Chapter 7 Formatting Copyright 2011 Wolters Kluwer Health

Insertion Point Determines feedback from toolbars, ribbons and ruler Copyright © 2011 Wolters Kluwer

Formatting Marks Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Formatting Commands • Commands vs Tab and Spacebar – More efficient – Easier to

Formatting Terms • Indent-move away from margin • Hanging Indent—first line of paragraph closer

Formatting Terms • Hard page break—fixed page break inserted by the user • Soft

Style • A collection of formatting commands that can be applied at one time

Styles Task Pane Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Styles Tool. Tips Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Modifying Styles Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Change Styles in Word 2007 Copyright © 2011 Wolters Kluwer Health | Lippincott Williams

Default Font • Underlying style for all documents • Must change default to actually

Font Formatting Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Special Characters • Superscript and subscript (CTRL+Shift+Plus, CTRL+Equal) • Fractions ¼, ½, ¾ (applied

Symbols Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Paragraph Formatting • Commands stored in Paragraph mark • All commands found on Paragraph

Example of Incorrect Formatting Copyright © 2011 Wolters Kluwer Health | Lippincott Williams &

Paragraph Formatting Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Horizontal Alignment Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Line Spacing and Paragraph Spacing Copyright © 2011 Wolters Kluwer Health | Lippincott Williams

Keep with Next • Prevents heading from separating from related text across a soft

Set Tabs 1. Click Tab-type indicator 2. Click tab position on Horizontal ruler •

Setting Tabs Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Default Tab vs Set Tab Copyright © 2011 Wolters Kluwer Health | Lippincott Williams

Left Indent • CTRL+M, CTRL+Shift+M • Set a tab to control depth Copyright ©

Right Indent • Slide right-indent marker on Horizontal Ruler • OR Use Paragraph dialog

Hanging Indent • CTR+T, CTRL+Shift+T • Set tabs to control depth Copyright © 2011

SOAP Note • Combination of indent and hanging indent • Auto. Format As You

Sample SOAP Note Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

SOAP Note • Assessment #1—hanging indent with two set tabs • Assessment #2—indent with

SOAP Boilerplate Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Operative Note Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Remove Formatting • Direct formatting—added on top of style – CTRL+Q—removes direct formatting –

Troubleshoot Formatting • Display formatting marks (CTRL+Shift+*) • Reveal Formatting task pane (Shift+F 1)

Troubleshoot Formatting • To remove excessive white space, look for Space before, Space after,

Page Margins • Drag shaded area of Horizontal and Vertical ruler OR • Use

Headers and Footers-Word 2003 Copyright © 2011 Wolters Kluwer Health | Lippincott Williams &

Headers and Footers—Word 2003 • Use Header and Footer toolbar to manage (displayed when

Headers and Footers-Word 2007 Copyright © 2011 Wolters Kluwer Health | Lippincott Williams &

Headers and Footers—Word 2007 • Use Header and Footer tab on ribbon to manage

Section Break • Use to manage multiple margins, headers, footers, page sizes, and orientations

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Formatting Commands • Commands vs Tab and Spacebar – More efficient – Easier to edit • Paragraph – Place insertion point anywhere in the paragraph or select any part of several paragraphs • Word – Place insertion point anywhere in the word or select exact characters Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Formatting Terms • Indent-move away from margin • Hanging Indent—first line of paragraph closer to margin than subsequent lines • Header and Footer—separate from body of document Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Formatting Terms • Hard page break—fixed page break inserted by the user • Soft page break—created as text flows to the next page • Horizontal alignment (left, right, center, justify) • Set Tab—defined horizontal position Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Style • A collection of formatting commands that can be applied at one time – paragraph styles – character styles • Basis of many automated features in Word • Normal style (default paragraph style) • Built-in heading styles (Heading 1, Heading 2, Heading 3) Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Default Font • Underlying style for all documents • Must change default to actually change primary font 1. Open the Font dialog box (CTRL+D) 2. Select the font and size 3. Click Default button 4. Confirm the change Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Special Characters • Superscript and subscript (CTRL+Shift+Plus, CTRL+Equal) • Fractions ¼, ½, ¾ (applied using Auto. Format As You Type) • Nonbreaking space and nonbreaking hyphen (CTRL+Shift+Spacebar, CTRL+Shift+Hyphen) Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Paragraph Formatting • Commands stored in Paragraph mark • All commands found on Paragraph dialog box • Horizontal alignment (left, right, center, justify) • Line spacing (single, double, 1. 5) • Paragraph spacing (Space before, Space after) • Paragraph breaks (Widows, Orphans, Keep with next) • Tabs Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

SOAP Note • Combination of indent and hanging indent • Auto. Format As You Type dialog box – Disable Automatic numbered lists – Disable Set left- and first-indent with tabs and backspaces Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Remove Formatting • Direct formatting—added on top of style – CTRL+Q—removes direct formatting – CTRL+Spacebar—removes character formatting • Reapply Normal style (CTRL+Shift+N) Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Troubleshoot Formatting • Display formatting marks (CTRL+Shift+*) • Reveal Formatting task pane (Shift+F 1) • Remove formatting (CTRL+Q or CTRL+Spacebar) Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Troubleshoot Formatting • To remove excessive white space, look for Space before, Space after, Keep with next or Start new page • Undo (CTRL+Z) immediately following unwanted format change Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Page Margins • Drag shaded area of Horizontal and Vertical ruler OR • Use Page Setup dialog (double-click shaded area of ruler to display) • Set Default Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Headers and Footers—Word 2003 • Use Header and Footer toolbar to manage (displayed when Header/Footer opened) • Use fields for page numbers • Click Different first page (for different header on second page) Page Setup dialog box > Layout tab • Use section breaks to manage multiple headers/footers • Double-check using Print Preview (CTRL+F 2) Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Headers and Footers—Word 2007 • Use Header and Footer tab on ribbon to manage (displayed when Header/Footer opened) • Use fields for page numbers • Select Different first page (for different header on second page) • Use section breaks to manage multiple headers/footers • Double-check using Print Preview (CTRL+F 2) Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins

Section Break • Use to manage multiple margins, headers, footers, page sizes, and orientations within the same file. • Insert menu/Insert tab OR press ALT, I, B Copyright © 2011 Wolters Kluwer Health | Lippincott Williams & Wilkins