Chapter 10 Reports Copyright 2006 SouthWesternThomson Learning Report

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Chapter 10 Reports Copyright 2006 South-Western/Thomson Learning

Chapter 10 Reports Copyright 2006 South-Western/Thomson Learning

Report • A document that gives facts, ideas, or opinions about one or more

Report • A document that gives facts, ideas, or opinions about one or more topics • Examples – Book report – Article summary – Field trip report Reports may be written by a group or team Lesson 84 Slide 2

Standard Report • Report parts – The title tells what the report is about

Standard Report • Report parts – The title tells what the report is about – The body is the paragraphs of the report • Formatting – Use default margin settings – Tap ENTER to place the title at about 2 inches from the top – Use Line Spacing 2 (double spacing) Lesson 84 Slide 3

Standard Report 2" Center title in ALL CAPS Default side margins Indent paragraphs 0.

Standard Report 2" Center title in ALL CAPS Default side margins Indent paragraphs 0. 5" Lesson 84 Slide 4

Paragraph Alignment • A paragraph is any amount of text keyed before tapping ENTER

Paragraph Alignment • A paragraph is any amount of text keyed before tapping ENTER • Paragraph alignment can be set Align Left Lesson 84 Center Align Right Justify Slide 5

Line Spacing • Feature that sets the amount of space between lines of text

Line Spacing • Feature that sets the amount of space between lines of text • Click the Line Spacing button on the Formatting toolbar to change the setting Lesson 84 Slide 6

Fonts • A font is a style of letters used in documents • Select

Fonts • A font is a style of letters used in documents • Select a font name from the font list on the Formatting toolbar Lesson 85 Slide 7

Font Size • Size is measured in points • For most reports and letters,

Font Size • Size is measured in points • For most reports and letters, a 12 -point font is appropriate • Select a font size from the font list on the Formatting toolbar Lesson 85 Slide 8

Font Color and Formats • Select font color on the Formatting toolbar • Select

Font Color and Formats • Select font color on the Formatting toolbar • Select font effects (bold, underline, italic) on the Formatting toolbar Bold Lesson 85 Italic Underline Slide 9

Header • Information that appears at the top of pages • Used to display

Header • Information that appears at the top of pages • Used to display page numbers in reports • To insert a header – Choose View on the menu bar – Choose Headers and Footers Page number in header Lesson 85 Slide 10

Footer • Information that appears at the bottom of pages • To insert a

Footer • Information that appears at the bottom of pages • To insert a footer – Choose View on the menu bar – Choose Headers and Footers – Click the Switch Between Header and Footer button Student name in footer Lesson 85 Slide 11

Outline • Document that gives the main points and subpoints of a subject •

Outline • Document that gives the main points and subpoints of a subject • Helpful in planning and organizing a report • Margins and spacing should match the report body • Tabs are set to indent outline levels Lesson 86 Slide 12

Outline for MLA Report 1" Center title 1" side margins Indent outline levels Line

Outline for MLA Report 1" Center title 1" side margins Indent outline levels Line Spacing 2 Lesson 86 Slide 13

Margins • Margins are the white space between text and the edge of the

Margins • Margins are the white space between text and the edge of the page • Settings are indicated on the Ruler • Default side margins are 1. 25" Right margin marker Lesson 86 Click and drag a margin marker to change margins Left margin marker Slide 14

Tabs • Tabs are set locations at which text can be placed • Default

Tabs • Tabs are set locations at which text can be placed • Default tabs are set every 0. 5" on the Ruler • Choose Format, Tabs to change settings Lesson 86 Slide 15

Spelling Check • • Feature used to check text for spelling errors Possible errors

Spelling Check • • Feature used to check text for spelling errors Possible errors are highlighted User can ignore or change the word To begin, click the Spelling button on the Standard toolbar Lesson 86 Slide 16

MLA Report All margins 1" Heading lines Writer’s name and page number in header

MLA Report All margins 1" Heading lines Writer’s name and page number in header Center title Indent paragraphs 0. 5" Line Spacing 2 Lesson 86 Slide 17

Report Citations • Notes placed in a report to mark material taken from other

Report Citations • Notes placed in a report to mark material taken from other sources • Include the author’s name and page number of the material in parentheses Long quote In-text citation Lesson 87 Slide 18

MLA Works Cited Page • References are listed on a separate page at the

MLA Works Cited Page • References are listed on a separate page at the end of the report All margins 1" Center title 0. 5" hanging indent for paragraphs Line Spacing 2 Lesson 87 Slide 19

Hanging Indent • Begins all lines except the first one away from the left

Hanging Indent • Begins all lines except the first one away from the left margin • Choose Format, Paragraphs to set indents Choose Hanging under Special Lesson 87 Select 0. 5" Slide 20

Lists • Use a bulleted list when items can be in any order •

Lists • Use a bulleted list when items can be in any order • Use a numbered list when items should be in a specific order Options for bulleted lists Lesson 88 Options for numbered lists Slide 21

Proofreaders’ Marks • Letters and symbols used to mark changes in a document Lesson

Proofreaders’ Marks • Letters and symbols used to mark changes in a document Lesson 88 Slide 22

Title Page • Includes these parts – Report title – Subtitle, if needed –

Title Page • Includes these parts – Report title – Subtitle, if needed – Writer’s name – Teacher’s name and course – Current date Lesson 89 Place title about 4" from top of page Supplying More Water by Betsy Pringle Mrs. Helen Roth Environmental Science 23 April 20 -- Center all lines Slide 23