Chapter 3 Application Software 1 Chapter 3 Objectives

Chapter 3 Application Software 1

Chapter 3 Objectives Identify the categories of application software Identify the key features of widely used home, personal, and educational programs Explain how to work with application software Identify the types of application software used in communications Identify the key features of widely used business programs Describe the function of several utility programs Identify the key features of widely used Describe the learning aids available for application software graphics and multimedia programs 2

Application Software What is application software? Ø Programs designed to make users more productive p. 100 Fig. 3 -1 3

Application Software How is software distributed? Ø Ø Ø p. 101 Packaged software, mass-produced, copyrighted retail software Custom software, performs functions specific to a business or industry Open source software, provided for use, modification, and redistribution Shareware, distributed free for trial period Freeware, copyrighted software provided at no cost Public-domain software, freeware with no copyright restrictions Next 4

Application Software What is system software? Ø Ø Programs that control the operations of the computer Serves as the interface between the user, the application software, and the computer’s hardware p. 101 Fig. 3 -2 Next 5

Application Software How do you start an application? Ø Ø From the desktop, click the Start button, point to All Programs, and click the name of the application The program’s instructions load into memory Application Start button p. 102 Fig. 3 -3 All Programs Next 6

Application Software What is a window? Ø A rectangular area of the screen that displays a program, data, and/or information Menu Bar p. 103 Fig. 3 -3 Next 7

Application Software What is a dialog box? Ø A window that provides information, presents available options, or requests a response p. 103 Fig. 3 -3 Next 8

Business Software What is business software? Ø Software that assists people in becoming more effective and efficient p. 104 Fig. 3 -4 Next 9

Business Software What is word processing software? Ø Allows users to create and manipulate text and graphics § Clip art is a collection of graphics that you can insert in documents Click to view Web Link, click Chapter 3, Click Web Link from left navigation, then click Word Processing Software p. 105 Fig. 3 -5— Slide 10 of 42 below Chapter 3 Next 10

Business Software What is a font? Ø Ø Ø A name assigned to a specific design of characters Font size specifies the size of the characters in a particular font in points (a single point is about 1/72 of an inch in height) Font style adds emphasis to a font such as bold, italic, and underline p. 106 Fig. 3 -6 Next 11

Business Software What is spreadsheet software? Ø Ø Ø Organizes data Performs calculations and recalculates when data changes Charting capabilities = A 1+B 2 (*C 12) = D 1+E 2 (*F 12) = SUM (C 12: Y 12) Click to view Web Link, click Chapter 3, Click Web Link from left navigation, then click Spreadsheet Software below Chapter 3 p. 107 Next 12

Business Software How is a spreadsheet organized? Columns identified by letters Ø Rows identified by numbers Ø A cell is the intersection of a column and row Ø p. 107 Fig. 3 -7 Next 13

Business Software What is a function? Ø A predefined formula that performs common calculations =B 10+B 11+B 12+B 13+B 14 =SUM(B 10: B 14) p. 107 Next 14

Business Software What is charting? Ø Allows you to display spreadsheet data in graphical form p. 108 Fig. 3 -8 Next 15

Business Software What is database software? Allows you to create and manage data Add, change, delete, sort, and retrieve data p. 108 Next 16

Business Software What are the parts of a database? Ø Ø Ø A table contains records A record is a row in a table that contains data about a given person, product, object, or event A field is a column in a table that contains a specific category of data within a record p. 108 Fig. 3 -9 Next 17

Business Software How do you extract information from a database? Run queries to retrieve data p. 109 Can be sent as a report to the printer Next 18

Business Software What is presentation graphics software? Ø Ø Used to create visual aids for presentations A presentation is sometimes called a slide show Click to view Web Link, click Chapter 3, Click Web Link from left navigation, then click Presentation Graphics Software below p. 1093 Fig. 3 Chapter 10 Next 19

Business Software What is note taking software? Ø Ø Enables users to enter typed text, handwritten comments, drawings, or sketches anywhere on the page Notes are organized like a notebook p. 110 Fig. 3 -11 – Slide 20 or 42 Next 20

Business Software What is Personal Information Manager software? Ø Allows PDA users to help users organize personal information § Ø p. 110 Calendar, address book, notepad, and synchronization with desktop computer In addition to PIM software, a huge variety of business software is available for PDAs Next 21

