Civil registration and population registers 2010 World Programme

What is a register? • A device to keep track of persons and events

When and why were registers introduced? • Started to be introduced as early as

Population registers today • Definition of contemporary population registers • Mechanism for • Continuous

Population registers today • Main uses • Administrative: taxation, planning, issuing unique personal identification

Population registers and civil registration • Not mutually exclusive, on the contrary • Civil

Population registers and other registers • Register of enterprises, business register, student register, register

Registers-based censuses • Built on the set of basic registers and their linkage •

Registers-based censuses Uniform and unique code systems Buildings (G-coded) Physical structures DIN BIN HIN

Personal identification number • Assigned to each person at birth • Retired after person

Population registers - prerequisites • • Legal Basis Public trust Unique and uniform coding

Population registers - prerequisites • Legal basis • Legislation is key • Rules for

Population registers - prerequisites • Public trust • • • Discussion and debate Safeguards

Population registers - prerequisites • Unique and uniform coding schemes • Includes harmonization of

A system of registers Population Building/ dwellings Taxation Job seekers Pension Student Business Education

Population registers - advantages • • • Lower costs Processing on annual basis Unified

Population registers - disadvantages • Limited by the scope of registers • Depending on

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Civil registration and population registers 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

What is a register? • A device to keep track of persons and events • Updated on a daily basis or on “as occurred” basis • Non-computerized registers • In place in countries such as China and Thailand in each case the register consists of household cards • Computerized registers • Around 30 years ago in a number of countries 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

When and why were registers introduced? • Started to be introduced as early as in the 18 th century • Original reason for introducing registers: • • Tracking population for Taxation Military service Other administrative purposes 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

Population registers today • Definition of contemporary population registers • Mechanism for • Continuous recording • Selected information on residents • Computerized 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

Population registers today • Main uses • Administrative: taxation, planning, issuing unique personal identification cards, establishing eligibility of individuals for voting, education, health, military service, social security, police and judicial purposes and so forth • Statistical: population estimates, census planning/conducting, social statistics, migration and so forth 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

Population registers and civil registration • Not mutually exclusive, on the contrary • Civil registration – a backbone of population registers – provides updates: births, deaths and other vital events • In some cases, statistical office is a home for all three: population register, civil registration and vital statistics – Norway, Bulgaria, FYR of Macedonia 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

Population registers and other registers • Register of enterprises, business register, student register, register of unemployed, building register – two situations • Unique identifier present – full and direct linkage possible – register based census • Unique identifier not present – full and direct linkage completely impossible or possible only with developing complex procedures 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

Registers-based censuses • Built on the set of basic registers and their linkage • • Population register Register of buildings and dwellings Business registers Coverage • All residents of a country • All buildings and dwellings • All businesses 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

Registers-based censuses Uniform and unique code systems Buildings (G-coded) Physical structures DIN BIN HIN Business premises Dwellings DIN FIN BIN PIN Households Families HIN FIN Legal entities PIN Persons Enter prises Establis PINhments

Personal identification number • Assigned to each person at birth • Retired after person passes away • Assigned to each resident during campaign 12129421131856 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

Population registers - prerequisites • • Legal Basis Public trust Unique and uniform coding systems Comprehensive and functioning system of registers 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

Population registers - prerequisites • Legal basis • Legislation is key • Rules for using administrative data for statistical purposes • Privacy and confidentiality 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

Population registers - prerequisites • Public trust • • • Discussion and debate Safeguards Advocacy Benefits to the society Better services 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

Population registers - prerequisites • Unique and uniform coding schemes • Includes harmonization of all classifications • Inter-agency y coordination • Geographical Information Systems 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

A system of registers Population Building/ dwellings Taxation Job seekers Pension Student Business Education Linkages Census data files 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

Population registers - advantages • • • Lower costs Processing on annual basis Unified data processing No non-response problems Broader scope coverage Reduced burden of reply 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007

Population registers - disadvantages • Limited by the scope of registers • Depending on administrative sources • Requires fully functional and universal civil service • Consistency problems – data coming from different registers • Events that cannot be measured 2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, 3 - 6 December 2007