Change Champion Network 6 th Monthly Meeting February

Change Champion Network 6 th Monthly Meeting – February 5 th, 2020

Agenda 1) Change Network Action Items 2) Workday HCM Project Overview 3) Business Process Review – – Change Job Request Compensation Change 4) Workday Exclusive Access (WEA) 5) Next Steps 2

Change Champion – Monthly Reminders This meeting is being recorded, the recordings and materials will be posted to the Change Champion page on the Elara Website All participants will be muted throughout the session Please write your questions by using the Go. To. Meeting Chat feature Meeting duration is approximately 1 hour + Q&A Questions not answered during the call will be posted to the Change Champion Dashboard in a few days 3

Project Update Elara Change Champion Network

OC&T Project Timeline 2020 27 20 13 6 JUL 29 22 15 8 1 JUN 25 18 11 4 MAY 27 20 13 6 30 APR 23 16 9 2 MAR 24 17 10 3 FEB 27 20 13 6 JAN 30 21 16 9 2 DEC Go Live Mid 2020 Ongoing OC&T change strategy, communications, and training preparations to key Stakeholders Regular two-way communication between Champions, their networks, and Core OC&T Team UAT Workday Exclusive Access Training Delivery Open Labs Legend OC&T Leadership Efforts OC&T Leadership & Change Network Efforts Potential for Change Network Participation No Involvement* 5

Previous Action Items Month Provided Action Item Due Date Owner Expected Action September/ October Elevator Speech Nov 6 th, 2019 Jan 8 th, 2020 Share with team members and post in offices Distribution to local offices September/ October Workday Navigation Dec 5 th, 2019 Presentation to all team members November Manager Awareness Dec 5 th, December Job Requisition Jan 14 th, 2020 Presentation delivered to managers January Worker Profile Feb 5 th, 2020 Presentation to all team members 2019 Entire Change Network Presentation delivered to managers All content is available on the Change Champion Hub: https: //www. elara. com/workdaycchub 6

February Action Items Action Item Due Date Change Job & Request Comp Change Mar 11 th, 2020 Change Champion Hub Ongoing Owner Entire Change Network Expected Action Presentation to be delivered to Managers Check the hub frequently for new content, communications, and videos All content provided is available on the Change Champion Hub: https: //www. elara. com/workdaycchub 7

Change Leadership Action Items Action Item Monthly Team Call Change Lead Tracking Smartsheet Due Date Reminder On-going Owner Details Change Leads are encouraged to hold monthly calls with their change champions to help address questions and support their progress Change Leads will utilize a tracking log via Smartsheet to monitor delivery of Change Champion content to assist with feedback. 8

Change Lead Tracking Smartsheet Demo 9

Review Content to Share & Cascade Walking Presentation: Change Job & Request Compensation Change

Change Job Workday Demonstration: Welcome Traci Risner!

Workday Exclusive Access Feb 24 th – Feb 27 th

Workday Exclusive Access Objectives Usability Look A 4 -day hands-on exercise focused around the look, feel and usability of Workday Will be remotely conducted by Change Network participants week of Feb 24 th Feel Scenario-based activities are provided by OC&T Leadership to participants that are designed to support Go-Live Participants provide feedback through Smartsheets on system instructions, navigability and support materials 13

Employee Self-Service Tasks • • Basic Navigation Update Personal Information Pay History and Payment/Withholding Elections Request Time Off Change Benefits – Add Dependents Refer a Candidate Expense Reports (Contingent on Walkthrough) 14

Manager Self-Service Tasks • • • Approve Time Off Request Compensation Change Create Job Requisition Change Job Request one-time payment Termination 15

Post Exclusive Access Output of your contribution Collect Feedback Update training deliverables Update enduser facing content based on feedback Update communications based on feedback Feedback informs future communications, training, and go-live activities 16

Workday Exclusive Access Overview What should you expect? Action Item Date Owner Kick off Call Feb 24 th All Participants Provide materials to participants Feb 24 th OC&T Leadership Overview of Action Item • Kick off presentation to introduce Exclusive Access, available tools, your materials, and support available to you • Provide materials to participants Complete tasks Feb 24 th - 26 th All Participants • All participants block out time from Feb 24 th to Feb 26 th to complete provided tasks • Team Members complete tasks self-service tasks • Managers complete both team member and manager tasks Provide feedback Feb 24 th - 26 th All Participants • All tasks and feedback will be completed in a guided format delivered from Smartsheets Virtual Support Feb 24 th - 26 th OC&T Leadership Feb 27 th All Participants Close out call • Virtual support throughout in addition to Teams Page • Close out call to thank participants • Capture overall feedback from participants; Workday Survey 17

Next Steps Elara Change Champion Network

Feedback so far? 19

February Action Items Action Item Due Date Change Job & Request Comp Change Mar 11 th, 2020 Change Champion Hub Ongoing Owner Entire Change Network Expected Action Presentation to be delivered to Managers Check the hub frequently for new content, communications, and videos All content provided is available on the Change Champion Hub: https: //www. elara. com/workdaycchub 20

Upcoming Change Meetings Mark your calendars for: 1) March 12 th for next Change Network Meeting 2) Change Champion Open Office Hours in March 21

Thank You Change Champions! One Team. One Mission. Powered by Workday