Chatfield Girls Lacrosse Budget Introduction Annual Members Meeting

Chatfield Girls Lacrosse Budget Introduction Annual Members’ Meeting February 17, 2015 Randy Stafford Jerrod Milton

Why the Booster Club Exists • Jeffco gives Chatfield $30, 000/yr. for equipment and supplies for 47 levels of 23 sports • Chatfield allocates ~1200/yr. to girls lacrosse • New uniforms cost $7500 every three years • FSA rental for tryouts, practice costs > $2, 000/yr. • Our total annual fixed expenses are > $10, 000/yr. • You get the picture… • Also, the “programming”… 2/17/2015 2

Booster Club Purposes • Supplement the funding provided by Jeffco Public Schools • Procure and maintain equipment used by the program • Implement “programming” to complement core in-season practice and competition activities: – – Offseason leagues and clinics Scoring, statistics, and timing for in-season games Events and recognition: kickoff, team dinners, senior night, banquet Website, apparel, and game video • It is NOT the booster club’s purpose or business to meddle in: – Coaching staff personnel matters – Coaching matters (team placement, playing time, game tactics, etc. ) – Team chemistry matters 2/17/2015 3

Financial Philosophy & Status • Fundraising approach – Summer youth clinic is our only fundraiser, raising $1, 000 - $1, 500 – Player dues in lieu of program-wide fundraising activities – King Soopers Neighborhood Rewards program • In comparison to other high school sports: – We’ve had positive feedback on our fundraising approach – Girls lacrosse is relatively inexpensive • Financial health has always been a strength of the program – We’ve never had to assess families due to a crisis – We have adequate reserves • Current board has better handle on budgeting than any past board 2/17/2015 4

Expense Coverage • Expenses covered directly by participants: – – Winter leagues and clinic Apparel Banquet (for families & friends) Summer youth clinic pinnies and misc. costs • Expenses covered indirectly by player dues: – – – – 2/17/2015 FSA rental for tryouts and inclement weather in-season Banquet for players and coaches Savings for uniforms Game video Assistant coach summer youth clinic stipend Equipment, repair, field maintenance Kickoff event, senior and coaches gifts Admin: website, email, accounting software, PBUSA, postage 5

Breakdown of Expenses Covered by Player Dues $ 400 $ 350 General Administrative & Other Expenses $ 100 $ 200$ 100 $ 1 559 Banquet (players, coaches, significant others) Capital fund for new uniform purchase $ 490 Game video recording $ 500 Foothills Sports Arena Rental (in-season) $ 1 325 $ 660 Asst. coach summer youth clinic stipend Foothills Sports Arena Rental (Tryouts) Equipment (from coach's request) Senior gifts $ 1 000 Kickoff dinner $ 1 250 Foothills Sports Arena Rental (post-season) Coaches' gifts $ 1 050 $ 1 080 Field Maintenance Equipment repair (other) 2/17/2015 6

Breakdown of General Administrative Expenses $ 10 $ 50 League Athletics annual website fee $ 30 Pay. Pal service fees $ 75 $ 450 $ 109 Accounting - Quick. Books Online Tax Exemption - parentbooster. org League Athletics annual email fee $ 135 PO box rental King Soopers Cards $ 300 $ 350 Office supplies Postage Colorado Secretary of State - Annual Registration 2/18/2014 7

Budget Principles & Assumptions • Principle: strive for a slight budget surplus • Variables: number of players, weather • Assumptions important to FY 2015 budget: • • 2/17/2015 45 players, for a three-team program Four days inclement weather in-season Split next uniform purchase (FY 2017) with school 50/50 Summer youth clinic stipend for assistant coach 8

Player Dues • • Our expenses are mostly fixed Only banquet, senior gifts vary with number of players Player dues must cover expenses in two-team scenario Player dues amount reduced to $145 this year to distinguish from Jeffco athletic fee 2/17/2015 9