CIO Conference November 2 2007 Myth Busters Curriculum

CIO Conference November 2, 2007 Myth Busters: Curriculum Edition Stephanie Low, Specialist Instructional Programs & Services California Community Colleges System Office NOVEMBER 2007

Things I thought I knew … ! ! R E T S U B H T Y M • • System Office approval is difficult to get. System Office denies too many programs. System Office approval takes too long. Creating low-unit certificates avoids System Office approval. • Credit courses are no longer approved by the System Office. • Title 5 restricts curriculum development. NOVEMBER 2007

Myth: E System Office approval is difficult to get. S L FA NOVEMBER 2007 July 1, 2004 – December 31, 2006 Program Approval: • Received 465 applications for programs • Approved 423 applications (91%) “Stand-Alone” Credit Course Approval: • Received 1, 020 applications • Approved 927 courses (90. 8%) Apprenticeship Approval: • Received 18 applications • Approved 14 applications (78%)

Myth: E System Office denies too many programs. S L A F • July 1 – December 31, 2004 – Received 69 applications – Denied 7 (10%) • January – December, 2005 – Received 233 applications – Denied 7 (3%) NOVEMBER 2007

Myth: System Office approval takes too long. Program Approval Decision Time • July 1 – December 31, 2004 – Average 133 days (4. 4 m) • January – December, 2005 – Average 173 days (5. 7 m) • January – December, 2006 – Average 107 days (3. 5 m) E U TR • June – December, 2006 – Average 65 days (2. 17 m) NOVEMBER 2007

Myth: Creating low-unit certificates avoids System Office approval. Date Approved Certificate Degree July-Dec. 2004 107 139 2005 127 147 2006 95 111 329 397 Total Awards • System Office approved 329 certificates of 18 or more semester (27 or more quarter) units More … NOVEMBER 2007

Myth: Creating low-unit certificates avoids System Office approval. ? E U R T System Office approved 329 certificates Colleges reported 385 “low-unit” certificates More about this later… NOVEMBER 2007

Myth: SEno longer approved by the System Office. Credit courses. Lare FA • After the district certifies that all colleges in the district have completed training, then credit standalone courses will not require System Office approval starting in Fall 2007. • System Office approval is still required for: – Noncredit courses – Credit courses that are part of a proposed program More about this later… NOVEMBER 2007

Myth: E S Title 5 A restricts curriculum development. L F • § 55000. Definitions. – Defines new terms or expands existing definitions (c) "Content review" (e) "Corequisite" (f) "Course" (g) "Educational program" (i) "Noncredit basic skills courses" (j) "Nondegree-applicable basic skills courses" (k) "Prerequisite" NOVEMBER 2007

Myth: E S Title 5 A restricts curriculum development. L F § 55000. 5. Handbook; Monitoring and Review of Approved Courses and Programs. • BOG formally adopts the Program and Course Approval Handbook, March 2003, and revisions • Allows us to utilize the handbook to – develop guidelines for best practice – be more responsive to faculty developers – revise processes as quickly as possible NOVEMBER 2007

Revision of the Program and Course Approval Handbook • SACC has been working with System Office staff for two years in order to revise the handbook • Completion of the revision and approval of the BOG is expected in spring 2008 • Implementation of some of the changes have begun in fall 2007 • Full implementation will continue as quickly as possible in 2008 • Online in 2009! NOVEMBER 2007

Revision of the Program and Course Approval Handbook • Shift in philosophy from regulations enforcement to resources for curriculum development – Example: Approval Criteria Development Criteria • Noncredit course and program approval included • Development guidelines for credit course approval • New forms for credit program approval NOVEMBER 2007

New Credit Program Applications Old Forms Being Replaced New Credit Forms Application for Approval – New Occupational Program Application for Approval – New Transfer Program CCC-501. Application for New Credit Programs Request to Add New Option or Certificate Within Existing Program CCC-510. Substantial Changes to Existing Program Non-substantial Changes to Approved Program CCC-511. Non-substantial Changes to Existing Program none CCC-520. Convert Non-compliant Degree to Compliant Degree or Certificate of Achievement NOVEMBER 2007

OTHER • Single Primary Form. Goal(s) for all of new Program programs – Career Technical Education – Transfer – Other NOVEMBER 2007

Back to Title 5 … § 55063. Minimum Requirements for the Associate Degree. (a) Requirements for a major or area of emphasis. (1) At least 18 semester or 27 quarter units of study must be taken – in a single discipline or related disciplines, as listed in the community colleges "Taxonomy of Programs, " or – in an area of emphasis involving lower division coursework which prepares students for a field of study or for a specific major at the University of California or the California State University. NOVEMBER 2007

Back to Title 5 … • A major may be defined – by the lower-division requirements of a specific major at the University of California or California State University Other – 18 units in a field or related fields selected by the community college NOVEMBER 2007

Back to Title 5 … • An area of emphasis is considered to be a broader group of courses and may be defined as 18 units in related fields intended to: – prepare for a particular major at 4 -year institution or Other – prepare for a particular field as defined by the community college. Other – It is not expected that all courses will articulate for transfer in a major, although they may. • May be as broad as "social sciences" or theme-based interdisciplinary grouping of courses – "American Studies“ or "International Business“ NOVEMBER 2007

Remember this Myth? • Creating low-unit certificates avoids System Office approval. TRUE? NOVEMBER 2007 or FALSE?

