City Hall Departments 2020 Budget City Hall Administration

City Hall Departments 2020 Budget

City Hall • • • Administration City Clerk Finance Planning/Development 5 full time and 2 part-time Activity Ctr Coordinator (unfilled) • Still operating with the fewest number of employees in the past 7 years; and managing a much larger work load Not requesting staff increase in 2020

2018 Accomplishments • Branding effort completed • Created Educational Video Series • Hired Associate Planner • Improved Budget preparation and supporting documentation; maintained flat tax rate • Long Term Plan update – pay as you go approach • Hosted Development Forum and other educational meetings as resources for the Council, Commissions and public • Completed Residential District Zoning Code update- effort that includes developers, builders, Planning Commission and City Council • Grant awards • Dayton Parkway Interchange: award of State bond funds; coordination with MNDOT through the TAC; manage selection process for preferred alternative; management of Benefit Study and Financing Plan • Began work on updates to Personnel Policy update

2018 Accomplishments • 11 Planning Commission meetings • Development review Applications: • Number of Planning Applications by type: 3 variance applications, 4 CUP applications, 5 IUP, 4 easement vacations, 3 comp plan amendments apps, 5 rezoning apps, 1 text amendment app, 6 concept plan reviews, 4 pre-plats, 4 PUDs, 10 final plats • Hosted 3 open house events on new developments • Senior Needs Assessment – Surveyed over 100 people 55+, focus group with 30 people • Zoning Ordinance Updates: Accessory buildings, fences, residential design standards, tree preservation, landscaping, Industrial and Commercial IUPs; billboards, Home-occupation Type Count Approximate Staff Hours type of work Staff work *all applications attract some public calls or drop ins to discuss the application Variance 3 15 hours hearing notices, research, resolutions, staff reports, generally attorney input, meetings CUP/IUP 9 40 hours hearing notices, in depth research on property history, past CUP/IUPs, staff reports, meetings, enforcement, site visits Easement/ROW Vacations 4 5 hours hearing notices, legal description verification, reports, meeting Comp Plan Amendment 3 7 Hours hearing notices, reports, zoning, GIS mapping, in-depth met-council report, resolutions, meetings, jurisdiction communication Rezoning (Map) 5 7 Hours hearing notices, reports, zoning, ordinance drafting, GIS mapping, meetings Text amendment zoning code 1 4 Hours hearing notices, zoning code research, reports, meetings Concept Development Plan Review 6 12 Hours neighborhood meetings, applicant meetings, reports, PC CC meetings, Preliminary Plats 4 40+ Hours department collab, applicant meetings, engineering review, comparisons to zoning and land use/city goals, jurisdiction collab, reports, PC CC meetings, site visits PUDs/PUD Amendment 4 12 Hours hearing notices, zoning, land use goals, ordinance/resolution drafting, GIS mapping, reports on variations, PC CC meetings 10 40 Hours Development agreements, reports, lot tabulations, conformance with pre-plat, department collab, applicant meetings/correspondence, Construction inspections, CC Meetings. Final Plats

Permits Issued from 2015 to 2019 2018 Accomplishments • 111% increase in five years; increasing annually • Monthly calls increasing 600 Permit Count • Implementation of new Finance software • 2018 Primary and General Elections 300 absentee voters into City Hall and a 78% voter turnout • Progress on scanning older documents, Started implementation of new document management software • Cross training on payroll • Coordinated student help in the summer months • Managed ever increasing amount of utility billing customers and customer service 700 400 601 547 500 567 424 300 286 200 189 100 0 74 2015 All Permits 122 2016 Single Family 2017 Year Linear(All Permits) 152 2018 140 2019 (YTD)

2019 Major Projects Underway (to date) • • • Developed Strategic Plan Implement branding strategy (signage) Preparation for 2020 elections Completion of audit Dayton Parkway Interchange • Construction plans • Project financing • 429 assessment • Franchise Fee education/implementation • Implementation of New Website • Development Review -15 applications to date • Update to Personnel Polices • Update to Classification and Comp Study • Budget and Long-Term Plan updates • Comprehensive Plan update • Development Moratorium/updates to development process • Study of engineering costs on development • New Park efforts • Grants- playground; market study/small area plan • Very active building permits - 143 SF to date

2020 Outlook • Manage three elections – March, August, November • No new hires within city hall; adjust grades • Major construction projects-Dayton Parkway Interchange; Pineview/Oakview Lane (intersection) Zanzibar Lane • Complete market study/corridor plan (SW Dayton) • Zoning updates in SW Dayton • Comp Plan Implementation (zoning updates) • Continued improvement to communication including social media; use of website; etc.