Chapter 4 Completing the Accounting Cycle Financial Accounting

Chapter 4 Completing the Accounting Cycle Financial Accounting, IRFS Weygandt Kimmel Kieso Slide 4 -1

Study Objectives 1. Prepare a worksheet. 2. Explain the process of closing the books. 3. Describe the content and purpose of a post-closing trial balance. 4. State the required steps in the accounting cycle. 5. Explain the approaches to preparing correcting entries. 6. Identify the sections of a classified statement of financial position. Slide 4 -2

Completing the Accounting Cycle Using a Worksheet Closing the Books Steps in preparation Preparing closing entries Preparing financial statements Posting closing entries Preparing adjusting entries Slide 4 -3 Preparing a postclosing trial balance Summary of Accounting Cycle Classified Statement of Financial Position Reversing entries —An optional step Intangible assets Property, plant, and equipment Correcting entries—An avoidable step Long-term investments Current assets Equity Non-current liabilities Current liabilities

Using A Worksheet A multiple-column form used in preparing financial statements. Not a permanent accounting record. Five step process. Use of worksheet is optional. Slide 4 -4 SO 1 Prepare a worksheet.

Steps in Preparing a Worksheet Illustration 4 -1 Slide 4 -5 SO 1 Prepare a worksheet.

Steps in Preparing a Worksheet Illustration: Slide 4 -6 Illustration 4 -2 Preparing a trial balance SO 1 Prepare a worksheet.

Steps in Preparing a Worksheet 1. Prepare a Trial Balance on the Worksheet Trial balance amounts come directly from ledger accounts. Include all accounts with balances. Slide 4 -7 SO 1 Prepare a worksheet.

Steps in Preparing a Worksheet Illustration 3 -22 General journal showing adjusting entries Adjusting Journal Entries (Chapter 3) Slide 4 -8 SO 1 Prepare a worksheet.

Steps in Preparing a Worksheet 2. Enter the Adjustments in the Adjustments Columns (a) (b) (d) (g) (a) (b) (e) (c) (e) (f) (g) Slide 4 -9 Adjustments Key: (a) Supplies Used. (b) Insurance Expired. (c) Depreciation Expensed. (d) Service Revenue Earned. (e) Service Revenue Accrued. (f) Interest Accrued. (g) Salaries Accrued. Enter adjustment amounts, total adjustments columns, and check for equality. Add additional accounts as needed. SO 1 Prepare a worksheet.

Steps in Preparing a Worksheet 3. Complete the Adjusted Trial Balance Columns (a) (b) (d) (g) (a) (b) (e) (c) (e) (f) (g) Slide 4 -10 Total the adjusted trial balance columns and check for equality. SO 1 Prepare a worksheet.

Steps in Preparing a Worksheet 4. Extend Amounts to Financial Statement Columns (a) (b) (d) (g) (a) (b) (e) (c) (e) (f) (g) Slide 4 -11 Extend all revenue and expense account balances to the income statement columns. SO 1 Prepare a worksheet.

Steps in Preparing a Worksheet 4. Extend Amounts to Financial Statement Columns (a) (b) (d) (g) (a) (b) (e) (c) (e) (f) (g) Slide 4 -12 Extend all asset, liability, and equity account balances to the statement of financial position columns. SO 1 Prepare a worksheet.

Steps in Preparing a Worksheet 5. Total Columns, Compute Net Income (Loss) (a) (b) (d) (g) (a) (b) (e) (c) (e) (f) (g) Slide 4 -13 Compute Net Income or Net Loss. SO 1 Prepare a worksheet.

Steps in Preparing a Worksheet Review Question Net income is shown on a worksheet in the: a. income statement debit column only. b. statement of financial position debit column only. c. income statement credit column and statement of financial position debit column. d. income statement debit column and statement of financial position credit column. Slide 4 -14 SO 1 Prepare a worksheet.

Preparing Financial Statements from a Worksheet Income statement is prepared from the income statement columns. Statement of financial position and retained earnings statement are prepared from the statement of financial position columns. Companies journalize and post adjusting entries. Slide 4 -15 SO 1 Prepare a worksheet.

Preparing Financial Statements from a Worksheet Illustration 4 -4 Slide 4 -16 SO 1 Prepare a worksheet.

Preparing Financial Statements from a Worksheet Illustration 4 -4 Slide 4 -17 SO 1 Prepare a worksheet.

Preparing Financial Statements from a Worksheet Illustration 4 -4 Slide 4 -18

Preparing Adjusting Entries from a Worksheet Adjusting Entries The adjusting entries are prepared from the adjustments columns of the worksheet. Journalizing and posting of adjusting entries follows the preparation of financial statements when a worksheet is used. Slide 4 -19 SO 1 Prepare a worksheet.

