Cisco Web Ex Training and Demonstration For Chamberlain

Cisco Web. Ex Training and Demonstration For Chamberlain Faculty December 2016

Key Topics • • • Web. Ex Overview How to use Web. Ex in your classroom Demo Key Features/Functions − • • 2/20/2021 Web. Ex Personal Room vs. Web. Ex Meeting Resources/Support Next Steps/Timeline CONFIDENTIAL PAGE 2

Web. Ex Overview Web. Ex is the new collaboration technology that enables you to engage with your students anytime, anywhere and on any device Ø Ø • 2/20/2021 Share video, audio, content from anywhere in real-time Same meeting experience on any device (mobile friendly) Each meeting can support up to 1, 000 participants Cool features/functions: Chat, annotate, poll, record, whiteboard, present CONFIDENTIAL PAGE 3

Web. Ex Overview Web. Ex is replacing Adobe Connect (i. Connect) used for teaching students in the classroom environment for the January 2017 session. Ø Adobe Connect domains • Meetme. adobeconnet. com • Join. adobeconnect. com • Devry. adobeconnect. com Ø Adobe Connect/i. Connect references and links will be removed from the course shells for ALL courses Ø If see links/references in a course, report in Course Feedback • Include page location number. 2/20/2021 CONFIDENTIAL Benefits: ü Higher Quality Service ü More Flexible Tool for connecting with students to improve student experience ü More consistent experience ü Lower costs to keep education affordable to our students PAGE 4

Web. Ex Overview The Student Resource Center and Faculty Resource Center in the HUB will be updated Student Resource Center ü Update i. Connect page with an Important notice ü Add new Web. Ex resource page link 2/20/2021 CONFIDENTIAL Faculty Resource Center ü Add new Web. Ex resource page link PAGE 5

Web. Ex Overview A new Web. Ex information page/link will be added to the Student Resource Center and Faculty Resource Center in the HUB 2/20/2021 CONFIDENTIAL PAGE 6

Web. Ex Overview Adobe Connect users ……. Adobe Connect recordings should be saved offline to a local drive if recordings are needed for future viewing ü Recordings will NOT be accessible once Adobe Connect account is deactivated on 12/31/16 unless they are saved to a different location ü Opportunity to refresh content and rerecord using Web. Ex. Replace links in course with new Web. Ex link. ü See instructions on How to Save Adobe Connect Recordings Offline − Play back the full recording; will take the full length of time of the recording so please plan accordingly as this can be time consuming. − Shared files/pods/chats should be saved if needed − MP 4 format 2/20/2021 CONFIDENTIAL PAGE 7

Web. Ex Overview All Faculty (full-time and visiting professors) will get their own Web. Ex account Welcome email from IT Communication Sent 12/2 Optional: Install Web. Ex productivity tools Log into Web. Ex https: //dvg. webex. com Adds an icon to your Outlook; allows you to start, schedule, invite, and join Web. Ex meetings from your desktop or other devices (Refer to User Guide) Use D# and Network password Schedule Meeting In Outlook or in Web. Ex under “Schedule Meeting” OR Use your Personal Room to schedule or start impromptu meeting Web. Ex account set up : • • 2/20/2021 Computer audio only – Visiting professors Web. Ex with conference phone number – Fulltime faculty Preferred method is USB headset with computer for audio − No cost for using computer audio - Recommended headset – Plantronics C 310 5 GB recording storage CONFIDENTIAL PAGE 8

Web. Ex Overview Web. Ex provides access to a Meeting Center, Training Center and Event Center with each account/license. Web. Ex Meeting Personal Room • Your own Personal Room • Always available meeting that belongs to you • Can use room for a scheduled or impromptu meeting • You must be present; meeting can only be started by you – can’t designate an alternate host • Meeting ID never changes/ easily find your meetings • • Unique meeting ID; only exists for the duration of the meeting • Can only be used for a scheduled meeting • Can have alternate hosts • Meeting Link Ex: • • Online training • Virtual break-out sessions during live training • Integrated testing • Registration and reporting • To learn more – read Product Brief • Large scale online events; up to 3000 participants • Manage event registration to post-event follow up and analysis. • To learn more – read Product Brief https: //dvg. webex. com/dvg/j. php? MTI D=m 5 a 58 b 49 c 089 ede 711 bb 4494117 483174 Ex: https: //dvg. webex. com/join/jmickey 2/20/2021 • CONFIDENTIAL PAGE 9

How to Use Web. Ex in your classroom VYou can use Web. Ex to engage with your students - hold live lessons, facilitate tutoring, hold virtual office hours and much more 2/20/2021 • • • Live lessons with your class Students present work to the professor and class Tutoring Sessions (individual/group) Virtual Office Hours Review academic integrity cases with students • • Meet and greets with students Live lessons with one instructor or guest speaker broadcasting to multiple sections of a course CONFIDENTIAL Personal Room Web. Ex Meeting PAGE 10

How to Use Web. Ex in your classroom – Personal Room Ø For Live lessons with your class, sessions for students to present work, tutoring sessions with individuals or group and virtual office hours –Students can meet you in your Personal room Ø Create an Announcement − Include Date/time & link to Personal room Ex: https: //dvg. webex. com/join/jmickey Ø Students click on link and will join session Ø For virtual office hours - Include link to Personal room in welcome/introduction announcement or instructor information in syllabus Tip – keep room locked so you get a “knock” when student attempts to join. Must be logged into Web. Ex to get notification that someone is waiting. Critical for Academic integrity case review 2/20/2021 CONFIDENTIAL PAGE 11

