Chapter 25 CHAPTER 25 LINKS TO OBJECTIVES Table

Chapter 25

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT END Signature: Microsoft Word 2003 UNIT 6: SHARING AND PUBLISHING INFORMATION CREATING SPECIALIZED TABLES AND INDEXES 25 -2 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT Performance Objectives • Create, compile, and update a table of contents • Insert a table of contents in a frame • Create, compile, and update an index • Create, compile, and update a table of figures • Create, compile, and update a table of authorities END 25 -3 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review Compiling a Table of Contents apply styles to text that will be included in the table of contents Insert, Reference, Index and Tables make desired changes click BACK NEXT END 25 -4 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review Compiling a Table of Contents…/2 Table of contents is considered to be a field - clicking it displays a gray background To delete, select the entire table and press the Delete key. automatically identifies headings as hyperlinks BACK NEXT END 25 -5 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT Assigning Levels If you want to identify headings for a table of contents but you do not want the heading style formatting applied, assign an outline level. select desired level from Outline Level button on the Outlining toolbar position insertion point END 25 -6 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT END Inserting a Table of Contents in a Frame can use the items in the table of contents to navigate Format, Frames, Table of Contents in Frame Ctrl + click desired heading 25 -7 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review Marking Entries as Fields Another method for marking text for a table of contents. select text press Alt + Shift + O click automatically displays nonprinting characters and inserts a field code after selected text BACK NEXT END 25 -8 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT 25 -9 END Marking Entries as Fields…/2 If you mark the table of content entries as fields, you will need to activate the Table entry fields option when compiling the table of contents. Insert, Reference, Index and Tables click to insert a check mark Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review Updating a Table of Contents click anywhere within the current table of contents on Outlining toolbar OR press F 9 select option BACK NEXT END 25 -10 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review Creating an Index select text press Alt + Shift + X type Index information (case sensitive) select options select page number format BACK NEXT END click Mark or Mark All 25 -11 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review Compiling an Index Position insertion point at the end of the document, below the page break. Insert, Reference, Index and Tables select options BACK NEXT END 25 -12 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 Updating or Deleting an Index LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review update with F 9 delete with the Delete key BACK NEXT END 25 -13 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review Creating a Concordance File For words that appear frequently in a document. - saves you from having to mark each reference set up as a two-column table words you want in the index BACK NEXT END 25 -14 Copyright 2003, Paradigm Publishing Inc. main entry and subentry (separated by a colon)

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT 25 -15 END Creating a Concordance File…/2 After a concordance file has been created and saved, it can be used to quickly mark text for an index. Insert, Reference, Index and Tables Word searches and marks the document. - insert Index as described earlier select concordance file Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT Creating a Table of Figures A list (table) of figures allows the reader to quickly locate a specific figure. The easiest method is to mark figure names as captions and then use the caption names to create the table. Insert, Reference, Caption END 25 -16 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 Compiling a Table of Figures LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review Insert, Reference, Index and Tables select options BACK NEXT END 25 -17 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 Updating or Deleting a Table of Figures LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT update with F 9 delete with the Delete key END 25 -18 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review Creating a Table of Authorities A list of citations identifying the pages where citations appear in a legal brief or other legal document. - find first occurrence of the citation, mark it as a full citation with the complete name, and then specify a short citation select text press Alt + Shift + I edit and format as you want it to appear in table select Category Mark or Mark All BACK NEXT edit and format so it matches the short citation you want Word to search for END 25 -19 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 Compiling a Table of Authorities LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review Insert, Reference, Index and Tables select options BACK NEXT END 25 -20 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 Updating or Deleting a Table of Authorities LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT update with F 9 delete with the Delete key END 25 -21 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT Commands Review How do you display the Index and Tables dialog box? Insert, Reference, Index and Tables END 25 -22 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT Commands Review How do you display the Mark Table of Contents Entry dialog box? press Alt + Shift + O END 25 -23 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT Commands Review How do you insert table of contents in a frame? Format, Frames, Table of Contents in Frame END 25 -24 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review How do you update the table of contents? on Outlining toolbar OR press F 9 BACK NEXT END 25 -25 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT Commands Review How do you display the Mark Index Entry dialog box? press Alt + Shift + X END 25 -26 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT Commands Review How do you update the index? Table of figures? Table of authorities? update with F 9 END 25 -27 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT Commands Review How do you display the Captions dialog box? Insert, Reference, Caption END 25 -28 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT Commands Review How do you display the Mark Citation dialog box? press Alt + Shift + I END 25 -29 Copyright 2003, Paradigm Publishing Inc.

CHAPTER 25 Coming Next LINKS TO OBJECTIVES • Table of Contents in a Frame • Index • Table of Figures • Table of Authorities • Commands Review BACK NEXT END PREPARING FORMS 25 -30 Copyright 2003, Paradigm Publishing Inc.