Chapter 23 The Voucher System 2010 Prentice Hall

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Chapter 23 The Voucher System © 2010 Prentice Hall Business Publishing, College Accounting: A

Chapter 23 The Voucher System © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater

Learning Objective 1 Preparing vouchers, recording them in a voucher register, and recording payment

Learning Objective 1 Preparing vouchers, recording them in a voucher register, and recording payment of vouchers in a check register © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-1

Voucher Written authorization form that is used for every cash payment the company makes

Voucher Written authorization form that is used for every cash payment the company makes Contains details of transaction Includes signatures of appropriate employees as authorization © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-1

Voucher System Internal control principles: ◦ Separation of duties - no one person in

Voucher System Internal control principles: ◦ Separation of duties - no one person in control of all transactions or everything involved with one transaction ◦ No purchases made without approval voucher with documentation ◦ Pre-numbered documents - allows cross -referencing and cross-checking © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-1

Learning Objective 2 Recording revised vouchers to handle non-routine transactions in a voucher system

Learning Objective 2 Recording revised vouchers to handle non-routine transactions in a voucher system © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-2

Voucher System Vouchers Voucher register Unpaid voucher file Check register Paid voucher file ©

Voucher System Vouchers Voucher register Unpaid voucher file Check register Paid voucher file © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-2

Voucher System © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11

Voucher System © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-2

Voucher T N O FR © 2010 Prentice Hall Business Publishing, College Accounting: A

Voucher T N O FR © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater CK A B LO-2

Voucher Register Unpaid Voucher File © 2010 Prentice Hall Business Publishing, College Accounting: A

Voucher Register Unpaid Voucher File © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-2

Voucher Register Unpaid Voucher File © 2010 Prentice Hall Business Publishing, College Accounting: A

Voucher Register Unpaid Voucher File © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-2

Unpaid Voucher File After a voucher is recorded in voucher register, it is filed

Unpaid Voucher File After a voucher is recorded in voucher register, it is filed in the unpaid voucher file (tickler file) Accounts payable is not used Unpaid file serves as subsidiary ledger for controlling account vouchers payable © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-2

Check Register Replaces cash payments journal in recording payment of vouchers payable Posting of

Check Register Replaces cash payments journal in recording payment of vouchers payable Posting of the check register follows same rules as other special journals Once a voucher is paid, it should be marked to avoid duplicate payments 2, 600 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-2

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach,

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-1, 2

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach,

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-1, 2

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach,

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-1, 2

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach,

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-1, 2

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach,

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-1, 2

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach,

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-1, 2

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach,

Problem 23 B-4 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-1, 2

Learning Objective 3 Using the net amount method to record invoices and payment ©

Learning Objective 3 Using the net amount method to record invoices and payment © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-3

Recording Purchases at Net Amount Many companies record purchases at net. When a discount

Recording Purchases at Net Amount Many companies record purchases at net. When a discount is missed, an account called Purchases Discounts Lost is used. ◦ Debit balance © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-3

Recording Purchases at Net Amount If a company made a payment of $2, 000

Recording Purchases at Net Amount If a company made a payment of $2, 000 on June 28, and missed a 2% discount, the following journal entry would occur using the net method. $2, 000 x. 02 = $40 Jun 28 Vouchers Payable Discounts Lost Cash © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater 1, 960 40 2, 000 LO-3

Comparison – Exercise 23 -5 Purchase Inventory – Gross Method Purchase Inventory – Net

Comparison – Exercise 23 -5 Purchase Inventory – Gross Method Purchase Inventory – Net Method © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-3

Comparison – Exercise 23 -5 Paid after discount period – Gross Method Paid after

Comparison – Exercise 23 -5 Paid after discount period – Gross Method Paid after discount period – Net Method © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater LO-3

End of Chapter 23 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical

End of Chapter 23 © 2010 Prentice Hall Business Publishing, College Accounting: A Practical Approach, 11 e by Slater