Cheshire Merseyside Occupational Health Managers Forum Di Haddock

Cheshire & Merseyside Occupational Health Managers Forum Di Haddock and Linda Lewis

Definitions Streamlining “make (an organization or system) more efficient and effective by employing faster or simpler working methods”

Definitions COLLABORATION In the workplace, collaboration occurs when two or more people work together towards a common goal that benefits the team or company. Workplace collaboration requires interpersonal skills, communication skills, knowledge sharing and strategy, and can occur in a traditional office or between members of a virtual team or with wider groups.

Cheshire and Merseyside OH Managers Forum Collaborative working • The forum is a well established group, working together for over 15 years • Focused on developing collaborative working to realise economic efficiencies and drive

Collaboration (streamlining) PROJECTS EXAMPLES Paper work Pre-employment questionnaire, Management referral form and response template, night workers questionnaire Standards SEQOHS, service delivery Processes/SOP’s TB screening, transfer of immunisations and vaccinations Management of risk The management of Hepatitis B shortage Hub and spoke model delivery Local housing association, Dental Practices. Peer Networking group set up to support C&M OH teams Occupational Health Agreed reciprocal arrangements for referral of OH/HR staff provision for OH teams within NHS across C&M OH training Report writing training for all OH advisers in C&M OH Physician’s Sharing of expertise, trainee opportunities

Collaboration (streamlining) during Covid-19 PROJECTS EXAMPLES Risk Assessment Developed, shared and updated regularly in line with PHE/Government guidance Staff Swabbing 7 day a week support PHE Vaccination Hubs Sharing of SOP’s, Templates and flow charts Shared rota for weekend on-call between 5 Trusts Support and advice and sharing of guidance throughout the team Support, advice and sharing of process

Quality Focus Initiatives • Standardisation of Key Performance Indicators for key OH activities across the region, including Management Referral appointment times, face to face health screening. • Pre-employment form used throughout Cheshire & Merseyside NHS OH departments providing a consistency of approach which provides assurance with regards to safety, effectiveness and quality • Established 2 working days for print off of immunisation and vaccinations following request from individual, which assists in reduction of time to hire (this is the current model in use ahead of bidirectional interface)

Benefits realisation ü Avoid duplication of effort/work across the regions by effective communication across wider geography ü Ensure focus is maintained on the desired/required outcomes ü Understand what success looks like ü Evaluate appropriately ü Embrace synergistic opportunities ü Consistency of approach - report writing training for OHNs ü Peer auditing ‘critical friend’ in support of SEQOHS planning ü Cost benefit analysis using resources wisely

Cost benefits analysis Example: Risk Assessment 2 x OH Managers x 4 hours Updates x 16 (v 16) Shared amongst Cheshire and Merseyside

For discussion Future opportunities – Weekend on-call – Support for staff with long covid – Updating of SOP’s – Updating of risk assessments in line with PHE guidance

How do we do this? • Mutual respect • Trust • Commitment (Time and Contribution)