CIO Status Report Lemuel C Stewart Jr CIO

CIO Status Report Lemuel C. Stewart, Jr. CIO of the Commonwealth Information Technology Investment Board July 19, 2007 www. vita. virginia. gov 1

Highlights Since Last Meeting • VITA Website redesigned – Virginia is working with Google • First-of-its-kind partnership (joined by Arizona, California and Utah) – Accessibility requirements met – State search engine incorporated • Single search engine makes it easier for citizens to find services across state government web sites – Secretary Chopra led the initiative • 3 rd quarter SWAM spend 47% versus 2 nd quarter 24% www. vita. virginia. gov 2

Highlights Since Last Meeting • Virginia Base Mapping Program 2007 aerial photography flyover completed May 1 – 50, 000 photographs were taken – Covered 38, 000 square miles – Imagery to be delivered fall 2007/spring 2008 • Move to CESC has begun – – 600 people attended the Open House June 16 Partnership and some VITA personnel moved July 13 Balance of VITA to move on July 27 Satellite/teleworking offices at 411 www. vita. virginia. gov 3

Highlights Since Last Meeting Infrastructure Update • RPB server consolidation completed • Mid-July – New mainframe hardware installed at the CESC • Q 4 2007 – Scheduled cutover from RPB to CESC • Q 1 2008 – Old mainframe equipment from RPB installed at SWESC for disaster recovery/backup • Next steps – Consolidate and centralize servers in the Richmond capital region – Consolidate and centralize servers in eastern and western regions www. vita. virginia. gov 4

Highlights Since Last Meeting Mainframe outage • Duration approximately 1 -1/2 days • Cause – Two controllers failed in rapid succession • Hardware purchased in 1998 • DMV, DSS, DOA, and SCC impacted – No data loss www. vita. virginia. gov 5

Highlights Since Last Meeting www. vita. virginia. gov 6

Audit Update • Action Plan for May 2006 APA Report on IT Governance and VITA Operations – 18 of 21 actions reported as complete – 3 remaining actions are on schedule • Action Plan for December 2006 APA Report on Information Security (SJR 51) completed www. vita. virginia. gov 7

Audit Update • Action Plan for the August 2006 VITA Internal Audit Services Reports on Federal Tax Information Safeguards and Network Perimeter completed • Action Plan for January 2007 VITA Internal Audit Services Report on Semiannual Report of Internal Control of Weaknesses Identified completed www. vita. virginia. gov 8

COV IT Security Policy Revised COV ITRM SEC 500 -02, IT Security Policy • Highlights of Revisions – Expanded scope to include Legislative, Judicial, Independent and Higher Education – Encompassed APA SJR 51 recommendations – Added Data Breach Notification requirements www. vita. virginia. gov 9

FY 2007 Financial Results As of May 31, 2007 FY 07 Budget FY 07 Actual YTD Results Revenues, including transfers in $317, 134, 283 292, 884, 712 Expenses, including transfers out 311, 406, 005 295, 921, 206 5, 728, 278 (3, 036, 494) Net change Ending retained earnings www. vita. virginia. gov 52, 335, 113 10

VITA ISF Cash On-Hand (end of month) www. vita. virginia. gov 11

Decentralized Rates Implementation • April – May ’ 07 – Rebilling agencies retroactive to July ’ 06 – Department of Planning & Budget allocates $10. 0 million to selected agencies – Agency payments and individual reconciliations • June ’ 07 – VITA cash balances improve at fiscal year end, and loan/line of credit repaid • @ $23. 9 million cash balance on June 30 • Accounts Receivable reduced markedly by June 30 • Very few agencies have remaining issues with billing and inventory, and most now resolved – VITA/Northrop Grumman partnership budget fully funded – FY ’ 07 financial reports likely will show a “loss” based on accrual accounting, but within retained earnings balances www. vita. virginia. gov 12

Decentralized Rates Implementation • September – December ’ 07 – Reconciliation for state SICAP rate plan – Rate plan revision, submission to DPB, JLARC, HHS-DCA – Reconciled/revised/expanded (“new”) rate plan for fiscal ’ 08 – ’ 10 budget www. vita. virginia. gov 13

Major IT Project Status Report Summary CIO Assessment Number Percent Dollar Value Percent Active – Red 0 0. 0% $0 0. 0% Active - Yellow 6 21. 4% $23, 685, 144 4. 3% Active - Green 18 64. 3% $494, 701, 517 90. 6% Suspended 0 0. 0% $0 0. 0% Closeout 4 14. 3% $27, 847, 030 5. 1% Total 28 100. 0% $546, 233, 691 100. 0% NOTE: See the ITIB Major IT Project Status Report for July 2007 (provided separately) for a complete status of the Commonwealth major IT project portfolio. www. vita. virginia. gov 14

Customer Councils We invite our customers in, and partner with them in a series of Customer Councils focused on specific areas and processes of the organization. Listen – Take Action – Measure Strategy ITIB • ITIB Customer Council Internal Audit Peggy Ward CIO • AITR Customer Council Lem Stewart • Communications Customer Council Finance & Administration Communications Marcella Williamson Jim Roberts • CFO Customer Council • Procurement Customer Service Management Fred Duball • Partnership Customer Council Commonwealth Security & Risk Management Peggy Ward • Information Security Customer Council Customer Account Management Debbie Secor • CAM Customer Council • Small Agency Customer Council IT Investment & Enterprise Solutions Council • Employee Council Jerry Simonoff • ITIM Customer Council • Wireless e 911 Services Board • VGIN Board www. vita. virginia. gov 15

Customer Councils • All of the Customer Councils have met at least once • Some of the topics discussed include – Communications – Building relationships – Transformation – PMD processes – Small agency outreach www. vita. virginia. gov 16

For More Information on VITA www. vita. virginia. gov Lemuel C. Stewart, Jr. CIO of the Commonwealth 804. 343. 9002 lem. stewart@vita. virginia. gov www. vita. virginia. gov 17