City Of Kent City Wide Trash Service City

City Of Kent City Wide Trash Service City of Kent Health Department Safety Department Service Department

Previous Council Consideration • OCT. 25, 2006 Health & Safety Committee - Discussed impact of residential trash relative to neighborhood quality of life • FEB. 28, 2007 Health & Safety Committee - Discussed Solid Waste Management specifically use of trash cans and identifying quadrants for pickup or establish single hauler for all residential pickup • FEB. 6, 2008 Health & Safety Committee – Staff instructed to investigate and report to Council method to implement Citywide Trash Collection. Benefits & Problems Current Process Regulated Defined Quadrants

Current Process • Each resident selects a trash hauler – Benefits • Free Market for Trash Hauler • For Resident Scalable Usage • Licensed by Health Department – Problems • • • Daily Trash Picked Up Across City Increased Cost to Residents Unnecessary Truck Traffic Usage of Service non-Regulated Promotes Illegal Dumping

Current Process & Problems Aug. 1, 2008 (808) Aug. 5, 2008 (881) Aug. 2, 2008 (821) Aug. 5, 2008 (879 & 880)

Current Process & Problems Empty Trash Cans Awaiting Recycling Pickup

Proposed Program Benefits Single Trash Hauler - One Day/Week Pickup – Benefits • • • Decreased Cost Less Neighborhood Truck Traffic (Increased Neighborhood Safety) Scale of Usage for Residents (Per Bag to Unlimited) All Neighborhood Trash & Recycle Pickup Same Day of Week Reduced Illegal Dumping (Mandatory Participation) Licensed by Health Department – Problems • Trash Haulers Lose Free Market

Decreased Cost • Example for Two Can Weekly Service – Independent Residential Service $20. 00/Mo. – Other Portage County Communities City Wide • Hiram Bid $8. 75 (2005) • Streetsboro Bid $9. 82 (2006) – Potential Savings of 25 to 33 Percent or Greater

Other Communities Courtesy PCSWD

Other Communities Summary Comparison of Low Bids Pay By the Bag 2 Bags/Cans/Week 3 Bags/Cans/Week Unlimited Service Price Per Bag Price per Month Price Per Month Hiram Bid Results 2005 $2. 15 $8. 75 $10. 50 $12. 25 Fuel Surcharge (exceed $3. 00/gal. ) 3 Year Fixed Aurora Bid Results 2006 $3. 63 $12. 95 $13. 89 Fixed 5 -Year Streetsboro Bid Results 2006 $3. 00 na $11. 51 Community $9. 82 Notes

Scalable Service • • No Service (requires certification) Limited Service (Pay By the Bag) 1 Can per Week (45 gallon Max. size) 2 Cans per Week (45 gallon Max. size) 3 Cans per Week (45 gallon Max. size) 1 Cart per Week (90 gallon per cart) Unlimited Service

Service Includes • All items defined as garbage or rubbish are standard trash items collected as a part of residential trash collection. • The Subscriber shall pay for the additional services provided under Bulk Items List. Unlimited service includes a “reasonable” volume of Bulk Items. • Does Not Include Recyclable Service (PCSWD) • Does Not Include Yard Waste (City of Kent)

Additional Service • Bulk Items Loose material (per container, subject to 50 lb. limit) Automobile parts (per container, subject to 50 lb. limit) Tires on rims (automobile, limit to 4 per collection) Tires, rimless (automobile, limit to 4 per collection) Bulk approved construction material (per container, subject to 50 lb. limit) Air conditioner (window)* Chair (upholstered) Sofa Swing set (disassembled) Chair (wood) Table Stationary tubs Shower/tub unit Toilet and tank Bath tub Dishwasher Freezer* Refrigerator* Stove/oven Washer Dryer Television Mattress & Springs Sink Incinerator Hot water tank *Freon removal cost shall be included in the cost of Special Services for these items. Items not specifically listed shall be priced based on item on list of similar size and weight. Carry out Service (Challenged) Carry Out Service (Regular)

Current Process & Problems Three Residents in a Row First Home Three Different Trash Haulers Second Home Company A Company B Third Home Company C

Defined Quadrants Define Residential Quadrants For Trash Collection Largest Size 40% of Population and Smallest Size 20% of Population

Service Schedule • Each Quadrant of City Picked Up Once per Week • Residential Pickup Monday – Thursday • City Facilities Pickup Fridays • Provides Trash Collection 5 -days a week in the City for Health Commissioner & Code Enforcement Special Collection

Residential Units Subscribers • Residential Unit Shall include owner occupied and/or rented single family dwellings, duplex, triplex, boarding houses or other similar buildings with one or more billed units grouped under a common roof. Non-Residential Units are all units not as defined above. Non-Residential Units will not be required to subscribe to the City trash collection Contractor’s service. • Subscriber A Residential Unit property owner in Kent and the City of Kent in so much as collection of trash from City Facilities are required to Subscribe to the City’s Trash Collection Contractor for collection of residential trash.

