Chapter 8 Clearing Knowledge point 1 Clearing Open

Chapter 8 Clearing

Knowledge point 1. Clearing Open Items 2. Incoming and Outgoing Payment 3. Payment Differences 4. Exchange Rate Differences

Clearing Open Items Documents with open items cannot be archived and stay in the system until all open items are cleared.

Customer line item list

When clearing, it result in Post with clearing 有line item显示 a clearing document Account clearing 没有line item显示 ① Assignment field: combination of up to 4 fields with a maximum of 18 character ②sort key: 检索码, 可对应PO, COC等设置

清账方法 手 清账 ①条件： 1)open item basis 2)accounts to be clear must be defined 两种方式均 可用手 清 账和自动清 账的方法 自动清账 ②Items not cleared： 1)noted items 2)statiscal posting, down payment, bills of exchange 3)items withholding tax entry(预提 税款) ③用途: 用系统做银行对账, 未达账项就要 用自动清账, 其assignment就是”聚号”

Incoming and Outgoing Payments Customers generally pay outstanding invoices and frequently take advantage of cash discounts. And an “incoming payment”, typically used in Accounts Receivable, clears an open debit amount. An “outgoing payment”, typically used in Accounts Payable, clears an open credit amount.

The Manual Payment Process ①Data is entered in the document header Document Header： ----Payment Header ----Bank Data ----Open item selection ②Open item are selected to be cleared. ③The transaction is simulated and saved.

Document Header: Open Item Selection

Process Open Items

Automatic Posting When Clearing Open Items

Account is G/L account used for incoming and outgoing payment Resetting Cleared Items ①清账和统计性科目不能直接reversal, 要先reset, 才能reversal. ②reset时, clearing data is removed from the items at first, 才能等待reversal.

Payment Differences Tolerance Group 过账时定义的可容忍误差的范围(清账时产生差额时使用) ①类型 1)users(employee) Master Records 2)G/L account Master Records 3)Customer/Vendor master records ②步骤 1)define tolerance group 2) by group key(4位字母), company code , a currency code 3)assign to 3 kinds ③ 1)Control the automatic posting of “cash discount adjustment’’ and “unauthorized customer deductions”----within tolerance 2)Manually Process----Outside tolerance

清账时产生差额 (1) 差额小(within tolerance)---immaterial(非实质性) 如果公司不用tolerance group, 就要定义一个key”____”(Blank)空格, 以表示最小容忍误差. 自动过账adjust cash discount up to certain amounts or write it off to a special account (2) 差额大---(outside tolerance) materially Approach 1: Partial payment 清时 Dr. Bank: 5000 OI: 8000 Cr. AR 5000 5000 - OI： 8000 Both items remain on the account, 要清完才能转到下面(余额)去, 再清2000 5000 2000 -* *不要手输, 右边有个小空白, 双击小空白(still OZ), 否则容易算错, 系统会自动进行计算. Approach 2: Residual Payment 清时 Dr. Bank: 5000 OI: 3000* AR 3000 8000 Cr. AR 8000 8000 -** *item上剩余显示 3000表示只有3000的AR 3 **8000就当已经清过了原AR消失, 产生新AR 3000 只有清一笔, 原有的就立即转下来, 剩下未清的。

总结: • A Partial Payment results in the open invoice and the incoming payment remaining in the customer account as open items • A Residual Payment cleans the invoice and payment to create a new open item

Reason codes ①在line item里，可以根据不同的reason code 定义不同的科目。 ②在Editing status里，Reason code只是description, 不定义科目。

Exchange Rate Differences 1. 汇兑损益会根据不同的科目, 根据不同的需要, 将汇兑损益定 义到不同的科目。 2. All reconciliation accounts and all G/L account with OI transactions in foreign currency must be assigned revenue/expense account for realized loss and gains. 3. Determine ways： ①To all currencies and currency types. ②Per currencies and currency type. ③Per currency. ④Per currency type.

Realized Exchange Rate Differences

Account Determination