• A. A. Certificate Degree of Achievement – 18 Degree or more semester • A. S. (27 or more quarter) units • Certificate of Achievement – 12 or more semester (18 or more quarter) units NOVEMBER 2007

Back to Title 5 … § 55070. Credit Certificates. Certificate of Achievement – 18+ semester units / 27 + quarter units – degree-applicable credit coursework – requires System Office approval – may be listed on a student transcript – may not be given any other designation – symbolizes successful completion of patterns of learning experiences designed to develop certain capabilities that may be oriented to career or general education NOVEMBER 2007

Back to Title 5 … § 55070. Credit Certificates. Shorter credit certificates (a. k. a. “low-unit” certificates) • less than 18 semester (27 quarter) units • do not require System Office approval • may not be referred to as a certificate of achievement, a certificate of completion, or a certificate of competency • may not be listed on a student's transcript More options … NOVEMBER 2007

Back to Title 5 … § 55070. Credit Certificates. Shorter credit certificates (a. k. a. “low-unit” certificates) • 12 or more semester units or 18 or more quarter units of degree-applicable credit coursework • District has the option to submit for approval as certificate of achievement – may be listed on student’s transcript after approved by System Office • the naming or designation of certificates shall become effective for the Fall 2008 term NOVEMBER 2007

Back to Title 5 … § 55070. Credit Certificates. • Content and assessment standards for certificates – defined by the local curriculum committee – ensure that certificate programs will be • consistent with the mission of the college, • meet a demonstrated need, • be feasible, and • adhere to guidelines on academic integrity. • certificate description must be published in the college catalog NOVEMBER 2007

Revision of the Program and Course Approval Handbook Substantial Modifications to Existing Program • goals and objectives of the program changed • job categories differ from previous categories • baccalaureate major to which students typically transfer is now different • number of required units for a certificate is increased to 18 or more semester units or to 27 or more quarter units. NOVEMBER 2007

Revision of the Program and Course Approval Handbook Substantial Modifications to Existing Program • Add new award in same 4 -digit T. O. P. code • Split existing program into two or more tracks, emphases, etc. in same 4 -digit T. O. P. code – new option or certificate in 5 -digit T. O. P. sub -discipline may be considered NOVEMBER 2007

We couldn’t make it any simpler than this. You still have to write a narrative and provide course outlines of record. NOVEMBER 2007

Revision of the Program and Course Approval Handbook Non-Substantial Changes to Existing Program • local title changes • T. O. P. code changes • units of program change • degree type changes (AA to AS or vice versa) • delete or inactivate program • re-activate an inactive program NOVEMBER 2007

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CCC-520. Convert Non-compliant Degree • § 55063 requires that all associate degrees must require 18 or more semester units in a major or area of emphasis • Temporary form used to quickly convert approved degree to make it compliant • CCC-520 Form may be used until July 1, 2008 NOVEMBER 2007

NOVEMBER 2007

1 3 NOVEMBER 2007 1. 2. 3. 4. 2 Describe existing degree List changes to this description Attach new program description and requirements Submit one copy with attachments.

Local Approval of Stand-Alone Courses • Program-applicable Course: – credit course is part of a certificate or degree that is approved by the System Office – required or restricted electives for an approved certificate or associate degree, including general education requirements • Stand-alone Course: – credit course is not required or a restricted elective for any credit program approved by the System Office NOVEMBER 2007

Local Approval of Stand-Alone Courses • Title 5 § 55100 • All credit courses must be approved by – college curriculum committee – district governing board • District certifies that all faculty and staff involved in curriculum approval have completed training • Courses must be modified & re-approved if they were previously denied by the System Office NOVEMBER 2007

Local Approval of Stand-alone Courses • Submit courses for approval as a program when 18 or more semester units (or 27 quarter units) are linked in a sequence of prerequisite or corequisite courses. • Students may not be allowed to count 18 or more units of stand-alone courses to fulfill the requirements of a degree, major or certificate NOVEMBER 2007

Local Approval of Stand-alone Courses • Local district annually certifies each college. • Local approval may be terminated if district fails to comply with all of the requirements. • Training Certification Process 1. Curriculum chair* is trained on regulations. 2. Curriculum chair* trains others on campus. 3. Sign certification form and submit to System Office. 4. College offers new stand-alone courses next term. * CIO may designate another trainer. NOVEMBER 2007

Implementation: Fall 2007 • Training certification due November 1, 2007 – Certifies that on-campus training has occurred • Each college will report new courses electronically • Course control numbers required for MIS reporting • Reporting processes are coming soon: – MIS submission to get course control number – Document date of local board approval • As e-mail attachment for now • Web site is under development NOVEMBER 2007

Summary CCC-520 CCC-501 NOVEMBER 2007 • Review associate degrees – Include a major or area of emphasis – Convert IGETC or CSU Breadth patterns to Certificates of Achievement • Revise names of certificates in Fall 2008 catalog • Review low-unit certificates – Submit 12 -18 semester (18 -27 quarter) unit certificates for approval if necessary • Report new credit courses to get control numbers

Questions Later Contacts: Email: Stephanie Low, CCCCO (916) 322 -6888 lows@cccco. edu Website: Academic Affairs Division Instructional Programs & Services http: //www. cccco. edu/divisions/esed/aa_ir/ips. htm July 2007 NOVEMBER 2007