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• Jennifer Huber, Benefits Coordinator Brief history, Time/Leave Codes, Forms and Documentation NC Department of Commerce • Paul Lockwood, Safety Coordinator Re-Entry Plan-Return to Work Safety • Lorraine Dulin, EEO Officer Reasonable Accommodations Request and Forms • Roger Allen, ER/EEO Manager “Your Well-Being is not an Option”, EAP Resources • Gina Dantzler-Sneed, Benefits Specialist Process for testing and potential COVID-19 Exposures

• State of Emergency Paid Sick Leave-Codes 9547/9548 • 3/10 -3/15 State approved 80 hours of paid sick leave if ill with COVID-19/symptomatic of COVID -19 or caring for dependent with illness/symptoms of COVID-19. • 3/16 -3/31 State approved up to 96 hours for above reasons plus: child/elder care facility closures, no telework available. • 4/1 -4/30 State extended and approved up to 168 hours for above reasons. Brief History of COVID-19 Leave Options • FFCRA (Family First Coronavirus Response Act): For employee who is: Quarantined; advised to self-quarantine by a healthcare provider; experiencing symptoms of COVID-19 and seeking diagnosis; caring for a dependent who is required to self-quarantine by a healthcare provider; caring for a child due to childcare closures related to COVID-19 or employee is experiencing substantially similar conditions as specified by the US Secretary of Health & Human Services. • Effective 4/1/20 to 12/31/20 has two parts: • Emergency Paid Sick Leave Act (EPSLA) • Provides 80 hours of paid sick leave for COVID-19 related reasons including childcare needs • Emergency Family Medical Leave Expansion Act (EFMLEA) • Provides a new reason for coverage under federal job protections of FML-Childcare Closure Related to COVID-19 COVID 19 Resources and Updates June 2020

Effective 5/26/2020 to align with the FFCRA, the state of NC introduced the following Time/Leave Codes: New Time and Leave Codes effective 5/26/2020 A/A Code Leave Name Description/Reason 9580 - FFCRA Employee Care Up to 80 hours at regular pay (if unused since 4/1/20 for any of the reasons for use under FFCRA) when an employee is quarantined by a governmental entity; required to be in self-isolation/self-quarantine by a health care provider; or is experiencing symptoms related to COVID-19. ** Once leave is used, permanent employees are eligible to use other applicable leave consistent with agency guidelines. 9581 - FFCRA Family Care Up to 80 hours at 2/3 rds rate of pay (if unused since 4/1/20 for any of the reasons of use under FFCRA) when an employee has childcare responsibilities due to school and/or daycare facility closings directly related to COVID-19 or when caring for an individual who is quarantined by a governmental entity or isolation order by a health care provider for symptoms related to COVID-19. **Supplement 1/3 rd pay by using applicable leave consistent with agency guidelines 9582 - FFCRA Fam/Care Leave Supp* Up to 80 hours at 2/3 rds rate of pay (if unused since 4/1/20 for any of the reasons for use under FFCRA) when an employee is caring for an individual who is quarantined by a governmental entity or isolation order by a health care provider for symptoms related to COVID-19. ** Supplement 1/3 rd pay by using CDE Care Leave (CDE Care Leave must be made up within 24 months) 9583 - EFMLEA The remaining 10 weeks entitlement of FML at 2/3 rd rate of pay when an employee has childcare responsibilities due to school and/or daycare facility closings directly related to COVID-19. **Supplement 1/3 rd pay by using applicable leave consistent with agency guidelines 9584 - FFCRA EFMLEA w/Care Leave Supp* The remaining 10 weeks entitlement of FML at 2/3 rd rate of pay when an employee has childcare responsibilities due to school and/or daycare facility closings directly related to COVID-19. ** Supplement 1/3 rd pay by using CDE Care Leave (CDE Care Leave must be made up within 24 months) 9549 – CDE Care Leave paid at regular rate of pay (using Annual, Bonus, or Sick) Employee is required to stay at home with a child because of the closure of a day care facility or public/private school. **Employee is exempt/ineligible for FFCRA and must use their own leave 9585 - CDE Eldercare/No Telework Paid at 2/3 rd rate of pay when an employee has Eldercare responsibilities and/or employee whose work cannot be performed remotely (telework), or reasonable alternate work is not feasible. Note: these reasons are not covered under FFCRA. Ends 6/30/20 or end of Phase 3, whichever is first. **Supplement 1/3 rd pay by using applicable leave consistent with agency guidelines 9586 - CDE Eldercare/No Telework w/Care Leave* Paid at 2/3 rd rate of pay when an employee has Eldercare responsibilities and/or employee whose work cannot be performed remotely (telework), or reasonable alternate work is not feasible. Note: these reasons are not covered under FFCRA. Ends 6/30/20 or end of Phase 3, whichever is first. ** Supplement 1/3 rd pay by using CDE Care Leave (CDE Care Leave must be made up within 24 months)

