Chapter 7 Numbering Filing Systems and Record S

Chapter 7 Numbering & Filing Systems and Record S Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Numbering Systems • Serial numbering • Unit numbering • Serial-unit numbering Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Filing Systems • • Alphabetic filing Numeric filing Terminal digit filing Middle digit filing Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Filing Equipment • • • Open shelf file Lateral file Movable/compressible file Power filing machines Vertical file Visible file Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Open Shelf Filing Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Lateral File Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Movable File Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Power Filing Machine Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Vertical File Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Visible File Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

File Folders • • Color-coding Fastener position Preprinted information Reinforcing, rounding, and scoring file folders Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Filing Controls • Charge-out system • Chart tracking system • Periodic audit of file area Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Circulation Systems • • • Pneumatic tube Dumbwaiter Conveyor belt Facsimile machines (fax) Computers Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.

Security of Health Information • Secured storage • HIPAA regulations • Record destruction by natural and man-made disasters Copyright © 2011 Delmar, Cengage Learning. ALL RIGHTS RESERVED.