Chapter 5 Organizing Files and Folders Organizing Files

Chapter 5 Organizing Files and Folders

Organizing Files and Folders • FAQs: – How do I get a list of my files? – How do I navigate to different folders and storage devices? – Can I create my own libraries and folders? – How do I change the names of files and folders? – How do I move files and folders? – How do I copy files and folders? – What if I run out of disk space? Practical PC 6 th Edition Chapter 5 2

How do I get a list of my files? • To access a list of files and tools for organizing those files, open the Start menu and click then click Computer – Change file or folder names – Move files to different folders – Move folders to different storage devices – Delete individual files or entire folders – Organize your libraries Practical PC 6 th Edition Chapter 5 3

How do I get a list of my files? Practical PC 6 th Edition Chapter 5 4

How do I get a list of my files? • The navigation pane contains a variety of additional elements: – Favorites – Public folders – Homegroup Practical PC 6 th Edition Chapter 5 5

How do I navigate to different folders and storage devices? • An address bar at the top of the window helps you keep track of the file path – A path is a device letter, folder, subfolder, file name, and extension – C: My DocumentsEssaysMacbeth. docx • Double-clicking a folder in the navigation pane displays additional levels of folders • Single-clicking a library or folder displays the files it contains Practical PC 6 th Edition Chapter 5 6

How do I navigate to different folders and storage devices? Practical PC 6 th Edition Chapter 5 7

Can I create my own libraries and folders? • To create a new folder, right-click a folder, select New, and then select Folder • Libraries contain pointers to files stored elsewhere on your hard disk – Like an index in a book Practical PC 6 th Edition Chapter 5 8

Can I create my own libraries and folders? Practical PC 6 th Edition Chapter 5 9

How do I change the name of files and folders? • To rename a file, right-click it, select Rename, and then type the new name. • Another way to rename the file is to click the file name, then click it again. After a brief pause, you can set the new name • Be careful not to change file extensions Practical PC 6 th Edition Chapter 5 10

How do I change the name of files and folders? Practical PC 6 th Edition Chapter 5 11

How do I move files and folders? • As a reminder, the key to organizing your files is a wellstructured folder system. Some tips: – Always store your files in a folder not in the root directory – Store your personal files in predefined folders – Store files to share in public folders – Create subfolders to group files by project – Do not store data files with program modules • When you move a file, you “cut” it from its current location and “paste” it into its new location Practical PC 6 th Edition Chapter 5 12

How do I move files and folders? Practical PC 6 th Edition Chapter 5 13

How do I copy files and folders? • To copy a single file or folder: – Right-click on the file to select it – Select Copy from the shortcut menu – Select the destination location and click Paste • To copy multiple files: – For files in a series, select the first file then hold down the Shift key and select the last file – For files not listed contiguously, hold the Ctrl key while you select each file Practical PC 6 th Edition Chapter 5 14

How do I copy files and folders? Practical PC 6 th Edition Chapter 5 15

What if I run out of disk space? • To free up disk space: – Empty the Recycle Bin – Uninstall software that you no longer use – Delete data files you no longer need Practical PC 6 th Edition Chapter 5 16

What if I run out of disk space? Practical PC 6 th Edition Chapter 5 17

Hardware: CDs, DVDs, and Blu-ray discs • Optical storage technology records data as microscopic light and dark spots on a layer beneath the surface of specially coated disks – Pits and lands • Optical media include CDs, DVDs, and Blu-ray discs • CDs originally contained only music albums – CD-ROM – CD-RW Practical PC 6 th Edition Chapter 5 18

Hardware: CDs, DVDs, and Blu-ray discs • DVDs are storage and distribution media originally designed to replace VHS video tape – Same physical size as CD, but it holds more data • DVD-ROM • DVD-R • DVD+R • DVD-RW • DVD+RW • A Blu-ray disc (BD) offers high-capacity storage for highdefinition video and computer data Practical PC 6 th Edition Chapter 5 19

Hardware: CDs, DVDs, and Blu-ray discs Practical PC 6 th Edition Chapter 5 20

Hardware: CDs, DVDs, and Blu-ray discs • Windows 7 makes it easy to burn a CD, DVD, or Blu-ray disc • Live File System is like working with a USB flash drive; discs can be changed at any time • Mastered discs can only be recorded to in a single session Practical PC 6 th Edition Chapter 5 21

Hardware: CDs, DVDs, and Blu-ray discs Practical PC 6 th Edition Chapter 5 22

Are deleted files legally garbage? • What do you think? – Have you ever used file shredder software? – Do you agree with the U. S. Supreme Court ruling that curbside garbage is in the public domain? – Are you familiar with the laws in your country or state that limit access to the data on your computer? Practical PC 6 th Edition Chapter 5 23