Forms and Documentation • FFCRA EPSL Request Form – Completed by any employee who has used 9548/9547 or the new time/leave codes for FFCRA covered reasons since 4/01/2020 • FFCRA-EFMLEA Approval Letter – Will be sent to employees who are eligible for FML based on the EFMLEA reason of a childcare closure related to COVID-19 • Commerce State Employee Health Agreement for COVID-19 - All staff to complete and return to HR. Monthly recertification in LMS will be assigned. • Non-Health Care Employee Daily Symptom Screening Employee Checklist – Daily selfmonitoring assessment that should be reviewed prior to reporting to work daily. Do not return this to your supervisor or HR. • Non-Health Care Employee Symptom Screening Supervisor Checklist – Supervisors will use this checklist when they are notified or if symptoms are observed in employees. Follow instructions on page for follow up with HR as needed.

Commerce COVID-19 and Safe Return To Work “Today is the tomorrow you worried about yesterday”

Keep in mind that back at work does not mean business as usual! OSHR and Commerce have each developed reentry plans However, common sense still needs to prevail

Two key documents. . . Employee Health Agreement Personal Daily Checklist If you are sick, please stay home and follow the information contained in these documents:

Some things to know. . . If it has been over 7 days since you or anyone has been in the workspace, then the COVID virus will not still being active on any surface The main concern will be some person bringing it in to the workplace. So. . . ü Set up a single place where items will be delivered and try to make it some form of contactless delivery à la Pizza Hut! ü Phone or teleconference with customers and clients ü Remind family and friends they should not be visiting Keep purse, tie, and ID badges from contacting surfaces like bathroom or breakroom counters

A few final items. . . It is safe to open mail and packages, just wash your hands after handling 3 people max in elevators (consider using stairs) Consider using plexiglass safety shields at reception counters (but please do not hang plastic sheets from ceilings) Abide by any signage. (Do share any ideas you may have about need for the placement of signage) For those working in leased buildings, any major disinfecting (e. g. should someone test positive) is the responsibility of the landlord

Ø If you are sick, stay home (If in Doubt, Please Stay Out!”) Ø Wear mask, Wash hands, Stay a minimum of 6’ apart Ø Everyone needs to routinely wipe down frequently touched or common surfaces, doorknobs, fridge handles, copier and microwave oven controls, phones, cellphones etc. Ø Do not share items Ø Contact your supervisor or the Commerce COVID-19 Coordinator Paul Lockwood paul. lockwood@nccommerce. com – 919 -814 -4626 with any questions or concerns

Reasonable Accommodation Covid-19

Request Form • • You must first fill out the request form. • Step 2 will ask for your Supervisor or Manager ‘s Signature as well as anything they may recommend. The signature is to acknowledge notification and make recommendations. • • And Step 1 will ask for your information along with a brief explanation for the Accommodation you are requesting. Step 3 is to be completed by Human Resources

Medical Inquiry • • This form is to be fill out by your Medical provider. • Unless Benefits has the forms on file. Once fill out, they may fax the forms to Human Resources.

Policy and Procedures • I will send you a copy of the Policy and Procedures for your review. • This is to make sure that you are aware of what is going on. • There should not be any surprises along the way. • • If there any questions, you may contact me at • Thank you and be safe. Lorraine. dulin@nccommerce. com

Any Questions This Photo by Unknown Author is licensed under CC BY

“Your Well-being is not an Option” Employee Relations/EEO Promotes Employee Wellness, utilizing Employee Assistance Program, Provided by Mc. Laughlin Young

Mc. Laughlin Young Free from distraction. Focused on what matters. Work-life services help employees manage and overcome personal life issues that can otherwise distract from their professional responsibilities. From child and elder care to financial or legal issues, we are available via a toll-free number 888. 298. 3907 and website www. mygroup. com. All calls are answered by degreed and highly-trained care consultants.

Employee Assistance Program (EAP) Online Resources When a personal problem arises, employees have unlimited access to a comprehensive website that includes a resource library with more than 11, 000 articles. The site features searchable databases and resource links for childcare providers, elder care, and related services. Financial tools include a discount shopping program. Downloadable legal forms, such as living wills and power of attorney documents, are available as well.

EAP Legal Services Our nationwide network of attorneys provides consultation to employees and family members regarding their legal concerns, with the exception of those involving disputes or actions between an employee and their employer or the EAP or for business issues. Mc. Laughlin Young offers both free telephonic advice service and local referral services for a free half-hour consultation. In most instances, the attorneys agree to discount their hourly fees by 25% if additional assistance is required.