Preparing Adjusting Entries from a Worksheet Illustration 3 -22 General journal showing adjusting entries Adjusting Journal Entries (Chapter 3) Slide 4 -20 SO 1 Prepare a worksheet.

Closing the Books At the end of the accounting period, the company makes the accounts ready for the next period. Illustration 4 -5 Slide 4 -21 SO 2 Explain the process of closing the books.

Closing the Books Closing entries formally recognize, in the general ledger, the transfer of net income (or net loss) and dividends to Retained Earnings. Closing entries are only at the end of the annual accounting period. Slide 4 -22 SO 2 Explain the process of closing the books.

Closing the Books Note: Dividends are closed directly to Retained Earnings and not to Income Summary because Dividends are not an expense. Slide 4 -23 Illustration 4 -6 Retained Earnings is a permanent account; all other accounts are temporary accounts. SO 2

Closing the Books Illustration 4 -7 Closing entries journalized Closing entries need to be posted Slide 4 -24

Closing the Books Illustration 4 -8 Posting of closing entries Posting closing entries Slide 4 -25

Preparing a Post-Closing Trial Balance Purpose is to prove the equality of the permanent account balances after journalizing and posting of closing entries. Temporary accounts will have zero balances. Illustration 4 -9 Slide 4 -26 SO 3

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Summary of the Accounting Cycle Illustration 4 -12 1. Analyze business transactions Slide 4 -28 9. Prepare a post-closing trial balance 2. Journalize the transactions 8. Journalize and post closing entries 3. Post to ledger accounts 7. Prepare financial statements 4. Prepare a trial balance 6. Prepare an adjusted trial balance 5. Journalize and post adjusting entries SO 4 State the required steps in the accounting cycle.

Correcting Entries—An Avoidable Step Correcting entries are unnecessary if the records are error-free. are made whenever an error is discovered. must be posted before closing entries. Instead of preparing a correcting entry, it is possible to reverse the incorrect entry and then prepare the correct entry. Slide 4 -29 SO 5 Explain the approaches to preparing correcting entries.

Correcting Entries—An Avoidable Step Illustration (Case 1): On May 10, Mercato Co. journalized and posted a $50 cash collection on account from a customer as a debit to Cash $50 and a credit to Service Revenue $50. The company discovered the error on May 20, when the customer paid the remaining balance in full. Incorrect entry Cash Correcting entry Slide 4 -30 50 Service revenue 50 50 Accounts receivable Service revenue Accounts receivable 50 50 50 SO 5 Explain the approaches to preparing correcting entries.

Correcting Entries—An Avoidable Step Illustration (Case 2): On May 18, Mercato purchased on account office equipment costing $450. The transaction was journalized and posted as a debit to Delivery Equipment $45 and a credit to Accounts Payable $45. The error was discovered on June 3. Incorrect entry Correcting entry Slide 4 -31 Delivery equipment 45 Accounts payable 45 Office equipment Accounts payable 450 Office equipment Delivery equipment Accounts payable 450 45 405 SO 5 Explain the approaches to preparing correcting entries.

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The Classified Statement of Financial Position Presents a snapshot at a point in time. To improve understanding, companies group similar assets and similar liabilities together. Standard Classifications Assets Illustration 4 -17 Equity and Liabilities Intangible assets Equity Property, plant, and equipment Non-current liabilities Long-term investments Current liabilities Current assets Slide 4 -33 SO 6 Identify the sections of a classified statement of financial position.

The Classified Statement of Financial Position Intangible Assets that do not have physical substance. Slide 4 -34 SO 6 Identify the sections of a classified statement of financial position.

The Classified Statement of Financial Position Property, Plant, and Equipment Long useful lives. Currently used in operations. Depreciation - allocating the cost of assets to a number of years. Accumulated depreciation - total amount of depreciation expensed thus far in the asset’s life. Slide 4 -35 SO 6 Identify the sections of a classified statement of financial position.

₩ The Classified Statement of Financial Position Property, Plant, and Equipment Illustration 4 -20 (in billions) Slide 4 -36 SO 6 Identify the sections of a classified statement of financial position.

The Classified Statement of Financial Position Long-Term Investments in stocks and bonds of other companies. Investments in long-term assets such as land or buildings that a company is not currently using in its operating activities. Slide 4 -37 SO 6 Identify the sections of a classified statement of financial position.

The Classified Statement of Financial Position Current Assets that a company expects to convert to cash or use up within one year or the operating cycle, whichever is longer. Operating cycle is the average time it takes from the purchase of inventory to the collection of cash from customers. Slide 4 -38 SO 6 Identify the sections of a classified statement of financial position.

The Classified Statement of Financial Position Current Assets Illustration 4 -22 Slide 4 -39 SO 6 Identify the sections of a classified statement of financial position.

