Chapter 5 Project Scope Management PMP CAPM Pg

Chapter 5 Project Scope Management PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

Project Scope Management Contents • Scope Management overview • Scope Management Processes • Plan Scope Management • Collect Requirements • Define Scope • Create WBS • Validate Scope • Control Scope • Project Scope Statement • Scope Management Plan • Requirements Management Plan PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

Scope Management Learning Objectives By the end of this chapter, you should be able to: 1. Explain the purpose and importance of project scope management 2. Name the Scope Management processes 3. Explain the purpose of each process and associated activities PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

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Who manages the Scope ? According to 2004 Gartner Survey results, the top 3 risks threatening the success of e-projects are: • Unstable, constantly changing requirements (66%) • Poor requirement specification (55%) • Client behavior such as approval delays, requirement changes and poor communication (42%) PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

Project Scope Management • Plan how scope will be defined, validated, and controlled • Includes all work required to complete project successfully • Defines and controls what is and is not included in the project • Prevents gold plating – customer should be given what they asked for and no more • The following tasks are outcomes of this process: – Scope Management Plan – Approved detailed project scope statement – WBS/WBS dictionary which forms the scope baseline of the project PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

Scope Management Processes Process Group Plan Scope Management Planning Collect Requirements Planning Define Scope Planning Create WBS Planning Validate Scope Monitoring and Controlling Control Scope Monitoring and Controlling PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

Review Quiz Which one of the following is not a process in Scope Management? A. B. C. D. Plan Scope Management Create WBS Verify Scope Plan Requirements PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

5. 1 Plan Scope Management • Output is Scope Management Plan • Documents how scope will be defined, validated, and controlled • Describes how project scope will be managed and how scope changes will be integrated into the project PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

5. 1. 1 Plan Scope Management Inputs and Outputs • Class Group Activity – 30 Minutes – Divide Class into 3 groups (3 to 4 students in each group) – Discuss and brainstorm the inputs/outputs – Present your inputs/outputs to the rest of the teams – Check and compare your inputs/outputs with ® PMBOK Guide 5 th edition PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com Kamra animat

Project Scope Statement • • What needs to be done to accomplish the requirements Information from Sponsor about risk, budgets and schedule Input for planning process group High level WBS, Cost estimates and scheduling milestones Measurement of success and acceptance criteria Need to be revised or refined to reflect approved changes Helps understanding of project scope among all stakeholders Provides documented basis for making future project decisions PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

5. 2 Collect Requirements Collect requirements is the – • Process of defining and documenting stakeholders needs to meet the project objectives • Defining and managing customer expectations • Foundation of WBS, Cost, Schedule and quality planning • May consist of project and product requirements • Project requirements include business /project management/delivery requirements • Product requirements include technical/security, performance requirements PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

Review Quiz In the context of Scope Management, in which process would the techniques of interviews, focus groups, prototypes, and benchmarking be utilized? A. B. C. D. Plan Scope Management Collect Requirements Validate Scope Create WBS PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

Perform Requirement Analysis PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

5. 2. 1 Collect Requirements Inputs and Outputs • Class Group Activity – 30 Minutes – Divide Class into 3 groups (3 to 4 students in each group) – Discuss and brainstorm the inputs/outputs – Present your inputs/outputs to the rest of the teams – Check and compare your inputs/outputs with ® PMBOK Guide 5 th edition PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com Kamra animat

5. 3 Define Scope is the– • Process of developing a detailed description of project/product – Product Scope: Features and function that characterize a product or service – Project Scope: Work that may be done to deliver a product with the specified feature and functions • Results in preparation of a detailed Project Scope Statement, critical to project success • Project Scope Statement is based on deliverables, assumptions, constraints documented during project initiation • Developed during the planning process • Analyze existing assumptions, constraints PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

5. 3. 1 Define Scope Inputs and Outputs • Class Group Activity – 15 Minutes – Divide Class into 3 groups (3 to 4 students in each group) – Discuss and brainstorm the inputs/outputs – Present your inputs/outputs to the rest of the teams – Check and compare your inputs/outputs with ® PMBOK Guide 5 th edition PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com Kamra animat

5. 4 Create WBS is – • Process of subdividing project deliverables and project work into smaller/more manageable components • Decomposition of work to be executed by project team • Each descending level of WBS represents an increasingly detailed definition of project work • WBS organizes and defines total scope of project and represents work specified in the approved Project Scope Statement • Work Packages are the lowest level WBS components • Work Package can be scheduled, cost estimated, monitored and controlled • Work in a WBS refers to work products or deliverables which is a result of the efforts PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