EAP Financial Services • Qualified financial counselors and educators are available Monday through Friday with pre-scheduled counseling sessions available on Saturday, during the day or evening. If an appointment is desired for an hour-long consultation, we will send the caller applicable worksheets and educational materials prior to the appointment as well as a summary of goals and next steps after the appointment.

EAP Wellness Program • We have partnered with Mayo Clinic to offer wellness programs with a proactive emphasis, which ultimately results in cost savings. • Products and services include wellness coaching, health assessments, online wellness resources, and a tobacco quitline.

Dennis S. Charney, M. D. , of the Icahn School of Medicine at Mount Sinai We all experience disappointment, loss, and change. And while a normal part of life, these emotions and experiences still cause sadness, anxiety, and stress. But just as physically healthy people are better able to bounce back from illness or injury; people with strong mental health are better able to bounce back from adversity, trauma, and stress. This skill is called resilience. People who are emotionally and mentally resilient have the tools for coping with difficult situations and maintaining a positive outlook. They remain focused, flexible, and productive, in bad times as well as good. Enjoy life and have the ability to laugh and have fun. Are able to deal with stress and bounce back from adversity. Feel a sense of meaning and purpose, in both their activities and their relationships. Are flexible and adaptable to change. Are able to build and maintain fulfilling relationships.

Dr. Charney cont. Practice self-care and make yourself a priority: The first step in practicing self-care is to take care of your body. In order to do this it is important to: - Eat a healthy diet – research has shown that what you eat— and don’t eat—affects the way you think and feel. - Exercise, which can help decrease depression and anxiety and improve moods. - Get enough sleep.

1. Disconnect from electronics and social media. Consider adding an electronics-free time period to your day. Taking time to unplug and disconnect from the constant stream of emails and alerts will allow you to interact with people face to face (physical distancing) and will help reduce the many feelings of FOMO (feeling of anxiety) that social media can often stir-up. 2. Engage in activities that provide meaning. Partake in activities that make you feel happy, productive, and challenge your creativity. Whether through drawing, taking an exercise class, going out to dinner with friends (physical distancing) or caring for a pet, spending quality time with those who matter to you can make you feel good.

3. Volunteer The meaning and purpose derived from helping others or the community can enrich and expand your life—and make you happier. There’s no limit to the individual and group volunteer opportunities you can explore. Schools, places of worship, nonprofits, and charitable organizations of all sorts depend on volunteers for help in any capacity. 4. Engage in meditation and/or mindfulness. Relaxation exercises can improve your state of mind and outlook on life. In fact, research shows that meditation may help you feel calmer.

5. Avoid heavy substance use. It is important to keep alcohol use to a minimum and avoid other drugs. Many people use alcohol and other drugs to "self-medicate" but in reality, substance use may get in the way of your ability to function at work, maintain a stable home life, handle life’s difficulties, and relate to others. 6. Get help from a licensed mental health professional when and if you need it. Seeking help is a sign of strength — not a weakness. Just as it requires effort to build and maintain physical health, so it is with mental health.

Dr. Nerissa Price, Director of Wake. Med’s Behavioral Community Case Management Dr. Price gave three self tips relative to Emotional Temperature : First, Self-awareness, so, just like we are checking our physical temperature, we need to check our Emotional temperature. . . Second self tip would be let's practice more self-care. So, we know with physical health, we need to eat right, exercise, sleep, and we need to have healthy nutrition. These things are also true for emotional health, but also for emotional health, we need to inject activities that bring us joy, like talking to a friend or family member or listening to music that we enjoy or spending time with meditation or prayer. And we need to build those into our day-to-day life as important as our day-to-day type of activities. And then finally, I would advise that sometimes we need to get out of self, that when we're in our negative thinking, that we can spend that energy and try to channel it into perhaps helping other people. COVID-19 has exposed a lot of needs in the community, and when we help others, we not only help them but help ourselves, and we help remind ourselves that we are part of the community and that we're important to each other.

Continued Testing and Potential COVID 19 Exposure Processes Gina Dantzler-Sneed Benefit Specialist

Potential Exposure But NOT Positive Confirmed Case Notification Benefit Specialist will contact employee of concern and provide resources Safety Officer Paul Lockwood is notified by Benefits Specialist Safety Officer Paul Lockwood assessment

Positive Confirmed Case Notification Immediate Evacuation of worksite and affected employee notification Safety Officer Paul Lockwood notifies OSHR Safety Officer Paul Lockwood assessment

• Jennifer Huber, Benefits Coordinator Brief history, Time/Leave Codes, Forms and Documentation NC Department of Commerce • Paul Lockwood, Safety Coordinator Re-Entry Plan-Return to Work Safety • Lorraine Dulin, EEO Officer Reasonable Accommodations Request and Forms • Roger Allen, ER/EEO Manager “Your Well-Being is not an Option”, EAP Resources • Gina Dantzler-Sneed, Benefits Specialist Process for testing and potential COVID-19 Exposures