The Classified Statement of Financial Position Review Question Cash, and other resources that are reasonably expected to be realized in cash or sold or consumed in the business within one year or the operating cycle, are called: a. Current assets. b. Intangible assets. c. Long-term investments. d. Property, plant, and equipment. Slide 4 -40 SO 6 Identify the sections of a classified statement of financial position.

The Classified Statement of Financial Position Equity Proprietorship - one capital account. Partnership - capital account for each partner. Corporation – Share Capital and Retained Earnings. Illustration 4 -23 Slide 4 -41 SO 6 Identify the sections of a classified statement of financial position.

The Classified Statement of Financial Position Non-current Liabilities Obligations a company expects to pay after one year. Slide 4 -42 SO 6 Identify the sections of a classified statement of financial position.

The Classified Statement of Financial Position Review Question Which of the following is not a non-current liability? a. Bonds payable b. Current maturities of long-term obligations c. Long-term notes payable d. Mortgages payable Slide 4 -43 SO 6 Identify the sections of a classified statement of financial position.

The Classified Statement of Financial Position Review Question Which of the following is not a non-current liability? a. Bonds payable b. Current maturities of long-term obligations c. Long-term notes payable d. Mortgages payable Slide 4 -44 SO 6 Identify the sections of a classified statement of financial position.

The Classified Statement of Financial Position Current Liabilities Obligations the company is to pay within the coming year. Usually list notes payable first, followed by accounts payable. Other items follow in order of magnitude. Liquidity - ability to pay obligations expected to be due within the next year. Slide 4 -45 SO 6 Identify the sections of a classified statement of financial position.

The Classified Statement of Financial Position Current Liabilities Slide 4 -46 SO 6 Identify the sections of a classified statement of financial position.

Understanding U. S. GAAP Completing the Accounting Cycle Key Differences Procedures used to prepare the worksheet are the same for all companies under both IFRS and GAAP. Both GAAP and IFRS are consistent regarding the type of financial statements prepared. IFRS requires that specific items be reported on the statement of financial position, whereas no such general standard exists in GAAP. Slide 4 -47

Understanding U. S. GAAP Completing the Accounting Cycle Similarities o Both require note disclosures on accounting policies and judgments. o Comparative prior period information must be presented and financial statements must be prepared annually. o Current/noncurrent classification for assets and liabilities is normally required. o Like IFRS, a classified statement of financial position is usually used under GAAP. Slide 4 -48

Understanding U. S. GAAP Completing the Accounting Cycle Key Differences IFRS companies may report PP&E first in their statements of financial position. This presentation is not used under GAAP. Under IFRS, companies, under certain conditions, can report property, plant and equipment at cost or at fair value. While the use of the term “reserve” is discouraged by GAAP, it is used extensively under IFRS. Slide 4 -49

Understanding U. S. GAAP Completing the Accounting Cycle Looking to the Future The IASB and FASB are working on a project to converge their standards related to financial statement presentation. Proposal is that each of the statements will be organized in the same format. The same classifications used in the statement of financial position would also be used in the income statement and the statement of cash flows. Slide 4 -50

APPENDIX Reversing Entries It is often helpful to reverse some of the adjusting entries before recording the regular transactions of the next period. Companies make a reversing entry at the beginning of the next accounting period. Each reversing entry is the exact opposite of the adjusting entry made in the previous period. The use of reversing entries does not change the amounts reported in the financial statements. Slide 4 -51 SO 7 Prepare reversing entries.

APPENDIX Reversing Entries Illustration: To illustrate the optional use of reversing entries for accrued expenses, we will use the salaries expense transactions for Pioneer Advertising Agency. 1. October 26 (initial salary entry): Pioneer pays $4, 000 of salaries earned between October 15 and October 26. 2. October 31 (adjusting entry): Salaries earned between October 29 and October 31 are $1, 200. The company will pay these in the November 9 payroll. 3. November 9 (subsequent salary entry): Salaries paid are $4, 000. Of this amount, $1, 200 applied to accrued wages payable and $2, 800 was earned between November 1 and November 9. Slide 4 -52 SO 7 Prepare reversing entries.

APPENDIX Reversing Entries Illustration 4 A-1 With Reversing Entries (per appendix) Oct. 26 Initial Salary Entry Same entry Adjusting Entry Oct. 31 Same entry Oct. 31 Closing Entry Same entry Reversing Entry Nov. 1 Salaries payable Salaries expense 1, 200 Subsequent Salary Entry Nov. 9 Slide 4 -53 Salaries expense Cash 4, 000 SO 7 Prepare reversing entries.

APPENDIX Reversing Entries Illustration 4 A-2 Postings with reversing entries Slide 4 -54 SO 7 Prepare reversing entries.

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