CIO Forum April 10 th 2018 CIO Forum

CIO Forum April 10 th, 2018

CIO Forum Vision Discussion Matt Bailey, Wa. Tech Baird Miller, ECY Cynthia Forland, ESD

Changes to the CIO Forum Short Term Changes • Room layout • Name tents • Less presentation/More Discussion • • The Wa. Tech/OCIO Updates limited to 45 minutes Two round table discussion topics • Built in time for peer connect Long Term Changes • Venue change • LNI or DOH • Meeting time change • 3: 00 – 5: 00 • A more CIO driven agenda

State CIO Update Rob St. John

contact. wa. gov Heidi Geathers, Wa. Tech Marilyn Freeman, Wa. Tech

Exchange 2016 Update Lance Calisch, Wa. Tech

OCIO Update Sue Langen, OCIO Laura Parma, OCIO Derek Puckett, OCIO Cammy Webster, OCIO Whitney Dickinson, OCIO

OCIO Updates April 11, 2018

Policy & Process Updates • Related to Policy 121 – Approvals & Oversight Policy • Updated IT Project Assessment Tool • Updated Investment Plan template • Updated Policy to include ‘no assessment needed’ thresholds • Will go out for CIO review in near future • Related to Policy 112 – Managing IT Portfolios • Interim change only ahead of annual certification • Policy broken into policy + standards to make easier to consume • Out for CIO review now

Technology Pool • 10 projects added in supplemental budget • Agency Director memo to go out soon with instructions • Will only go to impacted agencies • Agencies can initiate contact sooner if needed

Decision Package Prioritization Process Establish Criteria March April 16, 2018 Weight Criteria April-June Gather Decision Packages July. September Score Decision Packages September. October Publish Ranked List December 11

Policy Calendar Update (as of 4/10/2018) TSB Subcommittee on 4/16 & Full TSB on 6/12 • Policy 103 - Waiver Requests (update & sunset review) • Policy 143 - IT Security Incident Communication (update & sunset review) • Rescind five SOA & Integration (Standards 183. 10 through 183. 30) (sunset review) In Progress • TSB Subcommittee - May • Interim Update to Policy 112 & related standards- Managing Information Technology Portfolios • Minor Update to Policy 121 Approval & Oversight Policy • Rewritten Policy 191 - Mobile Device Policy (tentative) • Finalize & Schedule for TSB Subcommittee • New Administrative/Financial Systems Approval Policy • New Radio related policy/standards In the backlog (all due or overdue, no priority assigned yet) • Technology Policies & Standards (Policy 101) • Major Overhaul of Portfolio Management & Strategic Planning (Policy 111, 112 & 114) • Major Overhaul of Policy 121 - IT Investment Approval/Oversight and related • Managing IT Projects (Policy 131) • Project Quality Assurance (Policy 132 & associated standards) • IT Security Policy (Policy 141) • GIS Data Policy & Standards (160/161 Series) • Domain Naming Standard (Standard 171. 10) • Non-GIS Data standards (Standards 187. 1 - Metadata Standard, 182. 10 - Enterprise Data Standard Framework & 182. 10. 20 - Data Registry plus develop overall strategy) • Email naming standard (Standard 182. 20. 1) • Identity Management (Standard 183. 20. 10) • Accessibility (Policy 188) • PC Procurement Policy (Policy 201) • Innovation Policy (Policy 202)

Project Go-Lives – Recent and Near Term Marijuana Traceability Liquor & Cannabis Board February 2018 Time & Attendance – Dept. of Early Learning March 2018 Online Licensing & Information Collection – Dept. of Health March 2018 Tax & Licensing Replacement, Phase 2 – Dept. of Revenue March 2018 College Savings Plan – Student Achievement Council April 2018 Client Receivables System – Dept. of Social & Health Services May 2018 Next Generation 911 Emergency Services IP Network – Military Dept. May 2018 Sexual Assault Kit Tracking – WA State Patrol May 2018 April 16, 2018 13

Heads Up Items

Wa. Tech Customer Satisfaction Survey Matt Bailey, Wa. Tech

Wa. Tech Customer Satisfaction Survey } ACB } DAHP } ECY } LCB } SAC } WSTIP } AGR } DEL } ELUHO } LEOFF } SAO } DSHS/ALTSA } AOC } DES } ERFC } LOT } SBCTC } DSHS/BHA 83 Customers Contacted } APA } DFI } ESD } MIL } SCC } DSHS/CA } ART } DFW } EWU } OAH } SDA } DSHS/ESA+DCS } 68 Interviews Scheduled } ATG } DNR } FMSIB } OCLA } SEC } DSHS/DVR } BTA } DOC } GMC } OFM } SIB } DSHS/JRA } 32 Complete } BVFFRO } DOH } GOV } OMWBE } SPI } DSHS/TSD } CAA } DOL } HCA } OST } STS Interviews Complete 4/20 } CFC } DOR } HRC } PARKS } TESC } CHA } DOT } HUM } PDC } TIB } CJTC } DRS } INS } PERC } UTC } COM } DSB } JLS } PLIA } WFTECB } COS } DSHS } KINGC } PSP } WHS } CRAB } DVA } L&I } RCFB } WSP } } Mid-Way Through Results End Of May

Share. Point and Cloud Highway Scott West

Exchange 2016 Lance Calisch

Round Table Discussion Strategic Initiatives DP Wishlist

Good of the Order Updates, Questions, Answers, Agenda Ideas