Chapter 5 The Communication Process Cultural communications are

Chapter 5

The Communication Process Cultural communications are deeper and more complex than spoken or written messages. The essence of effective crosscultural communication has more to do with releasing the right responses than with sending the “right” messages. —Hall and Hall

The Communication Process Managers spend between 50% and 90% of their time talking to people Managers communicate to: – Coordinate activities – Disseminate information – Motivate people – Negotiate future plans

The Communication Process

For discussion: What are the most common barriers to communication between cultures?

Cultural Noise – cultural variables that undermine the communication of intended meaning Intercultural communication – when the member of one culture sends a message to a member of another culture Attribution – the process in which people look for an explanation of another person’s behavior

Cultural Noise

Trust in Communication Effective communication depends on informal understandings among individuals that are based upon trust When there is trust between individuals an implicit understanding in communication is present

Trust in Communication Guidelines for developing trust – Create a clear and calculated basis for mutual benefit – Have realistic commitments and good intentions to honor them – Improve predictability: resolve conflicts and keep communication open – Develop mutual bonding through socializing and friendly contact

For discussion How can education help reduce or eliminate these barriers?

Cultural Variables Attitudes – ethnocentric and stereotypical attitudes are a particular source of noise in cross-cultural communication Social Organization – nations, tribes, religious sects, or professions can influence our priorities and values Though Patterns – the logical progression of reasoning varies by culture

Cultural Variables Roles – the perception of the manager’s role differs considerable around the world, consider the conversation between the American and Greek Nonverbal Communication – behavior communicated without words; even minor variations in body language, speech rhythms, and punctuality can cause mistrust

Cultural Variables Language – an inability to speak the local language, and a poor or too literal translation are often causes for mistrust – Pepsi’s slogan “Come Alive with Pepsi” translated into German as “Come out of the grave. ” – Rendezvous lounges on 747’s were not used on airlines because in Portuguese ‘rendezvous’ refers to prostitution

Cultural Variables - Language Britain and America are two nations separated by a common language. - George Bernard Shaw

Cultural Variables -Time Mono-chronic Cultures – Time is experienced in a linear manner; generally mono-chronic people concentrate on one thing at a time and adhere to time commitments Poly-chronic Cultures – Many things occur simultaneously and emphasize involvement with people

Context in which the communication takes place affects the meaning and interpretation of the interaction Cultures are either high- or low- context

Context

For discussion What are the top three ways you could improve your own intercultural communication competence?

Appropriate Follow-Up Actions Respect (eye contact, posture, tone, etc) Interaction posture – ability to respond in a descriptive, non-evaluative, and nonjudgmental way Orientation to knowledge – understand that your beliefs and perceptions are only valid for you and not everyone else Empathy

Appropriate Follow-Up Actions Interaction management Tolerance for ambiguity Other-oriented role behavior – capacity to be flexible and to adopt different roles for the sake of the greater group cohesion/communication © 2006 Prentice Hall 4 -20

Cultural Sensitivity When sending a message make it a point to know the recipient Encode the message in a form that will most likely be understood as it is intended This means the manager must – Be aware of their own culture – The recipient’s culture – The expectations surrounding the situation