Chapter 13 Completing Reports and Proposals Copyright 2015

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Chapter 13 Completing Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing as

Chapter 13 Completing Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 2

Learning Objectives 1. Describe the process of revising formal reports and proposals 2. Identify

Learning Objectives 1. Describe the process of revising formal reports and proposals 2. Identify the major components of formal reports 3. Identify the major components of formal proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 3

Learning Objectives 4. Describe an effective plan for proofreading reports and proposals 5. Describe

Learning Objectives 4. Describe an effective plan for proofreading reports and proposals 5. Describe the decision process for distributing reports and proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 4

Process for Completing Formal Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing

Process for Completing Formal Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 5

Revising Formal Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice

Revising Formal Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 6

Report Components Type of Report Prefatory Parts Type of Company Text of the Report

Report Components Type of Report Prefatory Parts Type of Company Text of the Report Needs of Audience Supplementary Parts Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Length of Report Chapter 13 - 7

Prefatory Parts Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13

Prefatory Parts Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 8

Report Executive Summary Sample The title identifies the report and labels the section as

Report Executive Summary Sample The title identifies the report and labels the section as an executive summary. The opening paragraph offers historical perspective on the Model Ports program. The major points uncovered in the research are listed, along with quick-read tables and charts. Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 9

Report Text Introduction Body Close Copyright © 2015 Pearson Education, Inc. publishing as Prentice

Report Text Introduction Body Close Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 10

Report Content Elements Introduction • • Authorization Problem/Purpose Scope Background Sources and methods Definitions

Report Content Elements Introduction • • Authorization Problem/Purpose Scope Background Sources and methods Definitions Limitations Report organization Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 11

Report Content Elements Body • • Explanation Facts, statistical evidence, trends Analysis of action

Report Content Elements Body • • Explanation Facts, statistical evidence, trends Analysis of action Pros and cons Procedures Methods and approaches Criteria Conclusions and recommendations Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 12

Report Content Elements Close • Direct Approach – Summarize key points, briefly restate conclusions

Report Content Elements Close • Direct Approach – Summarize key points, briefly restate conclusions or recommendations • Indirect Approach – Conclusions/Recommendations • Motivating Action – Identify next steps with a schedule for completion Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 13

Supplementary Parts Appendixes Bibliography Index Copyright © 2015 Pearson Education, Inc. publishing as Prentice

Supplementary Parts Appendixes Bibliography Index Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 14

Proposal Components Prefatory Elements Textual Elements Copyright © 2015 Pearson Education, Inc. publishing as

Proposal Components Prefatory Elements Textual Elements Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 15

Prefatory Elements Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13

Prefatory Elements Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 16

Textual Elements Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13

Textual Elements Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 17

Proofreading Reports and Proposals Inconsistencies Errors Missing Components Copyright © 2015 Pearson Education, Inc.

Proofreading Reports and Proposals Inconsistencies Errors Missing Components Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 18

Distributing Reports and Proposals Physical Electronic Web-Based Copyright © 2015 Pearson Education, Inc. publishing

Distributing Reports and Proposals Physical Electronic Web-Based Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 19

Summary of Objectives Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter

Summary of Objectives Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 20

Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 21

Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall Chapter 13 - 21

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