5. 4. 1 Create WBS Inputs and Outputs • Class Group Activity – 15 Minutes – Divide Class into 3 groups (3 to 4 students in each group) – Discuss and brainstorm the inputs/outputs – Present your inputs/outputs to the rest of the teams – Check and compare your inputs/outputs with ® PMBOK Guide 5 th edition PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com Kamra animat

Source: http: //www. hperthot. com/pm_wbs. htm PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

Source: http: //www. rff. com/wbs 1. htm PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

Advantages Of WBS • Provides project team with an understanding of all tasks associated with the overall project plan • Facilitates communications and co-operation between and among project team and stakeholders • Indicates the impact of their work on the project as a whole and helps prevents changes • Provides basis for estimating staff, cost, time… • Justifies need for staff, cost, time. . • Helps team members to see the roles PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

Exercise • Exercise Duration - 30 Minutes • Select a project and break it into various tasks as discussed in previous slides PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

5. 5 Validate Scope is the – • Process of formalizing acceptance of completed project deliverables • Reviews deliverables with customer or sponsor to ensure satisfactory completion • Scope verification is acceptance of the deliverables while Quality control on the other hand is concerned with correctness of deliverables and meeting quality requirements specified for the deliverables • Quality control is generally performed before scope verification; can also be performed in parallel • Main outputs are Accepted deliverables PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

5. 5. 1 Validate Scope Inputs and Outputs • Class Group Activity – 15 Minutes – Divide Class into 3 groups (3 to 4 students in each group) – Discuss and brainstorm the inputs/outputs – Present your inputs/outputs to the rest of the teams – Check and compare your inputs/outputs with PMBOK® Guide 5 th edition PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com Kamra animat

5. 6 Control Scope is the – • Process of monitoring status of project/product scope • Manages changes to the scope baseline • Ensures that all requested changes, recommended corrective or preventive actions are processed through Perform Integrated Change Control process • Manages actual changes when they occur • Uncontrolled changes are often referred to as project scope creep • Change is inevitable; mandates some type of change control process • Main output is Work Performance Measurements PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

5. 6. 1 Control Scope Inputs and Outputs • Class Group Activity – 15 Minutes – Divide Class into 3 groups (3 to 4 students in each group) – Discuss and brainstorm the inputs/outputs – Present your inputs/outputs to the rest of the teams – Check and compare your inputs/outputs with ® PMBOK Guide 5 th edition PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com Kamra animat

Common Problems: Project Management • Manager task not effectively implemented • Work breakdown structure too generic to be meaningful • Gantt chart ignored • Poor effort estimates • Team effort doesn’t buy into plan PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

Chapter Summary 1. Project Scope Management • Purpose • Importance 2. Scope Management processes: a. Plan Scope Management b. Collect Requirements c. Define Scope d. Create WBS e. Validate Scope f. Control Scope 3. Plan Scope Management: • Scope Management Plan • Requirements Management Plan PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

Chapter Summary 4. Collect Requirements • Requirements Documentation • Requirements Traceability Matrix 5. Define Scope • Project Scope Statement 6. Create WBS • WBS 7. Validate Scope • Accepted Deliverables 8. Control Scope • Work Performance Information and Change Requests PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

End of Chapter Question 1: Which one of the following is not a process in Scope Management? A. B. C. D. Plan Scope Management Create WBS Verify Scope Collect Requirements PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

End of Chapter Question 2: In which process is the Project Scope Statement created? A. B. C. D. Create WBS Create Project Scope Statement Plan Scope Management Define Scope PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

End of Chapter Question 3: The project manager has detected that the client has added more work to the project. In which process is the project manager functioning? A. B. C. D. Change Control Scope Plan Scope Management Validate Scope PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

End of Chapter Question 4: Project work is broken down into manageable tasks using which technique? A. B. C. D. Clustering Segmentation Decomposition Deconstruction PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com

End of Chapter Question 5: A hierarchical structure that contains manageable units of work called work packages that can be used to estimate time and cost is called: A. B. C. D. WBS Project Scope Statement Requirements Traceability Matrix Project Management Plan PMP, CAPM, Pg. MP, PMI-SP , PMI-RMP, OPM 3 and PMBOK are registered marks of Project Management Institute, Inc Inov 8 Solutions Inc – Quality Educational Services For Professionals www. Inov 8 Solutions. com