Chapter 4 Interpersonal Communication The Communication Process Noise

Chapter 4 ¡ Interpersonal Communication

The Communication Process Noise E N V Sender I R O N M E N T Receiver Channel Message Noise Feedback E N V I R O N M E N T

Relationship Building ¡ ¡ Communication is a vehicle for building relationships Sorenson, De. Bord, and Ramirez say we establish relationships along two primary dimensions l l Dominate-subordinate (control) Cold-warm

Communication Dimensions of Establishing a Relationship Dominant Personal Impersonal Warm Cold Accepting Supportive Subordinate

Nonverbal Communication ¡ ¡ The transmission of messages through means other than words Nonverbal messages sometimes l l Accompany verbal messages Stand alone

How We Communicate a Message

Modes of Transmission Environment – setting; furniture ¡ Interpersonal Distance ¡

Modes of Transmission Posture ¡ Hand Gestures ¡ Facial Expressions and Eye Contact ¡ Voice Quality ¡ Personal Appearance ¡ Attention Paid to the Other Person ¡

Improve Nonverbal Communication Get some feedback on your body language ¡ Learn to relax when communicating ¡ Use gestures, but don’t overdo it ¡ Avoid using the same gesture indiscriminately ¡ Practice role-playing ¡ Use mirroring to establish rapport ¡

Mirroring ¡ Subtly imitating someone Imitate breathing pattern ¡ Adopt voice speed ¡ Imitate gestures ¡ Adopt style of dress ¡

Communication Barriers ¡ Barriers occur when message is Complex ¡ Emotionally arousing ¡ Conflicting with receiver’s mental set ¡

Overcoming Communication Problems ¡ Understand the receiver l l l Develop empathy Recognize what motivates the receiver Understand the other persons frame of reference

Overcoming Communication Problems ¡ Minimize defensive communication l l Blaming Denial

Overcoming Communication Problems ¡ Use multiple channels l l In-person E-mail Phone call Letter

Overcoming Communication Problems ¡ Get and give both verbal and nonverbal feedback l Ask for feedback so a dialogue takes place; it builds trust l Give feedback to provide reinforcement to the sender

Overcoming Communication Problems ¡ Display a positive attitude l You will appear more credible and trustworthy

Overcoming Communication Problems ¡ Use persuasive communication l Ten suggestions in your book on pages 75 -77.

Overcoming Communication Problems ¡ Listen actively l l l Empathize Summarize Use supportive body language ¡ See figure 4 -5 on page 78.

Listening Traps ¡ Do Self-Assessment Quiz 4 -2 on p. 79

Prepare for Stressful Conversations Rehearse how you will share bad news ¡ Practice temperate phrasing (tact) ¡ Be clear about what you mean ¡ l Example: We can’t use your product because it lacks three features that we need.

Overcoming Communication Problems ¡ Metacommunicate! l Communicate about your communication

Overcoming Communication Problems ¡ Recognize gender differences in communication style

Gender Differences ¡ ¡ ¡ Women use conversation to build rapport Men prefer to talk to preserve independence by showing knowledge and skill Women want empathy, not solutions Men prefer to work out problems alone, while women like to talk out solutions with another person Women are more likely to compliment a coworker Men are more likely to criticize a coworker

Gender Differences Men tend to be more directive and women more polite ¡ Women tend to give in to maintain a relationship ¡ Men are more interested than women in calling attention to their accomplishments ¡ Men tend to dominate discussions during meetings ¡

A Challenge for You Be more aware of how you communicate at work ¡ Watch others and see if you can discern some patterns ¡ Men-try being more empathetic ¡ Women-try being more direct ¡