Chapter 7 Numbering Filing Systems and Record S
Chapter 7 Numbering & Filing Systems and Record S Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Numbering Systems • Serial numbering • Unit numbering • Serial-unit numbering Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Filing Systems • • Alphabetic filing Numeric filing Terminal digit filing Middle digit filing Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Filing Equipment • • • Open shelf file Lateral file Movable/compressible file Power filing machines Vertical file Visible file Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Open Shelf Filing Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Lateral File Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Movable File Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Power Filing Machine Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Vertical File Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Visible File Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
File Folders • • Color-coding Fastener position Preprinted information Reinforcing, rounding, and scoring file folders Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Filing Controls • Charge-out system • Chart tracking system • Periodic audit of file area Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Circulation Systems • • • Pneumatic tube Dumbwaiter Conveyor belt Facsimile machines (fax) Computers Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
Security of Health Information • Secured storage • HIPAA regulations • Record destruction by natural and man-made disasters Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.
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