CIMS Department CIMS Department Introduction Summary Findings Use

CIMS Department

CIMS Department • • • Introduction Summary Findings – Use Case Diagram • • Reproduction(Use Case Description) Bookstore(Use Case Description) – Sequence Diagram • • Reproduction(Sequence Diagram) Bookstore(Sequence Diagram) – Reproduction(Entity Relationship Diagram) • • • Popsheets Workbooks Handbooks Testpapers I. D. Making – Bookstore(Entity Relationship Diagram) • • • Office supply/School Supply Purchasing of Books P. E. Uniform Recommendation Time and Cost Estimates Expected Benefit

CIMS Department Introduction

CIMS Department Introduction Central for instructional Mimeographing service (CIMS) CIMS has two parts the Reproduction and Bookstore. The reproduction Department Offers the following : Lamination, Pop sheet, Handbook, Xerox. The bookstore function. Bookstore function are selling of office supplies , school supplies, PE Uniform and otherthings the School needed. Each Student go to the CIMS to claims their PE uniform, ID, etc. Teachers also coordinates with the CIMS Department to order some Books and other materials be used for teaching. This Department provides the needs of the office supplies, school supplies and other significant materials needed by the Student. Production and Purchasing of supplies are process in advance before the supplies out of Stocks. It is Responsible for the production of ID’s, Handbook, Pop sheet s, etc. . Their Department Sectary will coordinate with the CIMS for Orders of some teachers. When it comes to processing CIMS are always ready for some Inconvenience. Each material produce and supplied to CIMS are good Quality and they are sold for a cheap price that the student & teachers can afford and the staff are also in accommodating and serving their customers.

CIMS Department Summary

CIMS Department Summary • CJC –CIMS is the Common school bookstore inside the Cor Jesu College. • CJC-CIMS have power to purchasing some books and other material that the school faculty and student needed • Central for Mimeographing Services (CIMS) is derived is a small bookstore for Cor Jesu (CJC) That sells supplies that a student and teachers needed for teaching, learning and studying.

CIMS Department Use Case Diagram

CIMS Department Use Case Diagram Reproduction Faculty Bookstore

CIMS Department Use Case Description (REPRODUCTION & BOOKSTORE)

CIMS Department Use Case description Name: Reproduction Alias: Code member CJC 2011 A Description: Function primarily to produce necessary documents needed by the organization Successful Completion : When the ordered documents be successfully released to those who requested it. Alternative: In times of getting busy with the production, they can still cater those who requested their help. Precondition: there must be submission of a valid request form. Post condition: they can have their request Assumption: In case of brownout, the generator is used for continuance for production process

Use Case Description Name: BOOKSTORE Alias: CJC Education 2011 B Description: Functions primarily for the purpose of proceeding necessary supplies needed by the individuals involved in the organization. Successfully Completion: when they successfully provide all the necessary things. Alternative: they monitor and conducted inventory of their available resources Precondition: order specific supply and payments of Bills Post condition: releasing of ordered supply. Assumption: they had to purchase resources ahead of time.

CIMS Department Sequence Diagram

CIMS Department Sequence Diagram Approach the staff Let the costumer choose supplies Pay the bills Give the supplies purchase Students/Customers Staff BACK TO Sequence Diagram

CIMS Department Sequence Diagram Approach the staff Cater customer needs Negotiate with the staff File necessary forms Submit the forms Close the dials Students/Customers Staff BACK TO Sequence Diagram

CIMS Department Entity Relationship Diagram (REPRODUCTION) POPSHEET WORKBOOK HANDBOOKS TESTPAPER ID MAKING

CIMS Department Entity Relationship Diagram POPSHEET It is ordered by the instructor Relay to the CIMS office Releasing of orders CIMS will produce the orders BACK TO ERD PRODUCTION

CIMS Department Entity Relationship Diagram WORKBOOK It is ordered by the management Relay to the CIMS office Releasing of orders CIMS will produce the orders BACK TO ERD PRODUCTION

CIMS Department Entity Relationship Diagram HANDBOOKS It is ordered by the instructor Relay to the CIMS office Releasing of orders CIMS will produce the orders BACK TO ERD PRODUCTION

CIMS Department Entity Relationship Diagram TESTPAPER Teachers submits the testpapers to be produced Producing of testpapers Received by the Secrectary of Department Producing of testpapers Submit to CIMS BACK TO ERD PRODUCTION

CIMS Department Entity Relationship Diagram ID MAKING A form will be filled up by students during enrollment Students can have the requested ID’s Submit the forms to the CIMS for ID making CIMS produces the requested ID’s Release ID’s being requested by the students BACK TO ERD PRODUCTION

CIMS Department Entity Relationship Diagram (BOOKSTORE) OFFICE SUPPLY/SCHOOL SUPPLY PURCHASING THE BOOKS PE UNIFORM

CIMS Department Entity Relationship Diagram OFFICE SUPPLY/SCHOOL SUPPLY Costumers approach the CIMS Costumers select supplies to purchase Release of supplies Pay the bills BACK TO ERD BOOKSTORE

CIMS Department Entity Relationship Diagram PURCHASING OF BOOKS Negotiate with the staff Wait for the date the books would be release Sign the order of purchase Pay the bills Have the receipt BACK TO ERD BOOKSTORE

CIMS Department Entity Relationship Diagram P. E. UNIFORM Approach the CIMS Individual sizing Release of P. E. uniform Record the size BACK TO ERD BOOKSTORE

CIMS Department Recommendation

CIMS Department Recommendations • Base on our research , we recommend that CIMS should increase the quality of their supplies so that it won’t lessen the expectation of individual customers, in catering their needs. • As in addition to this we would also like to recommend that CIMS should possess highly technological equipments that would minimize time cost and labor.

CIMS Department Time and Cost Estimates

CIMS Department TIME AND COST ESTIMATE • In connection to the said recommendation , time and cost estimate would be lesser, and it would provide a great advantage in the organization to help them continue it’s existence and can produce effective and efficient copies

CIMS Department Expected Benefit

CIMS Department Expected Benefit If the recommendation are to be realized, it would be a great advantage in the viewpoint of the organization. This would also help them to generate more funds accurately and enables them to increase their production at least expected time. • On the viewpoint of the student, it would be an advantage to them in the sense of inhabiting and experience the amount being paid for the cost of Pop sheets and test papers. It is no longer questionable on their side because they saw the proof and it worth it‘s cost APPENDIX: • Additional information, for the awareness of everybody in purchasing of books needed in your academics. •

CIMS Department • Base on our conducted research we found out that only the engineering department is active enough in the requisition of books at the CIMS. It is actually open for those who willing to grab a copy of textbook, Handbook, and any of a kind. Just simply visit CIMS office in their new location @ Criminology building for further information and further negotiation.