Project Assistant § General support to Project Officer § Monitor the application processes and receipt of reports § Discussion on team policy § Payment of funds 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

CIVIL SOCIETY CHALLENGE FUND The Application Process Concept Note 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Concept Note: Process § Applicant submits concept note to cscf@dfid. gov. uk § Concept note passed to Consultants § Applicant receives decision letter containing feedback § Can submit 1 every 4 weeks § No official deadline for concept notes 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Concept Note: Format § 3 sides of A 4 in length § Font size to be no smaller than Arial 12 § Series of set questions to be answered § Must include 1 st column of the logframe § New applicants must send Articles of Association and Accounts 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Concept Note: Content § Section A Ø Applicant details Ø Applicant background § Section B Ø Project details Ø Project background Ø Project approach 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Concept Note: What We Look For § Is the applicant based in the UK? § Is the applicant new to DFID? § Does the applicant have a track record in this activity? § Are the applicant’s goals consistent with the Challenge Fund? § Does the applicant have the capacity to manage the level of funding? § Does the concept note meet the basic challenge fund criteria? 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Concept Note: Basic Criteria § Rights based approach (RBA) Ø Advocacy, empowerment, capacity building Ø Participation, inclusion, fulfilling obligations § Innovative Service Delivery Ø Must include a key component of RBA § Service Delivery in a Difficult Environment Ø Must include an element of RBA 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Concept Note: What is a Difficult Environment? § Where government service provision is small or non-existent § Areas not reached by government services and unlikely to be reached in the foreseeable future § Post conflict environments, particularly where systems have been destroyed § Communities whose lifestyle does not conform to a universal service delivery system 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Concept Note: Venn Diagram 1 st Assessment 3 rd Assessment Advocacy & Empowerment A A Innovative Service Delivery A A A = Accept Service Delivery in Difficult Environment 2 nd Assessment 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Concept Note: Decision § Successful applicants will receive Ø Invitation to submit a full proposal Ø Feedback on concept note Ø Details of how to submit § Unsuccessful applicants will receive Ø Letter confirming decision Ø Feedback on concept note Ø Details of next steps 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Concept Notes: Common Problems § Too long § Added value of UK organisation – lack of convincing arguement § Project partnerships – not detailed or explained adequately 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

CIVIL SOCIETY CHALLENGE FUND The Application Process Proposal 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Proposal: Process § Applicant submits proposal to cscf@dfid. gov. uk § Proposal passed to DFID Overseas Offices, Country Desks and Policy teams § Also passed to Consultants § Consultants approach applicants with questions § Decision meetings § Applicant receives decision letter containing feedback 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Proposal: Format § 10 sides of A 4 in length § Font size to be no smaller than Arial 12 § A more detailed set of questions to be answered § Must include a fully completed log frame and budget 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Proposal: Content (1) § Section I: Basic Data Sheet / Summary Ø Applicant Details and basic project information § Section II: Project Rationale Ø What problem the project will address and why § Section III: Project Approach Ø How the project will address the problem § Section IV: Project Management and Implementation Ø Who is involved and who does what 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Proposal: Content (2) § Section V: Project Monitoring, Learning and Dissemination Ø Reporting mechanisms and sharing experience § Section VI: Risks Ø Potential problems and how you intend to deal with them § Section VII: Project Budget Ø Detailed breakdown of cost § Section VIII: Log Frame Ø Fully completed log frame 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Proposal: What We Look For (1) § Approach Ø RBA or Service Delivery § Poverty eradication Ø Targeting the poorest Ø Inclusion, participation, fulfilling obligations § Coherence with DFID strategy Ø Country Assistance Plans Ø Link to MDGs 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Proposal: What We Look For (2) § Feasibility Ø Clear, achievable objectives, which contribute to the project's goals Ø Explanation as to how achievement will be assessed § Lesson learning & sharing Ø Clear focus on learning showing that lessons learned will be effectively disseminated Ø Show the approaches could be adapted in similar situations § Sustainability Ø Show financial and institutional sustainability will be secured 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Proposal: What We Look For (3) § Partnership Ø Demonstrate the role of southern partner Ø Show added value of UK based organisation § Cross cutting issues Ø Gender, Disability and HIV/AIDS § Completed log frame § Accurate budget 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Proposal: Log Frame (1) § Clear, concise and accessible statement of all of the key components of a project § Clarifies how the project is expected to work and what it is going to achieve § Identifies the main factors related to the success of the project § Provides a basis for monitoring and evaluation § The framework should develop and change as the project develops. 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Proposal: Log Frame (2) GOAL PLAN PURPOSE IMPLEMENT OUTPUTS ACTIVITIES 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Proposal: Budget § Must be in DFID financial years § Must be in pounds sterling § Majority of expenditure should be on project activities § Monitoring & evaluation § UK Administration Costs § No unacceptable expenditure 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Proposal: Decisions (1) § DFID colleagues in country offices/desks/policy teams provide assessments § Consultants pool these assessments with their own and make overall assessment § CSCF team review assessments § CSCF team meet with consultants § CSCF team draft list of projects to fund passed to Head of CSD § CSCF team meet with Head of CSD – funded projects agreed § List of funded projects sent to Secretary of State for information 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Proposal: Decisions (2) § Successful applicants will receive Ø Provisional offer of support § Unsuccessful applicants will receive Ø Letter confirming decision Ø Feedback on proposal 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Proposals: Common Problems § Too Long § Illogical Frameworks § Lack of knowledge of other work in project area § Lack of clarity on added value of UK organisation § Project partnerships not in place or poorly explained § Arguement on sustainability not convincing § Poverty targeting questionable 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

CIVIL SOCIETY CHALLENGE FUND 2004 Funding Round 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

2004 Funding Round 388 Concept Notes 170 Proposals 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Geographical Split 149 53 35 AFRICA INDIAN SUB CONTINENT ASIA 32 CENTRAL AMERICA 31 LATIN AMERICA 7 7 EUROPE OCEANIA 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Some Interesting Facts § 170 proposals were submitted by 117 different CSOs § 85 CSOs had only 1 proposal under consideration § 34 CSOs had a CSCF under consideration for the first time § 6 organisations had 4 separate proposals being considered § Only Just World Partners had more than 4 proposals – they had 5 § We considered proposals covering 75 different countries 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

What We Funded § How many projects did we fund Ø 54 projects out of 170 § How much money did we allocate Ø Our budget is £ 14 m Ø We already had commitments of £ 9. 24 m Ø This left us with £ 4. 76 m to allocate Ø We actually agreed £ 7. 01 m § How does this compare to Comic Relief and Big Lottery Ø Using their accounting system we have agreed £ 22. 57 m in new support 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Rights Based or Service Delivery? 49 RIGHTS BASED 6 5 DIFFICULT ENVIRONMENT INNOVATION 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

CIVIL SOCIETY CHALLENGE FUND BOND (British Overseas NGOs for Development) 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

www. bond. org. uk 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

What Is The Function of BOND? § Performance: BOND seeks to improve the quality of UK NGOs performance in International Development § Advocacy: A central point where member organisations have a common view and would benefit from having a common voice § Training & Learning: BOND promotes workshops that support both members and NGOs in meeting their development needs 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

Useful Information on BOND Website § Directory of Members and NGO Networks § Guide to Funding § Information on Events 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA

DFID and BOND § DFID was instrumental in setting up BOND § DFID has a Strategic Agreement with BOND § Each year DFID gives a presentation to BOND on the results of the CSCF funding round 1 Palace Street, London SW 1 E 5 HE Abercrombie House, Eaglesham Road, East Kilbride, Glasgow G 75 8 EA