Chapter 10 Proposals and Formal Reports l Proposals

Chapter 10 Proposals and Formal Reports

l Proposals - persuasive offers: - solve problems - provide services - sell equipments - Request For Proposal (RFP) - Ability to write effective proposals

Format of Proposals l l l l Preliminary Introduction Background, Problem & Purpose Plan & Schedule Staffing Budget Authorization Supplementary

Writing Reports l Outlines & headings - Best way to organize - Main points become the main headings - Functional and talking headings Functional; Introduction, Analysis. . Talking: Inadequate Parking Spaces, …

Researching Data l Secondary Data Print Resources – Books, Periodicals Online Databases The Web Search Tools

l Primary data Survey: mail Interview Observation Experimentation

Documenting Data l Purpose - Strengthen arguments - Protects writer - Instructs reader l Citation (how) - As noted by Guffey & Almonte (2007), writing involves. . . - Writing involves a systematic process (Guffey, M. & Almonte, R. , 2007).

Citation in References l MLA or APA Newspaper: Unemployed graduates on the rise. (2006, March 8). Berita Harian. p. 24. Book: Guffey, M. & Almonte, R. (2007). Essentials of business communication. Singapore: Thomson. Company Web site: Academic staff of UKM. (2006). Universiti Kebangsaan Malaysia. Retrieved March 1, 2007, from http: //ewarga 2. ukm. my/academiccv/search. cfm

Illustrating Data l Purpose of Visuals - clarifying, summarizing and emphasizing info. l Identify Visuals (e. g Figure 1: … or Table 1: … ) l Refer Visuals to Reader ( e. g. Figure 1 shows …) l Give Credit to Source

Types of Visuals l Tables l Charts (bar, pie, flow & organization) l Graphs

Format of Final Report l Prefatory Parts Title page Letter/Memo of Authorization Letter/Memo of Transmittal Table of Content Executive Summary

l Body of Report - Deductive or Inductive strategy Introduction Background Analysis / Findings Conclusions Recommendations

l Supplementary Parts References Appendix