SUBSCRIBER PARTICIPATION • Mandatory All Residential Unit property owners in the City of Kent, shall subscribe only with the City’s Contractor for trash collection. No other trash hauler will be licensed or permitted to collect residential trash from within City of Kent. • Exceptions All commercial, agricultural including active farms, industrial, governmental (other than the City of Kent), large residential complexes and institutional establishments in the City of Kent may subscribe to any trash, garbage or rubbish collection service that is licensed by the City of Kent Board of Health. An acceptable reason by a property owner certified in writing to the Service Director shall allow for no service (ie business/home on same lot) • Inclusion Transitional All residents of the City shall Subscribe to the City’s designated Trash Contractor for collection service within 120 -days after the date of Contract between the City and the Contractor.

Contractor Responsible to Manage • • • Take calls directly from Subscribers Set Up Service for New Residential Unit Subscriber Invoice Subscriber Termination of Service for Subscriber Call Backs Complaints Publish Informational Materials Responsible for Bad Debt Report to City operational activities • Exclusive Contract

Contractor Reports Rejection Tag, for material not accepted Containers Tagged for non-serviceable All call back collections Complaints Received Volume of trash removed Trash collection refused Customer Data Base Other Reports As Requested by City Weekly Weekly Monthly

Contract Cost Adjustments It is believed that in order to obtain the best possible price for trash collection for Kent residents the City must allow the Contractor to recoup costs which are beyond his/her control and as such will allow for fee increases. The method used by each Bidder to adjust fees will be considered when selecting the lowest and best Bidder. Issues which will be considered for approval by the City to substantiate a fee increase: – Fuel Surcharge – Tipping Fee – Disposal Fee – Labor Cost Increase

City Fee • City Fee Scalable based on service selected Minimum Generator Service $0. 05 per bag sold 30 Gallon Generator Service $0. 20 per month 60 Gallon Generator Service $0. 30 per month 90 Gallon Generator Service $0. 40 per month Unlimited Service $0. 50 per month No Service $0. 00 per month • Cost of Residential Trash Collection Program Startup As a new program it is understood that there are costs associated with startup. In order to obtain the best possible price for trash collection for Kent residents the City will make payment to the Contractor during the first three months of the program to offset the cost of startup. The Bid Documents include a monthly service fee for “Cost of Residential Trash Collection Program Setup”. The amount Bid by each Bidder will be considered when selecting the lowest and best Bidder.

Update Solid Waste Ordinance From July 21, 2008 through the morning of August 6, 2008 there have been 19 trash related fire calls. The next phase of staff’s efforts will include presenting a new ordinance for Kent City Council consideration

Summary Item Weekly Pick Up Individual City Wide Cost Variable from 1 -bag costing $9/Month to $25 per month for 90 -Gallon Tote Streetsboro Pay by the Bag, $3/bag to Unlimited Service $11. 51/Month Neighborhood Service Multiple pick ups scheduled in same neighborhood through out the week Single pick up scheduled in same neighborhood once per week City Wide Service Multiple Companies working in the City at different times One Company working in the City on Agreed upon Schedule Scalable Service Depends on Services provided by Each Trash Collection Company As little as a bag when needed to unlimited service Mandatory Service Non-Mandatory Service Mandatory Scalable Service Decrease Traffic Multiple Trash Trucks per Week Single Trash Truck per Week Illegal Dumping Promotes Prevents Spring Cleanup City provides for cost of Spring Cleanup Scaleable from pickup what ever when ever items are placed at curb to same as current program City Facilities Service Bid as Independent Contract Bid as Part of City Wide Trash Collection Contract Service Availability for City Needs Call as Needed, Wait for Hauler to Arrive if Not Working in City Hauler will be in City Monday through Friday