Chief Judges Training MAYURI ASSUDANI DISTRICT CHIEF JUDGE

Chief Judges Training MAYURI ASSUDANI DISTRICT CHIEF JUDGE 2019 -2020 (With Toastmasters Mukta Nadkar, Beena Mandrekar and Smita Mishra)

CONTEST PLANNING

Contest Success Ø PLANNING – date, venue, role players, CJ, judges, tie-breaking judge, etc. Ø PREPARATION – mentoring of role players, scripts, briefing, etc. Ø EXECUTION – the Contest

Contest Officials § Contest Chair • • Selects Chief Judge Briefs Contestants Conducts draw for speaking order Selects Topics for the Table Topics Contest. § Chief Judge briefs • • Voting Judges Tie Breaking Judge separately Tally Counters Timers

Contests’ timelines to be respected 4 Jan-May 2020 § International Speech Contest § Table Topics Speech Contest 4 Ideally there should be at least a 2 week gap between District, Division, Area & Club Contests

Before The Club Contest… Ø Area contest date is decided. If not, do so immediately. Ø Fix the Club contest date with a min. of 14 days gap between the Club and Area contests. Ø THREE WEEKS before the contest, choose the Contest Chair who in turn selects his/her Chief Judge. Ø TWO WEEKS before the contest, the Contest Chair and Chief Judge start making their respective teams. Take assurance, commitments. Have more Contest officials than necessary to avoid last-min back-outs. Ø ONE WEEK before the Contest, have all photocopies ready. Send emails, messages to contestants and Contest Officials – separately of course. Ø ONE WEEK before the Contest, have your Contest Chair kit and Chief Judge kit ready.

Checking Contestants’ Eligibility 4 Prior to the Area, Division & District Contest, the respective Area/Division Director & PQD along with the Contest Chair should check the eligibility of Contestants. 4 This can be done by using the “Eligibility Checker” in Leadership Central. https: //www. toastmasters. org/speech-contesteligibility-checker

CHIEF JUDGES TRAINING

Qualities of a Chief Judge 4 Experienced 4 Knowledgeable 4 Organized 4 Decisive 4 Fair 4 Takes the Online Assessment for Chief Judge https: //docs. google. com/forms/d/1 QZp. Ss. Z 0 ou. F BNLVRq 0 xrx 7 Lsyw. I 6 Okom. HTw. MAkwye 2 M/edit

Before The Contest The Chief Judge Ø Checks eligibility of Voting Judges and Tiebreaking Judge. Ensures their availability and commitment. Reads the Speech Contest Rulebook. Ø Downloads all relevant documents from the D 98 website/ TI website Ø Makes his KIT with photocopies of - Chief Judge briefing script(s) - Voting Judges’ ballots - Tiebreaking judge ballot - Judges eligibility certificate - Tally and timer sheets - Result announcement and reporting forms

During the Contest A Chief Judge Ø Ensures that Judges are present in the room and have been briefed Ø Gives permission to start the contest Ø Ensures that decorum is maintained during contest. Ø Collects the Timers record sheet Ø Collects the Tiebreaking Judge’s ballot Ø Tabulates the winners with the help of Tally counters Ø Deals with protests, if any Ø Gives result to Contest Chair

After the Contest A Chief Judge Ø fills up the Contest report. Ø ensures that all fields are filled in correctly. Ø sends it immediately to PQD and DCJ. Ø sends “Notification of Contest winner” sheet to send list of winners to next level contest chair/ District officer

Contest Report Format Contest Report for Club/Area/Division : Club Name (# Club ID) / Division # / Area # Contestant Details Rank International Speech Contest Names of Contestants Enter all names in the order of their ranking Club Name Judges details Div/ Area email ID Phone # Names of Judges including Tiebreaking Judge Level Completed CC, ACB etc Club Name Div/ Area email ID Phone # 1 (CJ) 2 3 4 5 6 7 8 9 10 Name of Contest Chair: Please enter Chief Judge details in first row, followed by other Judges. (CJ) 2 3 4 5 6 7 8 9 10 Name of Contest Chair: Table Topic Speech 1 TABLE TOPIC: Contest Date: Note: Please enter Chief Judge details in first row, followed by other Judges. Date Submitted : Names of disqualified contestants (if any) should be entered last, in red THIS REPORT SHOULD BE SENT TO DIST. CHIEF JUDGE & PQD ONLY Chief Judge

Speech Rulebook 2019 -20 : key updates MAYURI ASSUDANI DISTRICT CHIEF JUDGE 2019 -2020

SPEECH CONTEST RULEBOOK FOR 2019 -20 : SOME HIGHLIGHTS 1. ELIGIBILITY OF A CONTESTANT To compete at International Speech Contest, a contestant must be a member in good standing of a club in good standing He/she must also have completed six speech projects in the Competent Communication manual or earned certificates of completion in Levels 1 and 2 of any path under Pathways learning program.

SPEECH CONTEST RULEBOOK FOR 2019 -20 : SOME HIGHLIGHTS 2. ELIGIBILITY OF A JUDGE • Be a paid member of a club in good standing • At area, division and district level, a judge must have completed a min. of six speech projects in Competent Communication manual or Levels 1 and 2 in any path under Pathways • A member cannot serve as voting judge or tiebreaking judge beyond club level for a contest type in which he/she is competing or intends to compete. • A presenter of an education session, contest chairs, Chief Judges, event committee chairs cannot compete at the event at which the contest will be held.

SPEECH CONTEST RULEBOOK FOR 2019 -20 : SOME HIGHLIGHTS 3. OTHER HIGHLIGHTS • The subject of the Table topics contest must be determined by the Contest chair. The topic must be not require detailed knowledge and must lead to an opinion or conclusion. • Protests are limited to originality and eligibility and must be lodged only by contestants or voting judges. A protest must be lodged with the Chief Judge and/or Contest Chair prior to the announcement of the winners. Audience cannot lodge a protest. Before a contestant can be disqualified on the basis of originality, he/she must be given an opportunity to respond to voting judges.

Contest Officials CLUB AREA DIVISION DISTRICT Contest Chair Chief Judge Voting Judges 5 min 5 or equal no. of judges from each club in the area min 7 or equal no. of judges from each area in the division min 7 or equal no. of judges from each division in the district Tie Breaking Judge Tally Counters 2 2 2 3 Timers 2 2 No CJ, VJ or TBJ should be from a Club of the Contestant