Chapter 14 Designing and Delivering Oral and Online

Chapter 14 Designing and Delivering Oral and Online Presentations Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 2

Learning Objectives 1. Highlight the importance of presentations in your business career and explain how to adapt the planning step of the three-step process to presentations 2. Describe the tasks involved in developing a presentation after completing the planning step Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 3

Learning Objectives 3. Describe the six major design and writing tasks required to enhance your presentation with effective visuals 4. Outline four major tasks involved in completing a presentation 5. Describe four important aspects of delivering a presentation in today’s social media environment Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 4

Building Your Career with Oral Presentations Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 5

Applying the Three-Step Writing Process to Presentations Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 6

Planning a Presentation Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 7

Analyzing the Situation Audience Organizing Presentation • • Narrow main idea Size and composition Probably reaction Background Anticipate objections Subject knowledge Expectations – Convince management that reorganizing the technical support department will improve customer service and reduce employee turnover. • Limit scope • Prepare outline – Organize message – Foundation for speech Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 8

Preparing Your Outline Ø State purpose and main idea Ø Organize major points and sub-points Ø Identify major points for each section Ø Identify transitions Ø Prepare bibliography of sources Ø Choose a compelling title Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 9

Developing a Speaking Outline Follow Planning Outline Presentation Cues Select Key Words Add Delivery Cues Presentation Reminders Arrange Your Notes Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 10

Adapting to Your Audience Small Groups Large Groups Casual Style Formal Style Promote Participation Control Participation Simple Visuals Multimedia Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 11

Composing Your Presentation Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 12

Composing Your Presentation Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 13

Enhancing Presentations Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 14

Choosing Slide Style Structured Slides Free-Form Slides Elements of Design Amount of Content Number of Slides Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 15

Structured Versus Free-Form Slides Process Memorable Project Updates Routine Information Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 16

Designing Effective Slides ØDesign around a key visual ØWrite readable content ØCreate charts and tables for slides ØSelect design elements ØAdd animation and multimedia Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 17

Designing Effective Slides Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 18

Writing Readable Content Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 19

Completing Your Presentation Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 20

Finalizing Your Slides Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 21

Finalizing Your Slides Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 22

Designing Effective Visuals Left: This stylized bar graph sends a stark visual message about how bad the company’s turnover really is. Right: This simple visual highlights the presenter’s spoken message about being careful to choose the right tasks to focus on and then completing them quickly. Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 23

Creating Effective Handouts Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 24

Choosing Your Presentation Method Memorizing Reading Impromptu Speaking From Notes Purpose Audience Speaking Occasion Subject Matter Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 25

Practicing Your Delivery Ø Practice without slides Ø Present naturally Ø Track your time Ø Check equipment Ø Speak clearly Ø Anticipate questions Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 26

Overcoming Anxiety Ø Practice for success Ø Do not panic Ø Know your subject Ø Be comfortable Ø Avoid perfection focus Ø Focus on the message Ø Visualize success Ø Focus on the audience Ø Remember to breathe Ø Maintain eye contact Ø Take 3 -second break Ø Keep on going Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 27

Responding to Questions Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 28

Embracing the Backchannel Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 29

Presenting Online Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 30

Summary of Objectives Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 31

Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 14 - 32