Civil Registration System and Sample Registration System in

Civil Registration System and Sample Registration System in India Mitter Sain R. K. Gautam Director Office of the Registrar General, India

CIVIL REGISTRATION SYSTEM IN INDIA • Based on Registration of Birth and Death Act, 1969 • Provisions are mandatory and uniform throughout the country • Implementation is the responsibility of the State Governments through State Rules • Provides legal documents to every individual – birth /death certificates • Generates Vital Statistics e. g. CRS Report, SRS Report, • MCCD Report and AHS Report.

Challenges in CRS ØLack of awareness to the need and importance of registration. ØThe low priority accorded to the system of civil registration by the States ØBottleneck in monitoring the flow of registered vital events. Ø Problems in estimating IMR & MMR due to under reporting of domiciliary infant deaths & still births and misclassification of maternal deaths in better performing States. Ø Utility of data gets diminished on account of delayed reporting by the States. ØLack of coordination among the concerned departments. ØLow level of reporting by registration units. ØProblems in linking of birth certificates to basic services.

Vision 2020 Our Vision. Universal Civil Registration by 2020 India is signatory to the UN convention of child rights. Article 7 of convention mandates compulsory registration of birth to acquire a nationality 100 Universal Civil Registration is a part of the post 2015 Development Agenda of UN 100 UNESCAP has set a vision of universal and responsive civil registration in Asia and Pacific and has declared the decade 2015 -2024 as the “Civil Registration Decade 4

New Initiatives to re-vitalise the system Ø To enhance the utility, MOHFW has linked the delivery of services with registration e. g. cash incentive under JSY etc. Ø Provision for incentive to grass-root workers Anganwadi/ASHA for registration and delivery. like Ø Registration is one of the focus areas under National Rural Health Mission (NRHM). Ø Provisions of the Act are being simplified for better implementation. Ø Linking CRS at sub-district level to update NPR. Ø Collaboration with various partners for further strengthening of the system.

Ø New Initiatives to re-vitalise the system Implementation of CRS committee recommendations/ Supreme Court directions– continuing activity through[Budget provided by NRHM]. Ø Computer hardware were provided to all 671 districts to strengthen the system during 2013 -14. Ø Financial assistance provided for Digitization of old birth and death records in all States/UTs Ø Financial Assistance to States/UTs for hiring of manpower up to district level i. e. State coordinators at State level and Data Processing Assistant at district level. Ø Financial assistance for Training & Publicity through IEC activities to the States/UTs. Ø Funds allocated to each DCOs for inspections. Ø Regular inspections by the officers of ORGI in various States. 6

Ø Ø Ø • • • Ø New Initiatives to re-vitalise the system Financial assistance for Training & Publicity through IEC activities to the States/UTs. Funds allocated to each DCOs for inspections. Regular inspections by the officers of ORGI in various States. Training Manual for Civil Registration functionaries in 13 languages. Event Monitoring System for Registration (REMS) for Medical Institutions. Uniform software for online and offline registration of births and deaths and generation of statistical tables. Uniform software will provide real time data to track registration activities and to allow preservation of reporting forms in digital mode 7

New Initiatives to re-vitalise the system • • Financial assistance for Setting up of Data Entry Centers at Tehsil for computerization of CRS records and linkage with NPR was also provided to 10 States/UTs. DEC to be set up in all the sub-districts of 3 selected States viz. Tamil Nadu, Odisha and West Bengal and all 7 UTs Coordination with Registration functionaries. Data entry of birth and death reporting forms using CRS application for the units without PC. Provision of uploading of offline data to CRS server. Updation of NPR database through CRS. Provision of Biometric enrollment under NPR. 8

New Initiatives to re-vitalise the system Contd. . Database of Medical Institutions Ø Database of Government and Private hospitals prepared to monitor reporting efficiency of hospitals. Ø SMS based notification of events by Medical Institutions. Ø Auto alerts to non reporting medical institutions. Ø Database of Registrars to monitor reporting and registration efficiency. Ø Expected to compile data up to registration unit level. 9

New Initiatives taken to extend the scope of RBD Act, 1969 Specific guidelines issued for- • Registration of births of children Ø taken on adoption; Ø born through Surrogacy/ART/IVF Technique; • Registration of deaths of missing persons /of those who died due to natural calamities and disasters 10

Features of Uniform CRS Application Software for Civil Registration Uniform Software • It is a online application is ready for implementation, after Pilot testing. • It has all features as per the RBD Act, generation of statuary statistical tables at National, State, and district level on real time basis and track registration activities. • Also has Offline version for stand alone machine with facility to export data to the central server. • Preserves reporting forms in digital mode. 11

CRS Application - Modules ü ü ü Integrated application Built in quick helps for minimal entry Potential for deploying it on multi lingual 12

Monitoring System for Registration of Institutional Events (REMS) • Capture summary of Births and Deaths taking place at Medical Institutions on daily basis. • Single integrated system for all stake holders • Available 24 X 7 online • Easy-to-use interface with required security. • Generation of Alerts/Reports at Registrar, District Registrar, Chief Registrar and ORGI level. • To help in achieving cent per cent registration of events taking place in institutes.

Monitoring System for Registration of Institutional Events (REMS) ü Single point consolidation of all events reporting across country ü SMS based notification of events by Medical Institutions. ü Auto alerts to medical institutions in case of noncompliance ü Generation of Reports at Registrar, District Registrar, Chief Registrar and ORGI level

REGISTERING INSTITUTES ü A unique Code will be issued to Institute and Registrar. ü A standard welcome message via SMS is sent to Institutes as a confirmation on registration with the system. ü Welcome SMS explains the process of reporting the event along with the SMS format to report Events.

EVENTS MONITORING Ø The Institute report event via SMS. Ø The Registrar registers Institutional event via CRS application. Ø The system matches the events reported by Institutes and Registered Events. The result in every case should be: Events Reported by Institutes = Events Registered by Registrars

ALERTS ü CASE 1 – EVENT NOT REPORTED ü CASE 2 – EVENT REPORTED BUT NOT REGISTERED ü CASE 3 – EVENT REGISTERED BUT NOT REPORTED

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