Business Software What can you do with PDA business software? Create documents and worksheets Manage databases and lists Manage budgets and finances Plan travel routes p. 110 Create slide shows View and edit photographs Compose and read e-mail messages Take notes Read electronic books Send instant messages Browse the Web Next 22

Business Software What is a software suite? A collection of individual applications sold as a single package Two major advantages: lower cost p. 110 ease of use Next 23

Business Software What is project management software? Ø Allows you to plan, schedule, track, and analyze the events, resources, and costs of a project p. 111 Fig. 312 Next 24

Business Software What is accounting software? Ø Helps companies record and report their financial transactions p. 111 Fig. 3 -13 –slide 25 or 42 Next 25

Business Software What is document management software? Ø Provides a means for sharing, distributing, and searching through documents by converting them into a format that can be viewed by any user p. 111 Fig. 314 Next 26

Business Software What is enterprise computing software? Ø Ø p. 112 A large organization requires special computing solutions because of its size and large geographical distribution Each functional unit has specialized software requirements Next 27

Graphics and Multimedia Software What are some popular graphics and multimedia software products? p. 112 Fig. 315 Next 28

Graphics and Multimedia Software What is computer-aided design (CAD)? Ø Software that allows you to create engineering, architectural, and scientific designs p. 113 Fig. 316 Next 29

Graphics and Multimedia Software What is desktop publishing (DTP) software? Ø Enables you to design and produce sophisticated documents that contain text, graphics, and many colors p. 113 Fig. 3 -17 --Slide 30 of 42 -- Next 30

Graphics and Multimedia Software What is paint/image editing software? Ø Ø Used to create and modify graphical images Sometimes called illustration software p. 113 Fig. 318 Next 31

Graphics and Multimedia Software What is video and audio editing software? Ø Ø Video editing software allows you to modify a segment of a video, called a clip Audio editing software allows you to modify audio clips p. 114 Fig. 319 Next 32

Graphics and Multimedia Software What is multimedia authoring software? Ø Allows you to combine text, graphics, audio, video, and animation into an interactive presentation p. 114 Fig. 320 Next 33

Graphics and Multimedia Software What is Web page authoring software? Ø Allows users of all skill levels to create Web pages § Some application software programs include Web page authoring programs video audio p. 114 graphical images animation organize manage maintain Web pages and/or Web sites Next 34

Software for Home, Personal, and Educational Use What software products are available for home, personal, and educational use? Click to view Web Link, click Chapter 3, Click Web Link from left navigation, then click Tax Preparation Software, Personal DTP Software, and Entertainment p. 115 - 120 Software Figs. 3 -23– 3 -31– Slide 35 below Chapter 3 of 42 Next 35

Application Software for Communications What software facilitates communication? E-mail FTP p. 121 Fig. 332 Web browsers Newsgroups Chat rooms Instant messaging Video conferencing Blogging Next 36

Popular Utility Programs What are some widely used stand-alone utility programs? Antivirus Program Personal Firewall File Compression p. 122 Fig. 3 -33 Spyware Remover Backup Internet Filters CD/DVD Burning File Manager PC Maintenance Next 37

Learning Aids and Support Tools for Application Software What is Online Help? Ø Electronic equivalent of a user manual p. 122 Fig. 334 Next 38

Learning Aids and Support Tools for Application Software What is Web-based Help? Ø Ø Ø p. 122 A Web site linked from Online Help Provides updates and more resources to respond to technical issues about a program Some Web sites contain chat rooms where a user can talk directly with a technical support person Next 39

Learning Aids and Support Tools for Application Software How can I learn more about a software package? Ø Ø Ø Books Web School p. 123 Fig. 3 -35 – slide 40 of 42 Next 40

Learning Aids and Support Tools for Application Software What is Web-based training (WBT)? Ø Self-directed, self-paced instruction on a topic on the Web Click to view Web Link, click Chapter 3, Click Web Link from left navigation, then click Distance Learning below Chapter 3 p. 123 Fig. 336 Next 41

Summary of Application Software Application software Software for communications Business software Popular utility programs Graphics and multimedia software Software for home, personal, and educational use Chapter 3 Complete Learning aids and support tools within an application 42