Demo – Personal Room ü Log into Web. Ex (dvg. webex. com) ü Show Personal Room ü Start Meeting ü Features ü Meeting tab – personal room link/info ü Quick Start tab • 3 Main Circles – Connect to Audio, Share Screen and Invite & Remind • Options at top - Lock room, record, leave room ü Control Panel • Participant list, Chat , Recorder, Polling, Whiteboard, Annotate • Mute/Unmute, Expel participants • Participant menu options – enable/disable features (share on/off, entry/exit tones, mute on entry, turn off video) CONFIDENTIAL PAGE 12

Demo – Recordings/ My Recorded Meetings ü Recordings • My Recorded Meetings • Edit meeting name • Security Options • Viewing options (streaming link, download) CONFIDENTIAL PAGE 13

How to Use Web. Ex in your classroom - Recordings Test If you chose to record a meeting, recordings links are available and can be shared with students Ø An email notification will be sent when recording is posted Ø In Meeting Center – go to “My Recorded Meetings. Find your recording • All Personal Room recordings start with “Name Personal Room”; includes a unique ID • Will need to edit to something more meaningful (COMM 101_Week 1 lesson) Ø Click on meeting 2/20/2021 CONFIDENTIAL PAGE 14

How to Use Web. Ex in your classroom - Recordings Ø Select “Modify” to edit meeting name Ø Copy the “Streaming Recording link” Ø Create an Announcement • Include recorded link Ø Students click on link to watch recording Notes: • If recording is deleted from My Recorded Meetings, then link is no longer active • Download recording (MP 4 file) and save to a local or shared drive. • Upload to Kaltura (if available in your course) so all course files are in one location. 2/20/2021 CONFIDENTIAL PAGE 15

How to Use Web. Ex in your classroom – Web. Ex Meeting Ø For Live lessons with one instructor or guest speaker broadcasting to multiple sections of a course - Students will join a Web. Ex Meeting Ø Schedule meeting in Web. Ex Meeting Center − Include instructor; guest speakers − Make alternate hosts − Save as template Ø Create an Announcement − Include Date/time & unique meeting link − Ex: https: //dvg. webex. com/dvg/j. php? MTID=m 5 a 58 b 49 c 089 ede 711 bb 4494117483174 Ø 2/20/2021 Students click on link and will join session CONFIDENTIAL PAGE 16

Demo – Web. Ex Meeting ü Log into Web. Ex (dvg. webex. com) ü Schedule Meeting ü Schedule a Meeting (quick start) ü Advanced Scheduler ü Review 9 meeting areas ü Invite Attendees ü Registration ü Alternate host (must have Web. Ex account) ü Edit a Meeting CONFIDENTIAL PAGE 17

Web. Ex Meeting in Outlook Schedule meeting in Outlook using Web. Ex productivity tools Mac PC - Select “Add Web. Ex Meeting” - Get Web. Ex Setting/Options screen - Can add Password for entry 2/20/2021 CONFIDENTIAL PAGE 18

Resources/Support Resources are available on the Web. Ex site. Resources • https: //help. webex. com • https: //www. westuc. com/training • https: //freetraining-webexmc. ier. intercall. com/ • The Web. Ex site has additional training material on the left hand menu under Support > Training. Support • 2/20/2021 If experience issues, contact the Help Desk CONFIDENTIAL PAGE 19

What’s Next? Use Web. Ex to engage students starting in the January 2017 session Week of November 28 th – faculty Web. Ex accounts created. Week of December 5 th – faculty training sessions December 5 th – December 16 th – transition to Web. Ex; familiarize yourself with Web. Ex and prepare for January session. Rerecord lessons in Web. Ex and Save Adobe Connect recordings offline to a local drive; once Adobe Connect account is deactivated, recordings will not be accessible unless they have already been saved. December 31 st – Adobe Connect accounts will be deactivated 2/20/2021 January 2 nd – Feb 24 th – Use Web. Ex in your course to engage with students. Gather and share any feedback with your faculty managers. Changes to course shells & HUB will be completed (references to Adobe Connect and i. Connect links removed) CONFIDENTIAL PAGE 20

Questions What questions do you have? 2/20/2021 CONFIDENTIAL PAGE 21

Appendix 2/20/2021 CONFIDENTIAL PAGE 22

Web. Ex Overview When should you use a Personal Room vs. Web. Ex Meeting? Feature Personal Meeting Room Web. Ex Meeting Availability “Always available”– requires no advance scheduling Pre-scheduled – exists only for the meeting duration Meeting Link Persistent URL/Meeting #/Host Pin unique to each user that never changes Randomly generated URL/Meeting #/Host Pin that exists only for the individual meeting Ex: https: //dvg. webex. com/join/jmickey Ex: Link will be embedded in “Join Web. Ex Meeting” https: //dvg. webex. com/dvg/j. php? MTID=m 5 a 58 b 49 c 0 89 ede 711 bb 4494117483174 Host vs. Alternate host Must be started by PMR owner/host May be started by alternate hosts Host privileges (mute, record, control beeps) Host privileges can only be changed by owner after the meeting starts Alternate hosts can be designated in advance Controlling the beeps Entry beeps must be disabled by host within the Web. Ex app Entry beeps may be disabled in advance Small vs larger groups Ideal for small groups / Team meetings Best suited for more formal or larger meetings 2/20/2021 Authentication CONFIDENTIAL Anyone can join / Must be locked by host Multi-factor authentication – Meeting PAGE 23